Calgary Ab Administrative coordinator Jobs – 62 Openings This Week

Front of House Sales & Reception Coordinator
Ultimate Auto Protection Inc. —Calgary, AB
- From $52,000 a year
- Full-time
- CRM software
- Google Suite
- Sales
- Disability insurance
- Dental care
Quick apply
HR & Admin Coordinator
GAM Technical Services —Calgary, AB
- $50,000–$60,000 a year
- Full-time
- Driving
- Accounting
- Data entry
- Dental care
Quick apply
5d
Clinic Coordinator
Massage Addict-Mahogany/Seton —Calgary, AB
- $20–$25 an hour
- Weekends as needed
- Computer literacy
- Sanitation
- Administrative experience
Quick apply
2d
Wellness Coordinator
Divine Spine —Calgary, AB
- $22–$25 an hour
- Part-time
- CRM software
- Sales
- Cleaning
Quick apply
Area Operations Coordinator
Securitas Security Services —Calgary, AB
- Full-time
- Word processing
- Data analysis skills
- English
Customer Service & Administrative Coordinator
Kenron Compounding Pharmacy - Foothills —Calgary, AB
- $17–$22 an hour
- Full-time
- Management
- Inventory management
- Supervising experience
- Disability insurance
- Dental care
Quick apply
Administrative Coordinator
The Commons Ltd. —Calgary, AB
- $25–$30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Google Suite
- Work from home
- Flexible schedule
Quick apply
1d
Scheduling Coordinator
Qualicare, Calgary —Calgary, AB
- $40,000–$50,000 a year
- Full-time
- Windows
- Computer skills
- Dental care
Quick apply
Executive Assistant & Client Care Coordinator
Rise and Shine Network —Calgary, AB
- From $25 an hour
- Part-time
- Hybrid work
- Administrative experience
- Communication skills
Quick apply
2h
Calgary Police Service - WCB Coordinator
City of Calgary —Calgary, AB
- $39.00–$52.14 an hour
- Temporary
- Data entry
- Organizational skills
7d
Full-Time Clinic Receptionist / Administrative Coordinator
Moroz Child Psychology Group —Calgary, AB
- $31 an hour
- Full-time
- Sales
- Administrative experience
- Front desk
Quick apply
8d
Office Administrative & Front Desk Coordinator
A-Apollo Windows & Doors Ltd —Calgary, AB
- $40,000–$45,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Client Care Coordinator
Classic LifeCare —Calgary, AB
- Full-time
- Human resources
- Data entry
- Communication skills
- Dental care
Quick apply
Sales Coordinator
Sleeman Breweries —Calgary, AB
- $53,100–$66,300 a year
- Overtime
- Microsoft Office
- Administrative experience
- Organizational skills
- Tuition reimbursement
- Employee assistance program
7d
Administrative Coordinator - Education
Child Safe Canada —Calgary, AB
- $27.01–$30.01 an hour
- Full-time
- Administrative experience
- Experience working with children
- Typing
Quick apply
12d
Intake Coordinator
Lifemark Health Group —Calgary, AB
- Full-time
- Microsoft Word
- Medical office experience
- English
Quick apply
Entry Level Coordinator
ParaMed —Calgary, AB
- Full-time
- Data entry
- Office experience
- Dental care
- Employee assistance program
Quick apply
2d
Client Services Coordinator
ParaMed —Calgary, AB
- Full-time
- Administrative experience
- Data entry
- Office experience
- Dental care
- Employee assistance program
Quick apply
Executive Assistant and Governance Coordinator
Calgary Rural Primary Care Network —Calgary, AB
- $29.23–$36.54 an hour
- Full-time
- Hybrid work
- CRM software
- Microsoft Outlook
- Administrative experience
Quick apply
Practicum Coordinator – Administrative Programs
MaKami College —Calgary, AB
- Full-time
- Microsoft Outlook
- Databases
- Education
Quick apply
14d

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Front of House Sales & Reception Coordinator

Ultimate Auto Protection Inc.
Calgary, AB

Quick apply

Job details

Permanent | Full-time
From $52,000 a year

Qualifications

CRM software
Retail sales transactions
Google Suite
Product recommendation
Document preparation
Sales
Customer service
Customer appointment booking
Spreadsheets
Greeting customers
Accounting software
Administrative support experience
Filing
Administrative and business operations experience
Complaint handling
Administrative experience
Task prioritization
Client services
Sales orientation
Customer service orientation
Data entry
Organizational skills
Cleaning
Deposits
Productivity software
Office management
Sales and customer service experience
POS systems
Communication skills
Retail sales

Full job description

Front of House Sales & Reception Coordinator.

