Chatham Kent On Administrative Jobs – 37 Openings This Week

Administrative Assistant I
Municipality of Chatham-Kent —Chatham-Kent, ON
- $40.85–$46.18 an hour
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12d
Patient Care Coordinator
LightHouse Dental —Chatham-Kent, ON
- $22–$30 an hour
- Full-time
- In-person
- Office experience
- Wellness program
- Dental care
Quick apply
8d
Administrative Assistant - Ridgetown Branch
MBI Financial —Ridgetown, ON
- $18–$19 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Employee assistance program
Quick apply
3d
Dental Administrator
Queen Street Family Dental (Chatham) —Chatham-Kent, ON
- $20–$25 an hour
- Full-time
- Organizational skills
- Communication skills
- Paid time off
- Vision care
Quick apply
12d
Staff Accountant & Payroll Administrator
Southpoint Equipment —Chatham-Kent, ON
- $25–$30 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Sales
- Store discount
- Wellness program
Quick apply
4d
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Business Services Manager (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $56,000–$73,000 a year
- Full-time
- Administrative experience
- Business
- Communication skills
- Dental care
Quick apply
Business Services Manager (Desseronto)
MBQ LTC Home —Ontario
- $56,000–$83,000 a year
- Full-time
- Administrative experience
- Business
- Communication skills
- Dental care
Quick apply
3d
Unit Clerk (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $45,000–$57,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Business
- Dental care
Quick apply
Unit Clerk (Madoc)
Clare McFaul LTC (Centre Hastings) LP. —Ontario
- $23.44–$27.69 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Business
Quick apply
Service Office Administrator
March of Dimes Canada —Chatham-Kent, ON
- $21.90 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
26176 Staffing Unit Clerk, Scheduling Resource Office, RPT
Chatham-Kent Health Alliance —Chatham-Kent, ON
- $28.63–$29.41 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Customer Relations
Heuvelmans Chevrolet —Chatham-Kent, ON
- $17.60–$19.60 an hour
- Full-time
- No experience needed
- Microsoft Office
- Front desk
Quick apply
13d
26167 Health Records Clerk, RPT
Chatham-Kent Health Alliance —Chatham-Kent, ON
- $28.05–$31.05 an hour
- Part-time
- High school diploma or GED
- Computer skills
- Medical terminology
Human Resources Administrator
Honey Electric Limited —Chatham-Kent, ON
- $21–$26 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
Administrative/Project Assistant - Disaster Property Restoration
First Onsite —Chatham-Kent, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Office
- High school diploma or GED
- Accounting
- Dental care
Quick apply
4d
Front Desk
Impact Fitness LLC —Chatham-Kent, ON
- $17.60 an hour
- Part-time
- CPR Certification
- High school diploma or GED
- Computer skills
- Disability insurance
- Dental care
8d
Patient Enrollment & Billing Specialist
Thamesview Family Health Team —Chatham-Kent, ON
- $22.50–$27.50 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
- Dental care
- Employee assistance program
Quick apply
Casual Call In Clinical Receptionist
Thamesview Family Health Team —Chatham-Kent, ON
- $20–$23 an hour
- Medical office experience
- Organizational skills
- In-person
Quick apply
Medical Secretary - Contract
Chatham-Kent Family Health Team —Chatham-Kent, ON
- $19.73–$22.60 an hour
- Temporary
- Customer service
- High school diploma or GED
- In-person
Quick apply
10d

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Administrative Assistant I

Municipality of Chatham-Kent -
Chatham-Kent, ON

Apply Now

Job details

Permanent
$40.85–$46.18 an hour
12 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
College certificate
Microsoft Outlook
Yardi
Filing
Microsoft Office
Administrative experience
Project management
Purchasing
HRIS
Computer skills
College diploma
Driving Licence

Full job description

Job Status: Temporary Full-Time

Union: Non-Union

Number of Positions: 1

Hours of Work: 35

Location: Health & Human Services

Reason for Vacancy: Replacement

Closing Date: July 21, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for a temporary full-time Administrative Assistant I in the Housing Services division. This temporary full-time opportunity is for a period up to January 15, 2027.

Job description

The Administrative Assistant I of Housing Services, prioritizes, performs and oversees a number of administrative tasks to achieve outcomes required by the Director of Housing Services, as well as provide project support for other staff members.

