Chilliwack, Bc Administrative assistants & Jobs – 26 Openings This Week

Scheduler & Human Resources Administrative Assistant - Casual
Chilliwack Society for Community Living —Chilliwack, BC
- $22 an hour
- Holidays
- Hybrid work
- CPR Certification
- Microsoft Excel
- Microsoft Office
- Work from home
- Flexible schedule
Quick apply
5d
Accounting Assistant and Office Secretary
Quik's Farm Ltd. —Chilliwack, BC
- $23–$25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13d
Customer Service/Office Administrator
Environmental 360 Solutions —Chilliwack, BC
- From $65,000 a year
- Full-time
- CRM software
- Google Suite
- Customer service
- Disability insurance
- Dental care
Quick apply
3d
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack
Fraser Health —Chilliwack, BC
- $27.26–$29.16 an hour
- English
- High school diploma or GED
- Typing
Casual Administrative Assistant
School District #33 (Chilliwack) —Chilliwack, BC
- $29.38 an hour
- On call
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Temporary Administrative Assistant
Ann Davis Transition Society —Chilliwack, BC
- $25.91 an hour
- Temporary
- Microsoft Office
- Administrative experience
- High school diploma or GED
Quick apply
11d
Administrative Assistant - Support Services
Chilliwack Community Services —Chilliwack, BC
- $27.53 an hour
- On call
- Customer service
- Writing skills
- Microsoft Office
Quick apply
13d
Administrative Assistant
MNP —Chilliwack, BC
- $55,000–$65,000 a year
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
Office Administrator
Full Service Heating & Cooling Ltd. —Chilliwack, BC
- $20–$30 an hour
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Front Desk Receptionist
Life and Motion Chiropractic and Wellness —Chilliwack, BC
- $20 an hour
- Part-time
- Medical office experience
- Administrative experience
- High school diploma or GED
Quick apply
6d
Payroll and Administrative Assistant
Jansen Dewolde Chartered Professional Accountants —Chilliwack, BC
- $24–$30 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
10d
Medical Office Assistant/Receptionist - Primary Care & Community Health (Chilliwack)
Fraser Health —Chilliwack, BC
- $27.26–$29.16 an hour
- English
- High school diploma or GED
- Typing
Dental Receptionist
Valley Smiles Dental Clinic —Chilliwack, BC
- $23–$29 an hour
- Part-time
- Administrative experience
- Bachelor's
- Epic
- Dental care
- Paid time off
Quick apply
Manufacturing Office Administrator
Mill-Turn Machining —Chilliwack, BC
- $25–$40 an hour
- Full-time
- Sales
- Customer service
- Microsoft Office
Quick apply
Casual Evening Receptionist/Concierge
Chartwell Retirement Residences —Chilliwack, BC
- Part-time
- Microsoft Excel
- High school diploma or GED
- Front desk
9d
Dental Receptionist
Dental Corporation —Chilliwack, BC
- $25–$28 an hour
- Full-time
- Organizational skills
- Medical terminology
- Dental care
Quick apply
Sales Receptionist
JNB Appliance Wholesale —Chilliwack, BC
- $18–$20 an hour
- Part-time
- Microsoft Word
- Google Suite
- Sales
Quick apply

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13d
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Scheduler & Human Resources Administrative Assistant - Casual

Chilliwack Society for Community Living -
Chilliwack, BC

Quick apply

Job details

Casual
$22 an hour
5 days ago

Qualifications

CPR Certification
Microsoft Excel
FoodSafe
Microsoft Office
Administrative experience
High school diploma or GED
First Aid Certification
Data entry
HRIS
Communication skills
Office experience

Full job description

Are you interested in an opportunity to put your scheduling skills to practice in a Community Support setting? If yes, then we have a great opportunity for you to consider!

As a Casual Scheduler & Human Resources Administrative Assistant, you would serve as ICS's scheduler of casual/relief employees and provide a variety of clerical assistance to ICS's HR Department.

We are currently hiring for 1 Casual Scheduler & HR Administrative Assistant Position. The successful candidate would fill shifts during these times as necessary:

Mon-Friday 6:00am-12:30pm and 7:30pm-11:30pm
Saturday and Sundays 6:00am-2:30pm and 3:00pm-11:30pm
The successful candidate must be willing to work any of the shifts noted and be able to work on statutory holidays when needed.

Position is to cover for vacation and sick time.

