Calgary, Ab Purchasing clerk Jobs – 1 Openings This Week

Building Systems Administrative Assistant
City of Calgary —Calgary, AB
- $38.93–$52.02 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d

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Building Systems Administrative Assistant

City of Calgary -
Calgary, AB

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Job details

Full-time
$38.93–$52.02 an hour
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Class 5 Licence
Microsoft Excel
Microsoft Office
CMMS
Finance
Administrative experience
College diploma
Business
Supply Chain Management

Full job description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Building Systems Administrative Assistant, you will provide administrative and operational support to ensure effective contract management, vendor coordination, procurement, and financial processes within the Calgary Transit Building Systems team. Primary duties include:

Create requisitions, maintain multi-year purchase orders and oversee vendor payments.
Coordinate with internal and external vendors to resolve issues, ensure compliance, and manage administrative activities.
Initiate, modify, and close contracts by preparing reports and submitting appropriate documentation to Supply Management.
Provide technical support for negotiations of new agreements, renewals, and extensions.
Communicate policy changes and implementation details to vendors.
Collaborate with Building Systems Team Leads to onboard new vendors or offboard existing vendors.
Track performance metrics for service providers in comparison with contract requirements.
Monitor contract lifecycle reports to ensure timely renewals and initiate sourcing for new agreements.
Collaborate with Team Leads to create the specification, scope of work, deliverables, and recommended evaluation criteria for RFx documents.
Prepare and submit souring requests with appropriate documentation to begin the procurement process and establish contracts for goods and services.
Partner with internal partners to address safety or environmental concerns related to service delivery and procurement.
Manage floor plans, support seating assignments, and coordinate procurement and installations for Calgary Transit facilities.
Ensure the fleet vehicles are sent for maintenance, and appropriate coverage is provided for vehicle users.
Administer Building Systems invoice approval process, ensure accurate coding, and generate financial reports.

Qualifications

A completed 2-year diploma in Business Administration, Supply Chain Management or a related field and at least 3 years of experience including 1 year of experience in contract administration, facilities management or a related operational environment.
A valid Class 5 Driver's License (or provincial equivalent) with no more than 6 demerits, and no current suspensions or charges pending.
Intermediate proficiency with Microsoft Office (Word, Excel and PowerPoint).
Experience using Infor Enterprise Asset Management (EAM) and Financial and Supply Chain Management (FSCM) would be considered an asset.
The successful applicant will be a strategic thinker with strong interpersonal skills, the ability to manage multiple priorities and collaborate with multiple internal and external partners.

Pre-employment Requirements

Applicants will be tested for appropriate skills.
Successful applicants must provide proof of qualifications.

Position and Pay Information

Business Unit: Calgary Transit
Union: ATU Local 583
Position Type: 1 Permanent
Compensation: $38.93 - 52.02 per hour
Hours of work: Standard 35 hour work week.
Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle.
Location: 1417C 33 Street SW
Audience: Internal/External
Apply By: July 17, 2026
Job ID: 314840

Apply Now

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