Calgary Ab Executive administrative assistant Jobs – 33 Openings This Week

Executive Assistant
Inspired HR —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
1d
Executive Assistant, Central Business Services
Deloitte —Calgary, AB
- $47,000–$78,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Bells of Steel Inc. —Calgary, AB
- $55,000–$80,000 a year
- Full-time
- Doctoral degree
- Bachelor's
- Communication skills
Quick apply
Executive Assistant
Divine Hardwood Flooring Ltd. —Calgary, AB
- $45,000–$55,000 a year
- Full-time
- Sales
- Administrative experience
- High school diploma or GED
- Dental care
- Vision care
Quick apply
9d
Executive Assistant to Jeff Cooke
Jeff Cooke Insurance Agency —Calgary, AB
- $55,000–$69,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
9d
Executive Assistant to CEO
GENOME ALBERTA —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organizational skills
- Disability insurance
- Dental care
Quick apply
11d
Executive Administrative Assistant - Richter Calgary Office
XTest Company —Calgary, AB
- Hybrid work
- Hospitality
- Salesforce
- Hotel
- Tuition reimbursement
Executive Assistant for Real Estate
Yourchoicehomes.ca —Calgary, AB
- $20–$35 an hour
- Part-time
- Hybrid work
- Sales
- Microsoft Office
- Administrative experience
- Profit sharing
- Flexible schedule
Quick apply
1d
Executive Assistant
Alberta Petroleum Marketing Commission —Calgary, AB
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Regional Executive Assistant
BMO Financial Group —Calgary, AB
- $70,000–$85,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Tuition reimbursement
- Life insurance
Executive Assistant - Community Services Calgary
The Salvation Army —Calgary, AB
- $52,811.20–$79,206.40 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
20h
Executive Assistant
WSP —Calgary, AB
- $77,700–$107,000 a year
- Bilingual
- Microsoft Outlook
- English
8d
Executive and Personal Assistant to the CEO
Falkbuilt Ltd. —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Remote Virtual Executive Assistant
Zirtual —Calgary, AB
- $500–$3,500 a year
- Contract
- Remote
- Bilingual
- Spanish
- Microsoft Outlook
Quick apply
2d
Marketing Executive Assistant
LTL Creative —Calgary, AB
- From $40,000 a year
- Full-time
- Hybrid work
- CRM software
- Sales
- Marketing
Quick apply
1d
Executive Assistant
Trans Mountain —Calgary, AB
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
21h
Executive Assistant
Alberta Real Estate Association (AREA) —Calgary, AB
- Weekends as needed
- Microsoft Office
- Travel
- Organizational skills
Quick apply
Executive Assistant and Coordinator Portfolio Initiatives, Vice-Provost (Indigenous Engagement)
The University of Calgary —Calgary, AB
- Full-time
- Microsoft Office
- Administrative experience
- Presentation skills
10d

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Executive Secretary
Westfield Secondary School —Toronto, ON
The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s…
$19.25 an hour
Quick apply
5d
Executive Assistant
Yarl Metal —Richmond Hill, ON
A post-secondary diploma or degree is preferred; the right experience matters more. Assemble the recurring sales reports (KPIs, rush orders, margin reviews)…
$65,000–$75,000 a year
Quick apply
2d

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Executive Assistant

Inspired HR -
Calgary, AB

Apply Now

Job details

Full-time
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
SharePoint
Office management
Communication skills

Full job description

Executive Assistant

Job Description:

Inspired HR is working with a client to support the recruitment of an Executive Assistant who will report directly to the President. This role provides high-level executive, administrative, personal, and property-related support to ensure seamless day-to-day operations and effective support for the President. The role serves as a primary point of contact for internal and external stakeholders on matters pertaining to the organization and its related entities and coordinates the President’s business and personal commitments along with their properties. Responsibilities include calendar and travel management, office administration, consistent documentation and recordkeeping, detailed vendor and property coordination, and special and recurring projects.

The successful candidate will be highly organized, resourceful, discreet and comfortable working within a small, private, high-net-worth environment. This individual must exercise sound judgment, manage competing priorities, and consistently follow through on commitments to ensure matters are brought to completion. They will be expected to take initiative, anticipate needs, think proactively, and independently move tasks and projects forward without requiring ongoing direction.

The successful candidate must be self-motivated, highly accountable, and comfortable working independently in a small office environment at times working solo. The ability to take initiative, manage responsibilities with minimal supervision, and consistently move tasks and projects forward is essential. They will have a genuine passion for administrative work and take pride in creating structure, maintaining organization, solving problems and providing dependable support. They must also be comfortable handling confidential business and personal matters with professionalism, care and discretion.

