Job Description – Buyer (Charlottetown)
This role is currently vacant and we are actively hiring as of June 01, 2026
Salary: $65,000 - $75,000
Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market.
Position Summary
The Buyer supports the procurement function at Auxly by executing daily purchasing activities, maintaining master data integrity, and ensuring the timely delivery of materials and services. This role is accountable for purchase order (PO) accuracy — including pricing, quantities, and estimated time of arrival (ETAs) — to enable successful three‑way matching within the Procure‑to‑Pay (P2P) process.
The Buyer works closely with the Purchasing Manager, cross‑functional stakeholders, and approved suppliers to support production continuity, cost control, and compliance with Auxly’s procurement policies and regulatory requirements.
Key Responsibilities
Purchasing & Ordering
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Generate, process, and manage purchase orders through the approved internal requisition and approval workflows
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Ensure PO accuracy, including pricing, quantities, and delivery dates, in alignment with sourcing decisions and supplier confirmations
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Monitor open purchase orders, follow up with suppliers on order confirmations, lead times, and discrepancies, and ensuretimelyreceipt of materials
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Proactively update ETAs in the ERP system and escalate delays or supply risks to the Purchasing Manager tomaintainsupply continuity
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Adhere toAuxly’sP2P processes, ensuring proper approvals, documentation, and policy compliance
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Track deliveries and coordinate with Receiving, Inventory, and Production teams to resolve overages, shortages, or damages
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Review andmaintainOpen PO reports weekly, updating PO dates based on changes in demand, supply, or supplier confirmations
Supplier Coordination
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Communicate with suppliers to request quotations, confirm orders,expediteshipments, and resolve transactional issues
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Maintain positive supplier relationships and promptly escalate risks related to pricing variances, delivery delays, or quality concerns
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Support Quarterly Business Reviews (QBRs) bymaintainingsupplier scorecards, documentation, and presentation materials in SharePoint
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Document meeting notes, action items, andfollow‑upsto ensure closure of QBR commitments
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Assistsourcing activities by collecting data, benchmarking costs, and validating supplier and product information
Data & Reporting
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Maintainaccurateitem master data, pricing, supplier records, andpurchasingdocumentation within ERP systems and SharePoint
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Assistin the preparation of procurement KPIs and reports, includingon‑TimeDelivery, PO cycle time, spend visibility, and cost trends
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Support tracking of contract terms, supplier scorecards, and category spend asrequired
Compliance & Controls
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Ensure purchasing activitiescomply withinternal procurement policies, quality standards, audit requirements, andcannabis‑specificregulatory considerations
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Participate in process improvement initiatives related to SOPs, workflows, and data governance
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Support investigation and resolution of material shortages, receiving discrepancies, and invoice mismatches in collaboration with Finance (AP) and Operations
Other Duties
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Perform other duties as assigned by the Purchasing Manager
Required Skills & Competencies
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Ability to work effectively withcross‑functionalteams including Inventory, Quality Assurance, Production, Finance (AP), and Maintenance
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Solid understanding of procurement andpurchasingbest practices
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Strong attention to detail with the ability to manage multiple priorities in afast‑pacedenvironment
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Excellent communication, organization, andfollow‑upskills
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Strongproblem‑solvingmindset with a willingness to learn and adapt
Qualifications
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3-5years ofpurchasingor procurement experience within a manufacturing environment
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Proficiencywith ERP/MRP systems (SAGE preferred)
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Strong Microsoft Office skills, particularly Excel
Auxly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest, however, only those selected for an interview will be contacted
