Trafalgar Castle School is a premier independent school for girls in Grades 4 through 12. Located in Whitby, Ontario (close to the GO Station), our "Castle" is home to a warm, diverse, and progressive community. We combine exceptional academics with a mission to challenge minds, nurture hearts, and strengthen voices, preparing young women to make a meaningful difference to their communities in an increasingly complex world.
Due to an existing vacancy, we are looking for fulltime, permanent Advancement & Alumnae Coordinator who is a team player and who will be committed to Trafalgar’s vision. The Coordinator will assist the Advancement and Alumnae Department with administrative processes, support the Advancement Officer to create and build programs, and engage and build relationships with current and prospective families as well as with school alumnae. The salary range for this position is $41,000 - $61,000.
What you’ll be doing:
- Cultivate, build and maintain relationships with internal stakeholders (parents, faculty, staff, students and alumnae);
- Craft, design and distribute surveys to internal and external constituents.
- Oversee alumnae programs designed to foster and engage the alumnae community to maintain and develop lifelong associations with the School;
- Plan, implement and execute alumnae events: socials, university visits and reunions (occasional evenings and weekends);
- Develop and distribute materials to the alumnae community including print, email and social media;
- Collaborate with the Communications department to create messaging and graphics for social media campaigns, newsletters and events;
- Locate and contact lost alumnae and update their information as needed;
- Schedule and conduct campus tours for alumnae;
- Receive and process materials for the school’s archive;
- Design and distribute the monthly alumnae newsletter.
- Assist the Advancement Team in the development of robust prospect portfolios;
- Support with the identification and research of prospective donors;
- Supports the Advancement Officer with database administration and maintenance;
- Responsible for creation of the donor list for the Trafalgar Day program and Donor Impact Report;
- Plan and implement advancement events including donor recognition, volunteer and cultivation receptions and events (occasional evenings and weekends);
- Responsible for the annual update of constituents in the database.
- Liaison with the Parents’ Guild to facilitate their initiatives.
You have:
- Post-secondary education and 2-3 years of relevant experience in customer service or marketing
- Experience in the not-for-profit sector would be considered an asset
- Experience with Standard desktop software (e.g. MS Office), Mac, Google Apps Suite, Blackbaud Raiser’s Edge, Mailchimp, Survey Monkey and Edsby
- A high degree of diplomacy, tact and confidentiality
- A positive attitude, and an excellent communicator
- Ability to adapt to changing circumstances in a fast-paced environment.
- Excellent time management and organizational skills
- Ability to problem-solve and multi-task
Here’s what we offer:
- Working in a Castle! You’ll see when you get here, it’s a beautiful place to be;
- Competitive compensation;
- Free parking;
- high-quality hot lunches, a full salad/sandwich bar, snacks and refreshments provided daily; (taxable benefit);
- RRSP Matching;
- Summer hours;
- Half-day or Full day off Fridays prior to long weekends;
- Discounted tuition for children of staff; and
- A welcoming and vibrant school community.
Please submit your covering letter and resume by July 24, 2026 to [email protected].
Trafalgar Castle is committed to fostering an inclusive, diverse and respectful environment where everyone feels they belong. We welcome and encourage qualified applicants who share our commitment. We are also committed to providing accommodations for persons with disabilities. If you require accommodation at any stage during the recruitment process, please contact Human Resources Manager Christine Anderson at [email protected] so that we may work with you to meet your needs.
As a condition of employment, successful candidates will be required to submit a current original Vulnerable Sector Screening from the police jurisdiction in which they reside prior to commencing employment.
Our salary ranges are determined by role, level, and experience. Any range displayed on our job posting reflects the minimum and typical maximum target for new hire salaries for the position, it does not reflect the maximum salary for the role over time. Within the range, individual pay is determined by job-related skills and experience demonstrated during the interview process.
Thank you for your interest in this opportunity and for taking the time to apply. While we appreciate all applications, only those selected for an interview will be contacted.
- For further information, please visit us online at www.trafalgarcastle.ca.
Job Type: Full-time
Pay: $41,000.00-$61,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
