Whitby Landscaping & Gardening Services Inc. is hiring a full-time Office & Operations Coordinator to support our growing landscaping business. This is a dynamic role that combines office administration, customer service, scheduling, bookkeeping support, and occasional field coordination.
We are looking for a professional, reliable, and highly organized individual who is comfortable working in a fast-paced environment and is not opposed to longer hours during peak season.
Position Overview
This role is central to our daily operations. You will be responsible for coordinating office functions, supporting field crews, and ensuring smooth communication between customers, staff, and management.
Key Responsibilities
- Answer phones, emails, and customer inquiries in a professional manner
- Schedule estimates, site visits, and landscaping projects
- Coordinate crew scheduling and daily job logistics
- Prepare quotes, invoices, and customer follow-ups
- Manage records, job files, and office organization
- Assist with QuickBooks bookkeeping and basic accounting tasks
- Support project coordination and operational planning
- Occasionally attend job sites for measurements, updates, or client meetings
- Work closely with management to improve workflow and efficiency
Qualifications
- Strong organizational and multitasking skills
- Professional communication and customer service skills
- Ability to work in a fast-paced, seasonal business environment
- Experience with QuickBooks (required)
- Comfortable working both independently and as part of a team
- Valid Ontario driver’s license (required)
Compensation
- $22 – $32 per hour (based on experience)
- Full-time position
What We’re Looking For
The ideal candidate is dependable, detail-oriented, and willing to take ownership of their role. During peak landscaping season, longer hours may be required to keep up with demand. This is a great opportunity for someone who wants a long-term position in a growing local business with room to develop and expand responsibilities.
How to Apply
Please submit your resume along with a short cover letter explaining your experience and why you would be a good fit for our team.
Pay: $22.00-$32.00 per hour
Benefits:
- Casual dress
- Commuter benefits
- Flexible schedule
- On-site parking
Work Location: In person
