Columbus Board of directors volunteer Jobs – 5 Openings This Week

Administrative Coordinator
Bethesda House —Bowmanville, ON
- $23–$26 an hour
- Weekends as needed
- Microsoft Office
- Databases
- Administrative experience
- Dental care
- Paid time off
Quick apply
Senior Manager, Youth Justice Services
Kennedy House —Ajax, ON
- $78,000 a year
- Temporary
- CPR Certification
- Bachelor's
- First Aid Certification
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Canadian Association of Naturopathic Doctors —Canada
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Senior Manager, Youth Justice Services
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Administrative Coordinator

Bethesda House -
Bowmanville, ON

Quick apply

Job details

Full-time
$23–$26 an hour

Qualifications

Food Handler Certification
Post-secondary education
Filing
Microsoft Office
Databases
Administrative experience
First Aid Certification
Business
Bookkeeping
Communication skills
Time management

Full job description

Position: Administrative Coordinator

Reports to: Executive Director

Hours of Work: Full-Time- Monday-Friday 9am-5pm. This is an in office position located in Bowmanville, Ontario. Occasional evenings and weekends may be required to meet program needs.

Contract Length: 1 year (with possibility of extension)

In partnership with our diverse community, Bethesda House provides inclusive, secure emergency shelter, outreach services, survivor-centered advocacy, prevention, education, and other supports to women and their children, empowering them to overcome the fear and oppression resulting from all forms of gender-based violence and abuse.

Position Summary

Bethesda House is expanding its services to include a new site to offer emergency shelter beds for children and youth who have experienced human trafficking. The Administrative Coordinator will support the planning, launch, and ongoing success of this new initiative.

The Administrative Coordinator will provide essential operational and administrative support to ensure the smooth and efficient functioning of our programs. This role supports staff, leadership, and committees through strong organizational systems, documentation management, and coordination of key administrative processes.

Working in a trauma-informed, feminist, and anti-oppressive environment, the Administrative Coordinator helps maintain compliance, safety, and accountability across the organization.

Key Responsibilities

Office & Administrative Operations

Order and maintain inventory of office, shelter, and program supplies
Coordinate vendor relationships and track supply budgets
Maintain organized digital and physical filing systems
Scan, file, and securely store receipts, invoices, and financial documentation
Assist with credit card and expense reconciliations
Support bookkeeping preparation in collaboration with finance staff or external accountant
Monitor general administrative email and phone inquiries as assigned

Documentation & Records Management

Update and format organizational documents, including intake forms, consent forms, policy manuals, and program templates
Maintain version control of policies and procedures
Ensure documents reflect current legislation, accreditation standards, and best practices
Support preparation of materials for audits, funder reporting, and board meetings

Staff Training & Compliance Tracking

Track and coordinate staff training certifications (e.g., first aid/CPR, food handlers, etc)
Maintain up-to-date training records and renewal schedules
Notify staff and supervisors of upcoming expirations
Coordinate registration and documentation for external training opportunities

Health & Safety Coordination

Provide administrative support and participate in the Health and Safety Committee
Schedule meetings and prepare agendas/minutes
Maintain records of incident reports and follow-up actions
Track workplace inspections and compliance requirements
Assist with emergency preparedness documentation and drills

Committee & Organizational Support

Provide administrative support to internal committees as needed
Prepare meeting materials and take minutes when required
Support logistics for staff meetings, community events, and outreach activities

Qualifications

Post-secondary education in Office Administration, Business Administration, or related field (or equivalent experience)
Minimum 2 years of administrative experience (experience in non-profit or social services preferred)
Strong organizational and time-management skills
High attention to detail and ability to manage confidential information
Proficiency in Microsoft Office and database systems
Experience with bookkeeping support and expense reconciliation is an asset
Understanding of gender-based violence, trauma-informed practice, and confidentiality standards
Ability to work independently and prioritize tasks in a dynamic environment

Core Competencies

Discretion and confidentiality
Cultural humility and anti-oppressive practice
Strong written and verbal communication
Systems thinking and process improvement mindset
Reliability and accountability

Work Environment

This position operates within a gender-based violence shelter and outreach setting. The Administrative Coordinator must be comfortable working in a trauma-informed environment and interacting respectfully with staff, volunteers, and occasionally community partners. Direct client work is not a primary responsibility of this role.

Compensation

Hourly Rate: $25/hour
Benefits may include: health/dental/vision insurance, paid leave, professional development, flexible scheduling, etc.

Commitment to Equity

Bethesda House is committed to building a diverse and inclusive workforce. We strongly encourage applications from Indigenous peoples, Black and racialized communities, 2SLGBTQIA+ individuals, people with disabilities, and those with lived experience related to gender-based violence.

Pay: $23.00-$26.00 per hour

Benefits:

Dental care
Extended health care
Flexible schedule
Paid time off
Vision care

Work Location: In person

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