Calgary, Ab Reception/data entry position Jobs – 26 Openings This Week

Office Manager
Higher Ground Consulting —Calgary, AB
- Full-time
- ERP systems
- Microsoft Office
- Finance
- Disability insurance
- Paid time off
Quick apply
Administrative Assistant
Liberate Pilates Studio —Calgary, AB
- $20.20–$25.40 an hour
- Full-time
- Google Suite
- Customer service
- English
- Paid time off
Quick apply
8d
Office Administrator
De Havilland —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
4d
Login Assistant
ALS —Calgary, AB
- $20.74 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
12d
Reception Clerk (Guest Services Assistant)
Heritage Park —Calgary, AB
- $16.50 an hour
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
7d
Login Assistant
ALS Global —Calgary, AB
- $20.74 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
12d
Receptionist
Logistiq Xpress —Calgary, AB
- From $15 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Administrative Support III
Primary Care Alberta —Calgary, AB
- $25.72–$31.25 an hour
- Temporary
- Microsoft Excel
- English
- Windows
5d
Administrative Support III
Alberta Health Services —Calgary, AB
- $25.72–$31.25 an hour
- Full-time
- Microsoft Excel
- English
- Administrative experience
11h
Summer Administrative Assistant
Hull Services —Calgary, AB
- $20 an hour
- Full-time
- Microsoft Office
- Databases
- Data entry
7d
Receptionist II (2026-0173)
Carewest Innovative Healthcare —Calgary, AB
- $20.42–$24.79 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Receptionist II (2026-0173)
Carewest —Calgary, AB
- $20.42–$24.79 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Accounts Payable Clerk
AGAT Laboratories —Calgary, AB
Quick apply
Administrative Support IV
Alberta Health Services —Calgary, AB
- $28.49–$34.62 an hour
- Temporary
- English
- Administrative experience
- No university degree
3d
Receptionist
UNICE DENTAL ART LTD —Calgary, AB
- $18–$21 an hour
- Full-time
- Bilingual
- Customer service
- English
Quick apply
6d
Summer St - Admin Assist
Prospect Human Services —Calgary, AB
- $19 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Medical Office Assistant
Healing Plus —Calgary, AB
- $16.82–$25.67 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
- Flexible schedule
Quick apply
3d
Optometric/Optical Assistant
Dr Bishop and Associates —Calgary, AB
- Part-time
- Medical office experience
- No experience needed
- Travel
- Dental care
- Vision care
Quick apply
6d
Medical Office Assistant/Receptionist
Aspire Care Clinic —Airdrie, AB
- From $18 an hour
- Full-time
- Customer service
- Medical office experience
- Organizational skills
Quick apply
7d
Inside Sales Representative
Tenaris —Calgary, AB
- Monday to Friday
- Microsoft Excel
- Engineering
- Microsoft Office
6d

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Office Manager

Higher Ground Consulting
Calgary, AB

Quick apply

Job details

Permanent | Full-time

Qualifications

Accounts receivable
ERP systems
Accounting software
Post-secondary education
Microsoft Office
Finance
Administrative experience
Project management
Bachelor's
Accounting
Construction
Business
Accounting
Communication skills
Time management

Full job description

Office Manager

We are seeking a detail-oriented and proactive Office Manager to join our growing team at our consulting engineering firm. This role plays a vital part in managing the company's financial health by overseeing Accounts Receivable (A/R) and billing processes, while additionally supporting general office management and Human Resources. This role is ideal for someone who enjoys being the hub of a busy office environment while supporting Human Resources, recruitment, office operations, and administrative coordination. The successful candidate will play a key role in maintaining a positive and efficient workplace culture while also assisting with billing, payroll administration, and day-to-day business operations.

RESPONSIBILITIES WILL INCLUDE THE FOLLOWING:

Office Management & Administration

Support day-to-day office administration and maintain an organized, professional office environment.
Coordinate travel arrangements for field staff, including flights, accommodation, and vehicle rentals.
Manage office supply inventory and order consumables, including kitchen and coffee supplies.
Support the upkeep of office common areas, including kitchens and shared spaces.
Organize and maintain project files, records, and correspondence.
Provide reception/front desk coverage as needed.
Support general office administration to ensure efficient daily operations.

