Calgary Ab Appointment coordinator service reception Jobs – 11 Openings This Week

Front of House Sales & Reception Coordinator
Ultimate Auto Protection Inc. —Calgary, AB
- From $52,000 a year
- Full-time
- CRM software
- Google Suite
- Sales
- Disability insurance
- Dental care
Quick apply
Intake Receptionist
The Immigrant Education Society —Calgary, AB
- Part-time
- Microsoft Office
- Databases
- Front desk
- Designated paid holidays
- Dental care
Quick apply
8h
Full-Time Clinic Receptionist / Administrative Coordinator
Moroz Child Psychology Group —Calgary, AB
- $31 an hour
- Full-time
- Sales
- Administrative experience
- Front desk
Quick apply
8d
Receptionist
The Salvation Army —Calgary, AB
- $17.45–$26.17 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
9d
Office Administrator and Receptionist
2020 Blind Installations Inc. —Calgary, AB
- $18.50–$28.00 an hour
- Immediate opening
- Microsoft Word
- CRM software
- Google Suite
- Dental care
- Vision care
Quick apply
8d
Facilities and Fleet Coordinator
TRELLIS SOCIETY FOR COMMUNITY IMPACT —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Outlook
- Inventory management
Quick apply
7d
Medical Office Assistant/Receptionist
Aspire Care Clinic —Airdrie, AB
- From $18 an hour
- Full-time
- Medical office experience
- Data entry
- Organizational skills
Quick apply
Junior Service Advisor
Grand Touring Automobiles Calgary —Calgary, AB
- Full-time
- Microsoft Office
- Data entry
- Organizational skills
- Store discount
- Dental care
Quick apply
Veterinary Reception, Client Care, Royal Oak Animal Hospital (Part Time)
VCA Animal Hospitals —Calgary, AB
- Part-time
- Organizational skills
- Cleaning
- Flexible schedule

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Front of House Sales & Reception Coordinator
Ultimate Auto Protection Inc. —Calgary, AB
Answer, screen, and direct incoming telephone calls and emails. The successful candidate will be the first point of contact for customers, visitors, and…
From $52,000 a year
Quick apply
RPR (Real Property Report) Coordinator
Vista Geomatics Ltd. —Calgary, AB
Regular interaction with builders, field crews, management, customers, local municipalities, and accounting. Data entry and maintenance of data integrity.
Quick apply
2d

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MEDSKINCARE LASER CENTRE —Whitby, ON
Answer incoming phone calls, emails, text messages, and social media inquiries. Create and schedule engaging content using Canva and manage inquiries through…
$20–$23 an hour
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Dental Patient Care Coordinator
Vellore Village Family Dentistry —North Toronto, ON
Manage inbound/outbound calls: schedule appointments, answer inquiries, and support patient needs. Complete administrative duties including filing, data entry,…
$25–$28 a year
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Front of House Sales & Reception Coordinator

Ultimate Auto Protection Inc.
Calgary, AB

Quick apply

Job details

Permanent | Full-time
From $52,000 a year

Qualifications

CRM software
Retail sales transactions
Google Suite
Product recommendation
Document preparation
Sales
Customer service
Customer appointment booking
Spreadsheets
Greeting customers
Accounting software
Administrative support experience
Filing
Administrative and business operations experience
Complaint handling
Administrative experience
Task prioritization
Client services
Sales orientation
Customer service orientation
Data entry
Organizational skills
Cleaning
Deposits
Productivity software
Office management
Sales and customer service experience
POS systems
Communication skills
Retail sales

Full job description

Front of House Sales & Reception Coordinator.

Employment Type: Full-time
Hours: Monday to Friday, 8:30 a.m. to 5:30 p.m.
Location: Ultimate Auto Protection
Reports To: Owner

Position Summary

We are seeking a professional, organized, and customer-focused individual to manage our front-of-house operations while supporting sales and administrative activities. This combined role is ideal for someone who enjoys working with people, can confidently manage multiple priorities, and takes pride in creating a welcoming and well-organized workplace.