Roles and Responsibilities of the Executive Assistant:

Provide comprehensive executive and administrative support to the President, including managing a highly active calendar, scheduling and confirming appointments, preparing expense reports, drafting correspondence, compiling meeting materials, and arranging complex travel, itineraries and agendas.
Plan, coordinate and protect the President’s schedule, serving as a trusted gatekeeper while ensuring priorities, commitments, and deadlines are appropriately managed.
Manage recurring weekly and monthly administrative responsibilities, proactively follow up on outstanding items, and ensure ongoing commitments, payments, services, appointments, and deadlines are not missed.
Maintain organized records and trackers for recurring business, personal, office, and property-related items, including key dates, service schedules, renewals, outstanding items, and required follow-ups.
Communicate directly, and on behalf of the President, with internal and external stakeholders regarding organizational initiatives, appointments, commitments, and follow-up items.
Research, prioritize, and follow up on incoming issues and requests addressed to the President, including matters that are sensitive, confidential, or time-critical.
Maintain clear communication between the President’s office, internal departments, and external stakeholders, building credibility, trust, and effective working relationships.
Keep the President well informed of upcoming commitments and responsibilities, proactively identifying required actions and following up to ensure items are completed.
Coordinate business and personal appointments and related logistics, including appointments associated with residences and properties.
Coordinate with external vendors, contractors, and service providers for seasonal and ongoing property maintenance, repairs, inspections, deliveries, and other property-related needs, ensuring work is scheduled, communicated, monitored, and followed through to completion.
Consistently maintain, organize, and update organizational documentation, including internal procedures, templates, vendor correspondence, contact lists, and electronic and physical filing systems.
Oversee general office administrative needs, including maintaining office supplies, coordinating service providers, supporting office organization, and addressing day-to-day operational requirements as needed.
Manage a variety of special projects for the President, including projects that may have organizational, operational, personal, or property-related impact.
Complete critical deliverables with a hands-on approach, including drafting business and personal correspondence, coordinating documentation, and completing other tasks that enable the President to effectively lead the organization and manage ongoing commitments.
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow projects and tasks through to successful completion, often under deadline pressure.
Participate as a member of the team, including coordinating meetings, attending meetings as required, documenting action items, and following up on assigned responsibilities.
Maintain full communication and transparency with the President regarding priorities, progress, challenges, and matters requiring attention or decision.
Promptly raise conflicts, disputes, concerns, or other issues requiring the President’s awareness or direction to support timely resolution.
Perform other executive, administrative, personal, office, and property-related duties as required to support the President and the organization

Required Qualifications:

Proven experience as an executive assistant, office manager, personal assistant, property administrator, or in a similar senior administrative role.
Advanced proficiency in Microsoft Office Suite, particularly SharePoint, Excel, PowerPoint, Outlook, and Word.
Critical thinking and an ability to comprehend, interpret and analyze information, and make decisions and produce appropriate responses.
Ability to prioritize tasks and manage time effectively in a deadline-driven environment.
Ability to demonstrate tact, diplomacy, and professionalism, and exercise discretion in dealing with confidential information.
Strong work ethic, flexible and able to work collaboratively with other team members.
High attention to detail with strong communication skills, both verbal and written.
Ability to work independently and take initiative to problem solve and move items forward.
Ability to work under pressure with tight deadlines during critical times.
Comfortable and confident working in a fast-paced office environment.
Strong interpersonal skills and the ability to build positive relationships at differing levels within the organization and a necessity in helping to resolve conflicts and issues.
Comfortable supporting a blended role that includes executive, business, personal, office, and property-related responsibilities.
Experience coordinating vendors, contractors, property services, office operations, or personal administrative matters is considered an asset.

Additional Information:

This is an office-based position requiring the successful candidate to work onsite Monday through Friday. Occasional flexibility outside regular business hours may be required to support business, personal, travel, or property-related needs.

Work Location: In person

Apply Now

Refine Your Search

executive administrative assistant jobs in calgary ab

Executive Assistant

Executive Assistant, Central Business Services

Executive Assistant

Executive Assistant

Executive Assistant to Jeff Cooke

Executive Assistant to CEO

Executive Administrative Assistant - Richter Calgary Office

Executive Assistant for Real Estate

Executive Assistant

Regional Executive Assistant

Executive Assistant - Community Services Calgary

Executive Assistant

Executive and Personal Assistant to the CEO

Remote Virtual Executive Assistant

Marketing Executive Assistant

Executive Assistant

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Executive Assistant and Coordinator Portfolio Initiatives, Vice-Provost (Indigenous Engagement)

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