Columbus Appointment coordinator Jobs – 6 Openings This Week

Clinic Coordinator
AdminFlow Wellness Solutions —Ontario
- $20–$25 an hour
- Full-time
- Remote
- Google Suite
- Administrative experience
- Front desk
- Dental care
- Paid time off
Quick apply
1d
Medical Spa Coordinator / Patient Care Consultant
MEDSKINCARE LASER CENTRE —Whitby, ON
- $20–$23 an hour
- Full-time
- Sales
- Inventory management
- Customer service
Quick apply
Client Care Coordinator - Service
Motion LP —Whitby, ON
- $39,600–$55,500 a year
- Full-time
- Microsoft Office
- Databases
- Organizational skills
- Employee assistance program
Quick apply
8d
Medical Receptionist
Byron Street Medical Centre —Whitby, ON
- $17.60–$18.00 an hour
- Part-time
- Medical office experience
- Administrative experience
- Data entry
Quick apply
9d
Orthodontic Treatment Coordinator
Pickering Orthodontics —Pickering, ON
- $28–$35 an hour
- Part-time
- In-person
- Communication skills
Quick apply

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Medical Spa Coordinator / Patient Care Consultant
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Clinic Coordinator
AdminFlow Wellness Solutions —Ontario
Answer incoming client calls, emails, and live chats via Zoom and Slack with warmth and professionalism. We specialize in working with wellness providers —…
$20–$25 an hour
Quick apply
1d
Medical Spa Coordinator / Patient Care Consultant
MEDSKINCARE LASER CENTRE —Whitby, ON
Answer incoming phone calls, emails, text messages, and social media inquiries. Create and schedule engaging content using Canva and manage inquiries through…
$20–$23 an hour
Quick apply

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appointment coordinator jobs near columbus

Clinic Coordinator

AdminFlow Wellness Solutions
Ontario

Quick apply

Job details

Permanent | Full-time
$20–$25 an hour
1 day ago

Qualifications

Live chat
Google Suite
Trauma-informed care
Case file maintenance
Customer appointment booking
Zoom
Slack
Administrative support experience
Administrative experience
Schedule management
Jane App
Customer service orientation
Front desk
Personal Information Protection and Electronic Documents Act (PIPEDA)
ClickUp
Communication skills
Client interaction
Team coordination
Time management

Full job description

Clinic Coordinator (Remote, EST Hours)

Remote | Full-Time | Mental Health & Wellness Focused

AdminFlow Wellness Solutions is hiring! We’re on the lookout for a Clinic Coordinator who thrives in a dynamic, supportive, and fast-paced environment. If you're detail-oriented, tech-savvy, and passionate about making a difference in the healthcare and wellness world — we’d love to meet you.

About AdminFlow Wellness Solutions

AdminFlow is a women-led, in-house virtual administration company that supports solo practitioners and small-to-medium-sized health clinics. From front desk support to full clinic management, we help our clients streamline operations, elevate client care, and grow their practices.
We specialize in working with wellness providers — including Physiotherapists, Chiropractors, Therapists and more — across Canada.

What You’ll Do

As a Clinic Coordinator, you'll be the first point of contact for clients and a key piece of each clinic’s operational flow. You’ll work closely with our internal team and client practitioners to ensure smooth day-to-day functioning of the practice.

Key Responsibilities:

Answer incoming client calls, emails, and live chats via Zoom and Slack with warmth and professionalism
Manage scheduling using Jane app — booking, rescheduling, and confirming appointments accurately
Coordinate practitioner calendars and clinic schedules, ensuring a smooth flow
Respond to inquiries and gather key intake information, triage leads, and support new patient bookings.
Send client updates, appointment reminders, and follow-up communication as needed
Maintain accurate and up-to-date client records in compliance with PIPEDA standards
Generate weekly clinic performance summaries and track consultation conversion rates
Collaborate with practitioners and clinic owners to support ongoing client care and administrative needs

Who You Are

You’re a natural organizer and problem-solver, and you take pride in helping others succeed behind the scenes. You bring professionalism, empathy, and clarity to every interaction — even when juggling a busy inbox.

You’ll thrive in this role if you have:

2+ years of administrative experience in a healthcare, wellness, or clinic setting
Proficiency with Jane App, Google Workspace, Slack, Zoom, Click-Up and Gmail
Strong communication skills — both written and verbal — and a warm, client-centered approach
Excellent time management, with the ability to self-prioritize in a remote environment
Comfort working across multiple clinics and adapting to varying needs
A strong understanding of clinic operations and confidentiality best practices
A passion and understanding for supporting mental health and trauma-informed care environments

Why Join AdminFlow?

At AdminFlow, you’re not just part of a team — you’re part of a mission. We’re a small, supportive, women-led team with a passion for creating ease and excellence for the clients we serve. We’re fully remote, deeply collaborative, and growing fast — and we’d love to grow with you.

How to Apply

Submit your resume and a short cover letter sharing why you'd be a great fit for this team and how many years of Jane experience you have.

We’re committed to building an inclusive team and strongly encourage applications from all backgrounds and identities.

Job Types: Full-time, Permanent

Pay: $20.00-$25.00 per hour

Benefits:

Dental care
Extended health care
Paid time off
Work from home

Experience:

Jane App: 2 years (required)
Administrative: 2 years (preferred)

Work Location: Remote

Quick apply

Refine Your Search

appointment coordinator jobs in columbus

Clinic Coordinator

Medical Spa Coordinator / Patient Care Consultant

Client Care Coordinator - Service

Medical Receptionist

Orthodontic Treatment Coordinator

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