The successful candidate will be the first point of contact for customers, visitors, and incoming enquiries. They will provide reception coverage, assist with sales opportunities, coordinate appointments, maintain records, and complete general office administration. Training will be provided for the right candidate.

Key Responsibilities: Reception and Customer Service

Welcome customers, visitors, suppliers, and contractors in a friendly and professional manner.
Answer, screen, and direct incoming telephone calls and emails.
Respond to general enquiries and provide accurate information about products and services.
Manage the reception area and ensure it remains clean, organized, and presentable.
Schedule appointments, consultations, meetings, and customer follow-ups.
Receive and distribute mail, deliveries, and courier packages.
Handle customer concerns professionally and escalate issues when necessary.

Sales and Customer Follow-Up

Speak with prospective customers to understand their needs and recommend suitable products or services.
Respond promptly to telephone, email, website, and walk-in sales enquiries.
Prepare estimates, quotations, order forms, and other sales documentation.
Follow up with leads, outstanding quotations, and previous customers.
Maintain accurate customer and sales information in the company’s database or CRM system.
Process customer orders, deposits, and payments where required.
Support promotional campaigns, customer outreach, and special events.
Work toward individual and company sales goals while maintaining a helpful, non-pressured customer experience.
Identify opportunities to recommend additional products or services.

Administration and Office Support

Complete data entry, filing, scanning, photocopying, and document preparation.
Maintain digital and physical customer records.
Prepare invoices, receipts, reports, spreadsheets, and correspondence.
Monitor office and reception supplies and place orders when required.
Assist with basic bookkeeping tasks, payment tracking, and invoice administration.
Coordinate internal calendars, meetings, and staff communications.
Support management and other team members with day-to-day administrative tasks.
Maintain confidentiality when handling customer, employee, and company information.
Assist with opening and closing front-office procedures.
Complete other reasonable duties as assigned.

Qualifications and Experience

Previous experience in reception, customer service, administration, retail sales, or a similar front-of-house position.
Strong verbal and written communication skills.
Confident and professional telephone manner.
Comfortable speaking with customers and following up on sales opportunities.
Strong organizational skills and attention to detail.
Ability to prioritize tasks and manage interruptions in a busy environment.
Proficiency with Microsoft Office, Google Workspace, email, and general office software.
Experience using a CRM, point-of-sale system, accounting software, or scheduling system is an asset.
Ability to work independently while contributing positively to a team.
Reliable, punctual, and professional in appearance and conduct.

Key Attributes

The ideal candidate will be:

Friendly, approachable, and customer-focused.
Confident without being overly aggressive in sales situations.
Organized and accurate.
Proactive and willing to take ownership of tasks.
Calm and professional under pressure.
Able to move comfortably between customer service, sales, and administrative responsibilities.
Trustworthy and respectful of confidential information.

Working Conditions

This is a full-time, on-site position working Monday to Friday from 8:30 a.m. to 5:30 p.m. The role involves regular computer and telephone use, frequent interaction with customers and visitors, and occasional movement or lifting of light office supplies and deliveries.

Compensation and Benefits

Salary, depending on experience.
Benefits Offered after 3 months.
Vacation entitlement: Paid Vacation, 2 Weeks after the first year.

How to Apply

Please submit your résumé and a brief cover letter outlining your relevant customer service, sales, reception, and administrative experience to [email protected]

Pay: From $52,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

appointment coordinator service reception jobs in calgary ab

Front of House Sales & Reception Coordinator

Intake Receptionist

Full-Time Clinic Receptionist / Administrative Coordinator

Receptionist

Office Administrator and Receptionist

Facilities and Fleet Coordinator

Medical Office Assistant/Receptionist

Junior Service Advisor

Veterinary Reception, Client Care, Royal Oak Animal Hospital (Part Time)

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