Essential responsibilities

Demonstrate Chatham-Kent’s core values and competencies
Provide administrative assistance to senior management in a municipal (or other government related) environment.
Arrange and coordinate travel schedules and reservations
Create/author and/or edit reports, correspondence, e-mails, policies and faxes on behalf of the Director; review e-mail messages sent to the Director and when appropriate, respond or assign to the appropriate individuals. Proofread all divisional reports to Council, and/or EMT, boards, commissions, committees, suggest changes where necessary, and maintain a record of these reports
Prepare agendas, reserve and prepare facilities, attend and participate in divisional meetings and other meetings as required, as well as maintain accurate minutes
Order and purchase supplies
Maintain records for the division
Participate in special projects as assigned by the Director
Support Program Managers and staff with use of UKG software for staff attendance and entitlements including vacation time, sick time, lieu time, overtime, etc.
Schedule interviews, prepare interview packages, and complete necessary new hire forms
Manage through UKG new staff changes and complete new hire forms
Receive and screen information, correspondence, visitors, and phone calls using judgement and sensitivity to the Director’s priorities. Provide information and refer visitors to appropriate individuals
Submit any requests for service issues for the division; manage any work orders assigned to the division
Organize and track the income and expenditures of the division and perform accounting functions including the coding of invoices
Complete various tasks and prepare reports in Arcori, JDE, YARDI, or similar housing related software
Knowledge of municipal recruitment program
Prepare Performance Management documentation and ensure processes are complete
Knowledge of housing services programs

Essential qualifications

College certificate or diploma (preferably in an office administration related program), plus four to six years of related administrative experience
Several years’ experience working in a municipal environment or other government related environment supporting senior management positions
Experience coordinating schedules and travel arrangements
Experience preparing reports (i.e. Council, EMT, etc.); draft/edit legal agreements, Request for Proposal, Request of Information, tenders and quotes as required.
Excellent skills and experience with arranging meetings, including facilities, agendas, recording and transcribing minutes
Experience ordering and purchasing of supplies for the division
File management experience, preferably with TOMRMS system
Experience using effective project management strategies
Experience with statistical reporting and tracking capabilities and database management including tracking vacation time, lieu time, sick time, overtime, in an HRIS program
Demonstrated competency in customer service, including dealing effectively with difficult and irate customers
Knowledge of CRM (or similar program)
Advanced skills in software programs (i.e. Questica, J.D. Edwards, etc.)
Advanced computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or other similar software program) and ability to learn new software applications, as required

Other qualifications

Knowledge of Property Management systems. and how to export to MS Excel for further manipulation of data summaries

Work environment/hours of work

This position works indoors
This position works weekday hours

Working Remotely

This position has been approved for remote working, at the discretion of the supervisor based on the Working Remotely Policy.

This position may be required to attend on-site meetings in order to complete essential responsibilities of the role. As per the Working Remotely Policy, employees scheduled to work remotely on a certain day may occasionally be called to a municipal onsite work location on short notice. Employees must remain flexible to accommodate municipal requirements and be prepared to be called in on short notice.

Driver’s license/vehicle requirements

Because this position would be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: Police Criminal Record Check, education/certification verification, and employment reference check.

Essential physical and/or safety requirements

Sitting: constant sitting in chair (computer duties, paperwork, telephone, etc.; some positions may be required to travel to different sites)
Reaching: occasional reaching above shoulder, below shoulder, forward, backward, handling (up to 6.8 kg or 15 lbs) (accessing files and binders located in multi-level filing systems; some files may be at various levels; reaching depends on workstation and where files are maintained)
Hands: constant fine finger dexterity (movement), mousing (computer, mousing, scrolling, file/paperwork, telephone, copier, faxing, postage machine, etc.; stapling)

Benefits

This temporary full-time position has an hourly wage of $40.852 to $46.181 and will receive 15% in lieu of benefits (which includes group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS) and 4% vacation pay. Where a permanent employee is receiving benefits and is the successful candidate for a temporary vacancy, benefits will remain as per the policy manual.

Notice to Internal Municipal Employees

When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.

________

The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

The Municipality does not use artificial intelligence or automated decision‑making tools in its recruitment or selection processes; all hiring decisions are made by people.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.

Apply Now

Refine Your Search

administrative jobs in chatham kent on

Administrative Assistant I

Patient Care Coordinator

Administrative Assistant - Ridgetown Branch

Dental Administrator

Staff Accountant & Payroll Administrator

Executive Director (Administrator) (Orillia)

Business Services Manager (Orillia)

Business Services Manager (Desseronto)

Unit Clerk (Orillia)

Unit Clerk (Madoc)

Service Office Administrator

26176 Staffing Unit Clerk, Scheduling Resource Office, RPT

Customer Relations

26167 Health Records Clerk, RPT

Human Resources Administrator

Administrative/Project Assistant - Disaster Property Restoration

Front Desk

Patient Enrollment & Billing Specialist

Casual Call In Clinical Receptionist

Medical Secretary - Contract

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