Reporting to the Accounting Manager, the Accounts Payable Clerk is responsible for supporting the day-to-day financial operations of Arcfield Canada through the accurate and timely processing of accounts payable transactions, financial data, and related administrative activities. The role plays a key part in maintaining the integrity of financial records, ensuring compliance with company policies and procedures, and supporting month-end and reporting activities. The Accounts Payable Clerk works collaboratively with internal stakeholders, vendors, and members of the Finance team to process invoices, reconcile accounts, administer expense reporting activities, and support the efficient operation of the accounts payable function.
Areas of Responsibility:
Accounts Payable Processing
- Process accounts payable transactions, including purchase order (PO) invoices, non-purchase order invoices, employee expense reports, travel claims, and corporate credit card expenses.
- Review invoices and supporting documentation to ensure accuracy, completeness, and compliance with company policies and procedures.
- Code and enter invoices into the accounting system in a timely and accurate manner.
- Follow up with internal stakeholders and vendors to obtain missing information, resolve discrepancies, and address payment-related inquiries.
- Assist with the preparation and processing of cheque runs and electronic payments.
Financial Administration
- Perform cash receipt and cash entry processing activities.
- Assist with account reconciliations and investigate discrepancies as required.
- Prepare and process routine journal entries and other financial data entry activities.
- Support GST calculations, remittances, and related documentation requirements.
- Provide invoice and billing support as required.
Payroll and Reporting Support
- Review and process employee timesheets to ensure accuracy and compliance with company requirements.
- Assist with the preparation of reports and other financial documentation as required.
Administrative Support
- Maintain electronic and physical financial records in accordance with company record retention requirements.
- Perform filing, document management, and other administrative duties in support of the Finance department.
- Provide backup support to other Finance team members as required.
Other Duties
- Participate in special projects and process improvement initiatives as assigned.
- Perform other related duties as required
Qualifications and Requirements:
- High school diploma or equivalent.
- Minimum 3-5 years of experience in accounts payable, accounting support, or a related finance function.
- Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
- High level of accuracy and attention to detail.
- Effective verbal and written communication skills.
- Strong interpersonal skills with the ability to build and maintain positive working relationships with employees, vendors, and other stakeholders.
- Demonstrated ability to work effectively both independently and as part of a team.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel. and written communication skills
Preferred Qualifications and Requirements:
- Aerospace or other regulated purchasing and/or knowledge of the transport industry (air/rail/ship/etc.)
- Worked with Accounting and/or Contracts departments.
- Accounting diploma
- Prior experience in purchase order entries
At Arcfield Canada, we offer:
- Hybrid position for better work life balance.
- A competitive salary
- Benefits that include extended health, dental and vision coverage as well as a health care spending account
- An RRSP plan that includes company matching on contributions of up to 6 percent
- Continual learning opportunities and professional development training to grow your talent and realize your aspirations and potential
At Arcfield Canada, we work differently than our peers - with agility, the freedom to innovate, an entrepreneurial spirit and a culture of responsibility. Come and join this highly motivated team of professionals and help us continue to set the standards of excellence in a field that offers both challenge and reward.
Arcfield Canada is a leading provider of complete life cycle management and in-service support of complex electronic military systems. Our experienced team provides a broad range of services to the Department of National Defence including Engineering Services, Logistics Support Analysis, Electronic Systems Maintenance and Repair, and long-range planning for full fleet support. For more than 30 years, Arcfield Canada has been a dedicated partner to the Canadian Armed Forces (CAF). Visit us at to www.Arcfield.ca learn more.
All successful applicants must be capable of obtaining and maintaining a Canadian Government Industrial Security Clearance.
Arcfield Canada requires that all employees be fully vaccinated against COVID-19 with a vaccine approved by Health Canada. Legitimate human rights-based exemption requests will be reviewed and accommodated to the point of undue hardship where applicable.
Arcfield Canada is an Equal Opportunity Employer committed to the principles of employment equity and inclusion. We encourage all qualified candidates to apply.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Job Types: Full-time, Permanent
Application question(s):
- MANDATORY TO ANSWER: Are you eligible to obtain a Government of Canada Security Clearance that is required for this position? To be eligible, you must be a Canadian Citizen as well as have resided in Canada for 10+ years.
Work Location: Hybrid remote in Calgary, AB
