START DATE
September 1st 2026
PURPOSE OF THE POSITION
The Accounts Receivable Clerk is responsible for providing financial administrative and general office, clerical, administrative support in order to ensure effective, efficient and accurate day to day office operations.
SCOPE
This includes but is not limited to the billing of parent’s accounts, processing and monitoring payments, A/R reconciliations, bank deposits, tax receipts, cash deposits, completing Child Care Expense Receipts and other forms and/or letters for parents, collection of overdue accounts and responding to Administrator, teacher and parent queries. Providing theses services in an effective and efficient manner will ensure that Blaisdale finances are accurate and up to date, student accounts are accurately and timely billed and the office runs smoothly, efficiently and effectively.
COMPETENCIES REQUIRED
An Accounts Receivable Clerk shall have the following competencies:
- The ability to work at a fast pace and under multiple deadlines.
- A demonstrated commitment to upbeat friendly customer service;
- The ability to work effectively in a team environment;
- The ability to demonstrate positive interpersonal skills in dealing with the parents, students, school community, staff and outside agencies;
- The ability to effectively and efficiently perform financial administration duties including records management, preparation of reports and documentation processes within the school office environment in a timely manner;
- The ability to multitask and prioritize;
- The ability to efficiently work with numbers and details.
- The ability to accept increasing responsibility as delegated;
- The ability to effectively adapt to changing situations within the workplace;
- The ability and willingness to utilize and adapt to current and changing technologies as required;
- The ability to work and communicate effectively within the company.
- The ability to provide good customer service to the parents.
- The ability to write literate correspondence/business letters.
- The ability to maintain and promote confidentiality as the norm.
- The ability to take initiative.
QUALIFICATIONS
- Training and/or experience in a computerized office environment utilizing and advance computer system with proficiency in Microsoft Word, Excel, Database Software and the Internet.
- Knowledge and experience with accounts receivable, office administration and procedures, general bookkeeping procedures, general accounting principals and knowledge of regulatory standards and compliance requirements.
JOB COMPONENTS AND RESPONSIBILITIES
Perform the day to day processing of accounts receivable transactions to ensure that school finances are maintained in an effective, up to date and accurate manner. Perform some accounts receivable duties as required. Main activities include but are not limited to:
- MUST BE FLUENT IN ENGLISH
- Input all registrations into Software and ensure all forms are correctly submitted. File and distribute registrations and forms based on internal procedures
- Ability to read and produce invoices from financial reports.
- Record all cheques onto the paper accounts, file checks and ensure all payments are processed efficiently
- Record all payments from each week and then bill and check.
- Administer all financial and administrative tasks
- Bill and maintain all new and existing individual accounts; change account parameters; bill and reverse out and reconcile advanced fees; other duties as required
- Update the main page with the current registered year (during re-registration); ensure that the agendas are up-to-date for September with the new billing parameters and change the group that they are in if they’ve changed classes. Bill the account and ensure accuracy by checking the attendance first. If any account changes throughout the year, make changes to their account to keep the balance current. Send out paper bills if one is needed. Letters for account with balances owing should be sent out monthly
- Write and send or email collection letters to those who are not paid up to date and follow up with phone calls to clarify their account status and to make payment arrangements
- Perform yearend reconciliations
- Answer incoming phone calls and emails from current or prospective customers and outside agencies.
- Provide back-up support for the Secretary as needed
- Provide administrative support in order to ensure effective and efficient office operations:
- Ensure the confidentiality and security of all financial and personal information
- Maintain an effective filing system for all accounts and financial information
- Prepare letters for customers produce reports as needed by manager.
- Perform other duties as assigned
INPUT AND MAINTAIN DATA / RECORD-KEEPING / POSTINGS / FINANCIAL ADMINISTRATION
- Banking – Miscellaneous cash and cheque deposits
- Input cash and balance cash book and cash
- Input cheques for miscellaneous revenue
- Input cheques and EFT.
- Input in NSF notices ; create notices for the parents; file them on the paper accounts
- Manage the weekly and monthly cheque runs
- Mark cheques on account
- NSF cheque management
- Organize and manage tax receipts where requires.
- Prepare bank deposits and perform banking duties
- Respond to accounting queries from Managers and customers
- Code creation data entry
TRACK
- Track collections and fill out paperwork for the collection agency and post payments
- Track cash receipts: all accounted off and correctly filled in
- Track all money that comes in for events; make cheques up for either the foundation the money is going to or keep track of the fundraising for each location and advise the Accounts Payable clerk or designate to give out cheques to each Administrator. Ensure that all the returned receipts total the cheque amount
- Track cash; amount deposited both in cash and cheque for each staff; add on individuals who come in during the year
- confirm event payments from A/P Clerk; track trip totals; appraise employees of how much money they’ve spent and how much they have left to use by the end of the year. Reconcile trip balances and the end of the school year
VERIFY
- Verify that transactions comply with financial policies and procedures
- Verify cash receipts book transactions at the end of the year
- Verify the accuracy of and invoices, organize the, invoices adding the name to the envelope and send them to the address
Job Type: Full-time
Pay: $43,800.00-$56,377.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site childcare
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Pickering, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- accounts receivable: 1 year (required)
Language:
- English fluently (required)
Work Location: In person
