Calgary Ab Records specialist Jobs – 4 Openings This Week

Privacy and Divisional Records Specialist - Legal Services - Education Centre
Rocky View Schools —Airdrie, AB
- $42.00–$51.03 an hour
- Full-time
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Records Officer - Student Records Management
Bow Valley College —Calgary, AB
- $66,120–$84,264 a year
- Full-time
- Microsoft Office
- Databases
- Bachelor's
8d
Electronic File Management Clerk
Gowling WLG —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Office
- Medical terminology
- Communication skills
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Records Management Student
Canadian Natural —Calgary, AB
- 8 hour shift
- Microsoft Office
- Time management
- Relocation assistance
- Paid time off

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Records Officer - Student Records Management
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Privacy and Divisional Records Specialist - Legal Services - Education Centre

Rocky View Schools -
Airdrie, AB

Apply Now

Job details

Full-time
$42.00–$51.03 an hour
2 days ago

Qualifications

Record keeping
Project Management
Research
Complaint handling
Public Administration
Risk management
Business

Full job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a full-time (35 hrs/wk) Privacy and Divisional Records Specialist position starting October 5, 2026. The location of this position will be at the Education Centre in Airdrie, Alberta.

The Privacy and Divisional Records Specialist is responsible for providing advice on interpretation and compliance with the legislative requirements of the Access to Information Act (ATIA) and Protection of Privacy Act (POPA) under the overall direction of the General Counsel. The Privacy and Divisional Records Specialist will provide recommendations, and guidance in interpreting legislation, ensuring the statutory appropriateness of decisions and compliance with legislation, and advises Rocky View Schools (RVS) on applying the privacy provisions to information and records management practices.

This position is also responsible for implementing and administering the framework of RVS records management program, including planning, organizing, monitoring and coordinating the maintenance, protection, retrieval and disposition of all information.

Responsibilities Include

Advises and provides recommendations to RVS on applying the privacy provisions to information management practices and policies.
Independently assess formal ATIA requests and manage the complexity, clarity, and scope of routine requests or disclosure under consideration.
Conduct privacy breach investigations, including reviewing documentation, interviewing complainants, respondents and employees, and report findings and recommendations and risk mitigations.
Develops procedures, guidelines and resources and presents training courses to assist personnel employees in complying with the ATIA and POPA.
Assesses requests to access information and provides responses that are legally defensible under the ATIA and related legislation.
Liaises with the Office of the Information Commissioner on responses to complaints and requests for reviews and preparation for Privacy Impact Assessments.
Acts as first level of support/contact for employees and leadership regarding queries on Privacy legislation and corresponding Administrative Procedures.
Maintains a high level of integrity and business professionalism in dealing with internal and external agencies.
Create and facilitate training and informational sessions to RVS employees and leadership on privacy and information management practices.
Defends and/or justifies RVS’ recommendations in reviews or investigations conducted by the Office of the Information and Privacy Commissioner as requested.
Conducts Privacy Impact Assessments and maintains Personal Information Banks as required under Privacy Legislation.

Records Management

organizing, monitoring and coordinating the maintenance, protection, retrieval and disposition of all information and develop appropriate planning tools.
Determines standards, guidelines and practices regarding corporate records that will form part of RVS policy.
Leads records management initiatives and gives advice and guidance to department managers and staff.
Analyzes and provides recommendations on records management hardware and software requirements based on corporate, school and individual department needs.
Researches, develops and implements standards, policies and handling procedures for information creation, maintenance, storage, retention, retrieval and disposition of Divisional information.
Interprets and applies relevant statutory practices to records management practices, including under Privacy legislation and the Education Act.

Education/Experience

Degree in Business, Public Administration, Project Management, Information Management, or a related field
Information Access and Protection of Privacy (IAPP) Certificate, Certified Information Privacy Professional Designation (CIPP-C), Privacy and Access Council of Canada (PACC) or equivalent
5 – or more years of experience in interpreting, researching, and applying ATIA, POPA, or similar legislation.
Experience working in a school division or public sector employer is considered an asset.
An equivalent combination of Education and Experience may be considered.

Rocky View Schools Benefits

3 weeks' Vacation pro-rated based on start date
11 Earned Days pro-rated based on start date
Hybrid (one day a week, working remotely) with Supervisor approval
Benefits Plan (Extended health, Dental, Wellness & Health Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
Defined Benefit Pension Plan
Professional development and training opportunities

Pre-employment Requirements

The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment.

Proof of qualifications/education as required by the position including WES/IQAS evaluation documents for completed education outside of Canada.

Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.

How to Apply

We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference or list of contact information of recent supervisors.

Please submit your application by quoting job code #4062131 on or before September 15, 2026 at 4:30pm MST.

Rocky View Schools

Human Resources

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.

Apply Now

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records specialist jobs in calgary ab

Privacy and Divisional Records Specialist - Legal Services - Education Centre

Records Officer - Student Records Management

Electronic File Management Clerk

Records Management Student

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