Why you should work for ICL:

Recipient of the Canadian Non-Profit Employer of Choice Award (neoc.ca) since 2017!
Opportunity to positively impact the community and contribute to a “Centre of Excellence"
Culture of appreciation, recognition and inclusiveness
Training and development opportunities

What you’ll do as the Scheduler & HR Administrative Assistant:

Enters employee information into the human resources database.
Enters advanced bookings, such as vacations and other pre-approved leaves, and rotation assignments into the scheduling system.
Receives and documents any short notice absence calls and arranges coverage for the vacant shift (following the procedures outlined in the Collective Agreement).
Calls casual/relief employees to inform them of their short notice assignments.
Tracks availability of casual/relief employees and follows-up with them for on boarding, class 4 licensing requirements, probation period requirements.
Identifies scheduling challenges/obstacles for casual/relief employees and escalates it to the Human Resources Manager.
Schedules, prepares, records and maintains training requirement records for ICS employee (including sending out reminders about upcoming training sessions).
Liaising with ICS Core Facilitators regarding upcoming training sessions, which employees are registered to attend, confirming location for training session and ensuring facilitators complete the attendance list in the Staff Training Registration ShareVision List.
Communicating and informing the payroll department about the attendance lists for ICS trainings.
Work with each ICS Manager to develop a strong knowledge of the specific staffing needs required for all programs and services (to ensure quality scheduling).
Work with Managers to manage and schedule shift assignments for ICS casual/relief employees, as needed, including coverage for sick and vacation.
Provide orientation and training to all current and new Managers on scheduling policies, processes and procedures, use of ICS’s scheduling system and use of appropriate forms.
Assign/schedule casual employees in accordance with program needs (ie: specialized training).
Frequently review schedules with Managers and initiate or change the schedules and assigned shifts for casual employee’s if/when changes are needed.
Complete and maintain an updated casual employee list.
Ensure casual employees meet the minimum requirements prior to scheduling (ie: orientation and training to a program has been completed).
Enter shift changes into the scheduling system.
Confers with Managers and on-call Managers if shift coverage cannot be found within established parameters.
Reviews program schedules/looking ahead for gaps and checking ratios.
Collecting and compiling metrics on casual employee list, casuals who aren’t accepting shifts and shifts needed to be filled.
Performs other related duties as instructed by the Human Resources Manager.

Qualifications that will help your application:

Completion of Grade 12 or equivalent competency required. Completion of administrative courses (or equivalent) is an asset.
Six months of office experience that includes data entry in various electronic systems and communication by computer and telephone.
Experience using the Avanti HRIS is considered an asset.
Ability to communicate effectively by telephone, text and email.
Ability to organize work and carry out the duties of the position with independence and limited supervision.
Ability to interact and communicate effectively with others.
Ability to analyze and problem solve.
Ability to work well independently and as part of a team.
Demonstrated ability to work under pressure and to tight deadlines.
Proficient in the use of computers including use of Microsoft Office and Excel.
Detail oriented with priority given to accuracy.
Demonstrated teamwork skills.
Well-developed interpersonal communication skills with a warm, approachable demeanor to effectively work with others.
Well-developed planning, organizing, controlling and administrative skills.
Must display an understanding of ICS’s mission, vision and values.

Additional Information:

95% Teleworking (work from home) position – requires you to have a private location to work from in your own home. (Equipment required for the position will be provided).
5% - working in the office (meetings, picking up items, etc).
Valid BC Driver’s License
Approved Criminal Record Search (Criminal Record Review)
Self-Disclosure Health Statement/Medical Certificate of Good Health
Tuberculosis screening Self-Declaration Form
Valid First Aid Certificate with CPR
Food Safe Certificate/Caring About Food Safety

Job Type: Casual

Pay: $22.00 per hour

Benefits:

Flexible schedule

Application question(s):

Do you live in the Chilliwack area?

Education:

Secondary School (preferred)

Experience:

scheduling: 1 year (preferred)
administrative: 2 years (preferred)

Work Location: Hybrid remote in Chilliwack, BC V2P 4G9

Quick apply

Refine Your Search

administrative assistants & jobs in chilliwack, bc

Scheduler & Human Resources Administrative Assistant - Casual

Accounting Assistant and Office Secretary

Customer Service/Office Administrator

Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack

Casual Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant - Support Services

Administrative Assistant

Office Administrator

Front Desk Receptionist

Payroll and Administrative Assistant

Medical Office Assistant/Receptionist - Primary Care & Community Health (Chilliwack)

Dental Receptionist

Manufacturing Office Administrator

Casual Evening Receptionist/Concierge

Dental Receptionist

Sales Receptionist

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