Calgary Ab Staff scheduler Jobs – 18 Openings This Week

Scheduler
Optima Living —Calgary, AB
- Full-time
- Computer literacy
- Microsoft Office
- Communication skills
Quick apply
11d
Administrative Support IV
Alberta Health Services —Calgary, AB
- $28.49–$34.62 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Medical office experience
2d
Aviation Scheduler and Dispatcher
Mount Royal University —Calgary, AB
- $61,170.20–$77,404.60 a year
- Weekends as needed
- Computer skills
- Communication skills
Scheduler - Temporary Part Time [SN SC3 0.20] AgeCare Shawnee
AgeCare Shawnee —Calgary, AB
- Part-time
- Microsoft Word
- Microsoft Excel
- Analysis skills
Quick apply
6d
Senior Planner / Scheduler (Minerals & Metals)
Ausenco —Calgary, AB
- $110,000–$150,000 a year
- Full-time
- Hybrid work
- Engineering
- Databases
- Analysis skills
11d
Administrative Assistant - Care (Part Time and Full Time)
Chinese Christian Wing Kei Nursing Home —Calgary, AB
- Weekends as needed
- Customer service
- Word processing
- Data entry
10d
291 - Receptionist Casual-Shawnessy Calgary Alberta, CAN View Job
Silvera for Seniors —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Outlook
- Administrative experience
6d
Resource Specialist - Headquarters - Casual on Call
Commissionaires —Calgary, AB
- 12 hour shift
- Microsoft Office
- Administrative experience
- High school diploma or GED
Program Manager - Post Discharge, Supportive Living and Alternative Living Care
CMHA Calgary —Calgary, AB
- On call
- Microsoft Office
- Master's degree
- Mentoring
Quick apply
Scheduler - Energy Construction
Kiewit Corporation —Calgary, AB
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Engineering
- Dental care
- Paid time off
283 - Dining Attendant Casual-Beaverdam Calgary Alberta, CAN View Job
Silvera for Seniors —Calgary, AB
- Weekends as needed
- Serving
- High school diploma or GED
- Accounting
Legal Assistant
Fair Legal —Calgary, AB
- $48,000–$74,500 a year
- Full-time
- Word processing
- Research
- Project management
Quick apply
Health Care Aide - Guaranteed Hours
Bayshore HealthCare —Calgary, AB
- Weekends as needed
- English
- Travel
- Patient care
- Dental care
13d
Health Care Aide - Downtown Calgary
Bayshore HealthCare —Calgary, AB
- English
- Travel
- Patient care
- Dental care
- Flexible schedule
Project Controls Manager (Minerals & Metals)
Ausenco —Calgary, AB
- $140,000–$180,000 a year
- Full-time
- Hybrid work
- Engineering
- Databases
- Analysis skills
11d
292 - Cook Casual - Westview Calgary Alberta, CAN View Job
Silvera for Seniors —Calgary, AB
- Weekends as needed
- Serving
- High school diploma or GED
- Team management
6d
Lead Garage Door Technician
Overhead Door Corporation —Calgary, AB
- Overtime
- First Aid Certification
- Power tools
- Welding
- Dental care
Senior Estimator
Clark Builders —Calgary, AB
- Full-time
- Microsoft Word
- Schematics
- Engineering

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Administrative Support IV
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As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and…
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staff scheduler jobs near calgary ab

Scheduler

Optima Living -
Calgary, AB

Quick apply

Job details

Full-time
11 days ago

Qualifications

Computer operation
Computer literacy
Workplace safety policies
Microsoft Office
Schedule management
Written report writing
Occupational Health and Safety (OHS) regulations
Communication skills
Team coordination

Full job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.
Position Summary
Reporting to the Central Scheduler, the Scheduler is responsible for coordinating, maintaining, and updating employee schedules to support safe, consistent, and uninterrupted care delivery within the community. This role manages planned and unplanned staffing changes, allocates relief coverage in accordance with organizational policies and collective agreements, maintains accurate scheduling and payroll-related records, and prepares staffing reports for leadership. Working closely with community leadership, Human Resources, Payroll, and Labour Relations, the Scheduler ensures timely communication, staffing compliance, and operational continuity while upholding confidentiality, safety, and regulatory standards.
All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities

Receives and processes employee absence notifications, including illness and other unplanned absences, and communicates required information to the appropriate unit or function.
Allocates and contacts relief staff to fill vacancies arising from unfilled positions, vacations, leaves of absence, and sick leave, in accordance with organizational policies and applicable collective agreements.
Maintains and updates schedules in the designated staffing and scheduling systems, ensuring accuracy, completeness, and alignment with approved staffing plans.
Processes approved scheduling-related requests, including shift changes, vacations, and leaves of absence, ensuring required documentation is complete and authorized by Human Resources.
Monitors and manages staffing program activity, including posting shifts as they are filled and communicating the status of filled and unfilled shifts to community leadership.
Prepares and distributes daily and after-hours handover reports to designated community leaders, identifying staffing issues, unresolved vacancies, and operational concerns.
Maintains accurate staffing and call-out records, including relief staff availability, contact information, hours worked, and updates records as required.
Completes scheduling edits that impact payroll, including missed time swipes and schedule adjustments, and submits required information to Payroll within established timelines.
Communicates and collaborates with community leadership, Human Resources, Payroll, and Labour Relations regarding staffing requirements, scheduling issues, and collective agreement considerations.
Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Demonstrates knowledge of and compliance with Occupational Health and Safety regulations.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Participates in team meetings and stays informed on relevant internal communications.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of three (3) years experience in a scheduling role.
Proficient in scheduling systems and Microsoft Office applications.
Knowledge of collective agreements, labour standards, and staffing compliance is an asset.
Experience in a residential care or mental health environment is an asset.
Ability to communicate in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions
Strong written communication skills with the ability to present professional documents with clarity.
Demonstrates the ability to effectively organize, prioritize and problem solve.
Ability to work independently and in cooperation with others.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

Quick apply

Refine Your Search

staff scheduler jobs in calgary ab

Scheduler

Administrative Support IV

Aviation Scheduler and Dispatcher

Scheduler - Temporary Part Time [SN SC3 0.20] AgeCare Shawnee

Senior Planner / Scheduler (Minerals & Metals)

Administrative Assistant - Care (Part Time and Full Time)

291 - Receptionist Casual-Shawnessy Calgary Alberta, CAN View Job

Resource Specialist - Headquarters - Casual on Call

Program Manager - Post Discharge, Supportive Living and Alternative Living Care

Scheduler - Energy Construction

283 - Dining Attendant Casual-Beaverdam Calgary Alberta, CAN View Job

Legal Assistant

Health Care Aide - Guaranteed Hours

Health Care Aide - Downtown Calgary

Project Controls Manager (Minerals & Metals)

292 - Cook Casual - Westview Calgary Alberta, CAN View Job

Lead Garage Door Technician

Senior Estimator

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