Bluestar Engineering Ltd. is a Calgary-based Engineering, Procurement, and Construction Management (EPCM) company, providing upstream, and midstream engineering consulting services to the oil and gas industry in Western Canada.
We are seeking a Receptionist / Office Administrator to join our team. The ideal candidate will have experience in office administration and possess strong organizational skills. This position offers the opportunity to work in a dynamic office environment.
Duties and Responsibilities:
- Greeting Visitors: Welcome guests, directing them to the appropriate person or office, and provide basic information.
- Phone Management: Answer, screen, and forward phone calls, taking messages, and ensuring prompt and professional communication.
- Reception Area Maintenance: Maintain the reception area to be tidy, organized, and presentable.
- Mail and Delivery Handling: Receiving, sorting, and distributing mail, packages, and deliveries. Prepare and track outgoing courier shipments.
- Managing office supplies and equipment: Ordering, stocking, and tracking office supplies and equipment to ensure availability and efficiency. Ensure supplies are stored and properly located/distributed throughout the office.
- Maintaining office records and files: Implement and maintain filing systems, ensuring compliance with record retention policies.
- Scheduling and coordinating: Scheduling meetings, appointments, and events; coordinating travel arrangements.
- Providing administrative support: Assisting with various administrative tasks, including answering phone calls, handling correspondence, and greeting visitors.
- Ensuring office efficiency: Implementing and maintaining office systems, workflows, and procedures to optimize productivity and reduce waste.
- Handling vendor relations: Managing relationships with vendors for supplies, equipment, and services.
- Coordinating staff activities: Scheduling meetings, managing performance, and resolving conflicts.
- Travel Arrangements: Arrange project and business-related travel, meetings, lunches, etc., as required.
- Communication and Coordination:
- Internal communication: Ensuring clear and effective communication within the office, including disseminating important information and updates.
- External communication: Managing correspondence with clients, suppliers, and other external parties.
- Acting as a central point of contact: Serving as the main point of contact in the reception area, directing inquiries and providing information.
- Planning and coordinating events: Organizing and coordinating team-building activities, employee appreciation events, and community outreach initiatives and coordinating vendor lunch and learns.
- Office Supply Management: Monitoring and ordering office supplies.
- Supporting Staff: Providing general administrative support to staff members.
Requirements:
- 2+ years of previous experience in a receptionist, office administrator, or administrative support role.
- Certificate or diploma in Business Administration or equivalent is highly preferred.
- Intermediate skill level in computer applications (MS Word, MS Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Motivated, self-starter with exceptional prioritization and organization skills.
- Ability to adjust to change and multitask in a fast-paced setting.
- Friendly, personable and able to work in a team environment.
- Desire to learn and develop professionally.
Join us and experience a workplace that is dynamic and rewarding……. We offer competitive pay, a flexible work schedule, a vibrant corporate culture that fosters growth and innovation, and a comprehensive benefits package which features virtual healthcare, extended health benefits, dental care, Employee and Family Assistance Program (EFAP), emergency travel insurance, disability insurance and life insurance for you and your dependents.
Bluestar Engineering Ltd. is proud to be an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care
Flexible language requirement:
Ability to commute/relocate:
- Calgary, AB T2P 3H5: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Receptionist: 1 year (required)
- Administrative: 2 years (required)
Location:
- Calgary, AB T2P 3H5 (required)
Work Location: In person