HR & Recruitment Coordination

Coordinate recruitment logistics, including scheduling interviews and communicating with candidates and hiring teams.
Prepare employment documentation, including offer letters and onboarding materials.
Support payroll processing by gathering and validating timesheets, tracking employee changes, and assisting with payroll data entry.
Maintain organized and up-to-date employee records and documentation.
Assist with onboarding and offboarding administration and ensure required documentation is completed.
Respond to general employee administrative and HR inquiries.
Assist with track vacation, sick time, and employee changes
Support policy administration and HR reporting.

Billing & Administrative Finance Support

Assist with client invoicing and billing administration.
Submit invoices through client billing platforms (e.g., OpenInvoice, Cortex, Ariba) and by email, as required.
Monitor accounts receivable aging and proactively follow up on outstanding balances.
Maintain accurate client billing files and support documentation.
Prepare accounts receivable reports to support month-end and year-end financial processes.
Identify opportunities to improve billing, collection, and administrative processes.
Provide back-up support for finance and administration functions as needed.

Qualifications

Required

Up to 3+ years of experience in accounts receivable, billing, finance administration, or a related role.
Strong attention to detail with excellent organizational and time management skills.
Financial literacy and understanding of accounting fundamentals.
Experience working with accounting software and Microsoft Office applications.
Strong communication, problem-solving, and interpersonal skills.
Ability to manage multiple priorities and work effectively in a collaborative environment.

The following would be considered an Asset

Post-secondary education in accounting, finance, business administration, or related discipline.
Experience working in consulting engineering, construction, or professional services environments.
Exposure to payroll processing, Alberta employment standards, and HR administration.
Experience with project accounting or ERP systems such as Unanet.
Familiarity with client invoicing portals including OpenInvoice, Cortex, or Ariba.

ADDITIONAL INFORMATION

This position will be based in our head office in downtown Calgary, Alberta. Higher Ground Consulting works on a basis of mutual trust and respect with our employees. We want our people to be regularly in the office to foster communication, culture, and efficiency, however we do not mandate specific office time or working schedules. We have a relaxed, flexible and dog-friendly office.

In addition to a competitive compensation package, the advantages of working at HGC include:

Opportunities for Growth: Higher Ground is a growing consulting company, and is a part of the Englobe group of companies. It has thrived on being adaptive to the market and staying open to new strategic growth initiatives. That means when our people come to us with a plan or idea to pursue a client, industry, or geographic region, we want to throw our support behind it. We are always open to supporting our team to grow and explore business opportunities and look to share in the rewards from successful ventures.

Career Development: Our performance management and feedback programs are a core part of how we grow as a company and as professionals. We have an open-door policy and encourage mentorship and active feedback loops. We seek to both provide and collect constructive feedback and collaborate on how to do things better. We are constantly finding areas to improve, both as an individual and as project teams. To support continuous growth, we have training budgets allocated for people to explore ways to grow their technical and soft skills. We understand investing time and resources into our staff is investing in our business.

Team Building: At Higher Ground, our motto is we get stuff done. We take a lot of pride in being reliable consultants that deliver high quality services, so we work hard. But we also take the time to celebrate that. We have various social events and opportunities for the team to relax and enjoy time together outside of the office.

ABOUT HGC

Higher Ground Consulting is a full service EPCM company. We comprise a dedicated team of professionals trained and experienced in project management, engineering, design, and sciences, working together to provide practical solutions, with an intense focus on advancing our client’s projects to successful completion.

HGC is home for those of us that like the idea of “Higher Standards. Higher Expectations.” We want to be good at what we do, and we enjoy working with others who care about what they do as well. We don’t expect perfection but consistently strive to be better versions of ourselves.

Interested candidates are asked to email a cover letter and current resume to [email protected].

Job Types: Full-time, Permanent

Benefits:

Casual dress
Disability insurance
Extended health care
Flexible schedule
Life insurance
Paid time off

Application question(s):

Will you be able to reliably commute to downtown Calgary Monday thru Friday?

Education:

Bachelor's Degree (preferred)

Experience:

Administrative: 2 years (required)

Work Location: In person

Quick apply

Refine Your Search

reception/data entry position jobs in calgary, ab

Office Manager

Administrative Assistant

Office Administrator

Login Assistant

Reception Clerk (Guest Services Assistant)

Login Assistant

Receptionist

Administrative Support III

Administrative Support III

Summer Administrative Assistant

Receptionist II (2026-0173)

Receptionist II (2026-0173)

Accounts Payable Clerk

Administrative Support IV

Receptionist

Summer St - Admin Assist

Medical Office Assistant

Optometric/Optical Assistant

Medical Office Assistant/Receptionist

Inside Sales Representative

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