Calgary Ab Junior administrative Jobs – 6 Openings This Week

Administrative + City Permits +Jr Architectural Techologist
john trinh & associates inc —Calgary, AB
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- AutoCAD
- Dental care
- Paid time off
Quick apply
Accounts Receivable Administrator I (3-month term)
STEP Energy Services —Calgary, AB
- Microsoft Outlook
- Salesforce
- Data analysis skills
Quick apply
2d
Junior Project Administrator
Onward —Calgary, AB
- $50,000–$60,000 a year
- Full-time
- Microsoft Outlook
- Engineering
- Organizational skills
Quick apply
10d
Junior Document Controller/Data Entry Clerk
Lanmark —Calgary, AB
- Microsoft Word
- Microsoft Excel
- Data entry
13d
Executive Assistant / Junior Accountant
Beacon Ridge Energy Ltd. —Calgary, AB
- $34,000–$50,000 a year
- Full-time
- Microsoft Outlook
- Finance
- Administrative experience
Quick apply
13d
Operations Coordinator
Fueling Brains & FB Academies —Calgary, AB
- $39,520–$43,680 a year
- Full-time
- Organizational skills
- Leadership
- Communication skills
Quick apply

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Jr. Events Administrative Assistant - Amico Group Of Companies
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Junior Administrative Assistant
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Administrative + City Permits +Jr Architectural Techologist

john trinh & associates inc
Calgary, AB

Quick apply

Job details

Temporary | Fixed term contract

Qualifications

Microsoft Powerpoint
Microsoft Word
AutoCAD
Accounts receivable
Contract management
Municipal bylaws
Microsoft Excel
Microsoft Outlook
Building code compliance
Procurement
Filing
Process improvement
Project coordination
Microsoft Office
Revit
QuickBooks
Contracts
Accounts receivable processing
Autodesk
Communication skills
Team coordination

Full job description

About us

Invoicing, Contracts & Permits Administrator

with opportunity for Architectural Technologist Summer Student

John Trinh & Associates Inc. – Design & Drafting

Calgary, AB (On-site, Full-Time / Summer Student Opportunity)

Company Overview

John Trinh & Associates Inc. is a design and drafting firm focused on delivering efficient, high-quality permit and development solutions. We work across multiple projects in a fast-paced environment, requiring strong coordination, attention to detail, and proactive problem-solving to keep timelines and operations running smoothly.

Role Overview

We are seeking a highly organized and detail-oriented Invoicing, Contracts & Permits Administrator to manage the full lifecycle of permits while supporting the financial and administrative functions of the business.

This role goes beyond basic administration—it plays a central part in maintaining project flow, financial tracking, and operational efficiency.

We are also open to Architectural Technologist Summer Students who are eager to gain hands-on experience in permit applications, project coordination, and real-world exposure to development processes. This is an excellent learning opportunity for students or recent graduates looking to build practical knowledge in Building Permits (BP) and Development Permits (DP).

Key Responsibilities Permits & Project Coordination

Manage the full permit lifecycle, including Development Permits (DP) and Building Permits (BP), from application to closeout
Coordinate with consultants, municipalities, and internal teams to ensure timely submissions and approvals
Track application statuses and proactively follow up to avoid delays
Ensure compliance with municipal bylaws, regulations, and requirements

Invoicing & Financial Administration

Generate and manage invoices using QuickBooks
Track accounts receivable and follow up on outstanding payments
Maintain accurate financial records and support basic bookkeeping
Monitor project billing to ensure alignment with contracts and scope

Contracts & Procurement

Assist with contract preparation, review, and management
Support procurement processes and vendor coordination
Ensure documentation is organized, accurate, and up to date

Administrative & Reporting

Maintain organized filing systems for permits, contracts, and financial records
Prepare reports on project status, invoicing, and collections
Support internal systems and workflows to improve efficiency and transparency

Architectural Technologist Summer Student (Optional Track)

Candidates with an Architectural Technologist background will have the opportunity to:

Assist with preparation and submission of DP and BP applications
Interpret and apply local bylaws and building codes
Support drawing reviews and coordination with design teams
Gain hands-on experience navigating municipal approval processes

This is a great opportunity for someone looking to learn the permitting process from start to finish and develop practical industry skills.

Qualifications

Experience in permit coordination, contract administration, or a similar role
OR currently enrolled in / recently graduated from an Architectural Technologist program
Knowledge of municipal bylaws and building codes is a strong asset
Proficiency in QuickBooks (invoicing and basic bookkeeping)
Understanding of accounts receivable and collections processes
Proficient in Microsoft Office (Excel, Word, Outlook)
Strong organizational and multitasking abilities
Excellent communication skills and ability to coordinate with multiple stakeholders

Why Join Us

Hands-on exposure to real projects and permit processes
Opportunity to grow into a more technical or project coordination role
Fast-paced environment with diverse project experience
Ideal for someone who wants to learn, contribute, and build a strong foundation in the industry

Job Types: Temporary, Fixed term contract
Contract length: 12 months

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

junior administrative jobs in calgary ab

Administrative + City Permits +Jr Architectural Techologist

Accounts Receivable Administrator I (3-month term)

Junior Project Administrator

Junior Document Controller/Data Entry Clerk

Executive Assistant / Junior Accountant

Operations Coordinator

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