Employment Type: Full-time
Hours: Monday to Friday, 8:30 a.m. to 5:30 p.m.
Location: Ultimate Auto Protection
Reports To: Owner

Position Summary

We are seeking a professional, organized, and customer-focused individual to manage our front-of-house operations while supporting sales and administrative activities. This combined role is ideal for someone who enjoys working with people, can confidently manage multiple priorities, and takes pride in creating a welcoming and well-organized workplace.

The successful candidate will be the first point of contact for customers, visitors, and incoming enquiries. They will provide reception coverage, assist with sales opportunities, coordinate appointments, maintain records, and complete general office administration. Training will be provided for the right candidate.

Key Responsibilities: Reception and Customer Service

Welcome customers, visitors, suppliers, and contractors in a friendly and professional manner.
Answer, screen, and direct incoming telephone calls and emails.
Respond to general enquiries and provide accurate information about products and services.
Manage the reception area and ensure it remains clean, organized, and presentable.
Schedule appointments, consultations, meetings, and customer follow-ups.
Receive and distribute mail, deliveries, and courier packages.
Handle customer concerns professionally and escalate issues when necessary.

Sales and Customer Follow-Up

Speak with prospective customers to understand their needs and recommend suitable products or services.
Respond promptly to telephone, email, website, and walk-in sales enquiries.
Prepare estimates, quotations, order forms, and other sales documentation.
Follow up with leads, outstanding quotations, and previous customers.
Maintain accurate customer and sales information in the company’s database or CRM system.
Process customer orders, deposits, and payments where required.
Support promotional campaigns, customer outreach, and special events.
Work toward individual and company sales goals while maintaining a helpful, non-pressured customer experience.
Identify opportunities to recommend additional products or services.

Administration and Office Support

Complete data entry, filing, scanning, photocopying, and document preparation.
Maintain digital and physical customer records.
Prepare invoices, receipts, reports, spreadsheets, and correspondence.
Monitor office and reception supplies and place orders when required.
Assist with basic bookkeeping tasks, payment tracking, and invoice administration.
Coordinate internal calendars, meetings, and staff communications.
Support management and other team members with day-to-day administrative tasks.
Maintain confidentiality when handling customer, employee, and company information.
Assist with opening and closing front-office procedures.
Complete other reasonable duties as assigned.

Qualifications and Experience

Previous experience in reception, customer service, administration, retail sales, or a similar front-of-house position.
Strong verbal and written communication skills.
Confident and professional telephone manner.
Comfortable speaking with customers and following up on sales opportunities.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and manage interruptions in a busy environment.
Proficiency with Microsoft Office, Google Workspace, email, and general office software.
Experience using a CRM, point-of-sale system, accounting software, or scheduling system is an asset.
Ability to work independently while contributing positively to a team.
Reliable, punctual, and professional in appearance and conduct.

Key Attributes

The ideal candidate will be:

Friendly, approachable, and customer-focused.
Confident without being overly aggressive in sales situations.
Organized and accurate.
Proactive and willing to take ownership of tasks.
Calm and professional under pressure.
Able to move comfortably between customer service, sales, and administrative responsibilities.
Trustworthy and respectful of confidential information.

Working Conditions

This is a full-time, on-site position working Monday to Friday from 8:30 a.m. to 5:30 p.m. The role involves regular computer and telephone use, frequent interaction with customers and visitors, and occasional movement or lifting of light office supplies and deliveries.

Compensation and Benefits

Salary, depending on experience.
Benefits Offered after 3 months.
Vacation entitlement: Paid Vacation, 2 Weeks after the first year.

How to Apply

Please submit your résumé and a brief cover letter outlining your relevant customer service, sales, reception, and administrative experience to [email protected]

Pay: From $52,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in calgary ab

Front of House Sales & Reception Coordinator

HR & Admin Coordinator

Clinic Coordinator

Wellness Coordinator

Area Operations Coordinator

Customer Service & Administrative Coordinator

Administrative Coordinator

Scheduling Coordinator

Executive Assistant & Client Care Coordinator

Calgary Police Service - WCB Coordinator

Full-Time Clinic Receptionist / Administrative Coordinator

Office Administrative & Front Desk Coordinator

Client Care Coordinator

Sales Coordinator

Administrative Coordinator - Education

Intake Coordinator

Entry Level Coordinator

Client Services Coordinator

Executive Assistant and Governance Coordinator

Practicum Coordinator – Administrative Programs

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