Payroll & Benefits Specialist (Full Time)
Our Vision
A community where everyone is valued
Our Mission
To offer quality services and supports built on choice and advocacy, while fostering the community’s capacity to value all members.
Reporting Relationship
The Payroll & Benefits Specialist position reports to the Director of Finance in connection with all job functions.
Position Summary
The position of Payroll & Benefits Specialist is responsible for processing the bi-weekly payroll for Community Living Durham North as well as administering all company benefits. This includes the timely and accurate collection and entry of payroll data for all organization staff and payment of mileage expenses.
This position complies with the agency’s policies and procedures, and follows the agency’s mission, vision and values statements. It is agreed persons in this position will work in compliance with the provisions of the Occupational Health and Safety Act and Regulations and with the Ministry of Community and Social Services. Each staff member pledges to provide safety, practice respect and promote community while working at this agency.
Qualifications
- Completion of post-secondary education in Accounting and/or Bookkeeping, or equivalent
- Payroll Compliance Practitioner (PCP) designation is required or in progress, with a strong understanding of Canadian payroll legislation.
- Proven experience in Payroll and/or Accounting
- Excellent computer skills (i.e. Excel, Word, Accounting Software)
- Strong attention to detail, excellent numerical /analytical ability
- Effective ability to work with people who have an intellectual disability.
- Excellent interpersonal and communication skills (both verbal and written).
- Ability to multi-task and meet strict department timelines.
- Self motivated, with excellent planning, organizing and time management skills
- Strong attention to detail and high level of accuracy.
Core Competencies (expectations that apply to every employee and every position)
1. Compassionate, responsible support of people, their families and the community
2. Effective and positive communication with everyone
3. Enthusiastic support for my organization, team and co-workers
4. Embracing change, innovation and personal growth
Role Competencies (responsibilities specific to this position)
Payroll
- Utilize computerized accounting software programs (Adagio, Avanti, Excel, Word, Adobe) to perform assigned duties and responsibilities
- Responsible for processing the bi-weekly payroll, including processing all data for new hires, promotions, retroactive calculations, and terminates using payroll software.
- Calculate, deduct, remit and report statutory deductions, Pension and Health benefit deductions, Union Dues, and court-order deductions within set timelines and in compliance with regulatory authorities.
- Accurately maintain payroll records in compliance with governing standards.
- Assist in the preparation and administration of payroll for all organization staff.
- Ensure that all salaries are paid in a timely and accurate fashion.
- Prepare and track payroll related accruals (ie vacation and sick stats), review payroll summary sheets ensuring accuracy.
- Complete General Ledger journal entries that include data entry and reconciliation.
- Perform reconciliations for payroll deductions including CPP, EI, Income Tax, WSIB, EHT, Pension and Benefit plans and Union Dues.
- Ensure WSIB and EHT annual returns are completed in a timely fashion.
- Run Record of Employment forms for terminated employees as required.
- Assist in preparation of government reportsrelated to payroll.
- Collect, verify, balance and data entry of employee expense claims.
- Maintain detailed records and documentation of payroll and expense claims for audit purposes in accordance with regulatory requirements.
- Prepare, balance and distribute annual T4s.
- Responsible or administering the company’s benefits and pension plan, including providing support to employees in answering payroll and benefits related questions.
- Ensures eligible employees are enrolled in benefits as defined in the collective agreement and/or policy.
- Ensure monthly benefit billings are reconciled and payment made to companies in a timely fashion.
- Collects benefit premium payments for employees on leaves.
Accounts Receivable
- Prepares monthly A/R invoices
- Process A/R payments
- Prepares weekly bank deposit
- Researches cash receipts, coding and posting of receipts
- Perform other related duties as required
Working Conditions
· The incumbent must be able to prioritize, plan and organize work to complete scheduled tasks despite frequent distractions and interruptions
· The incumbent must be highly organized, versatile and innovative in order to manage the volume of work and various deadlines
· The incumbent will have frequent contact with people who have a developmental disability
· The incumbent will communicate regularly with individuals at all levels internally and on occasion with external organizations.
· The incumbent will spend long hours sitting and using office equipment and computers, which may cause muscle strain. This person may also have to do lifting of materials from time to time.
· The incumbent must spend long hours in intense concentration.
Hours of Work
The position has 40 hour work week, typically 8:00 am to 4.00 pm, five days per week. It is understood that additional hours may be necessary on a periodic basis, for example at year end, when auditors are visiting, etc.
Applications shall be submitted via email to [email protected]
Only candidates who are successful for an interview will be contacted. Thank-you to all applicants.
Job Type: Full-time
Pay: $28.36-$29.54 per hour
Benefits:
- Company pension
- Disability insurance
- Employee assistance program
- On-site parking
- Paid time off
Work Location: In person
