In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.
The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.
The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.
Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.
The Town of Whitby is a hybrid organization. This means staff are empowered to do their best work from various locations, as appropriate for the position.
We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.
Let’s grow together.
The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials.
By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.
Reporting to the Senior Manager, HR Advisory Services, the Human Resources Coordinator is responsible for providing clerical and administrative support for various Human Resources Services programs including recruitment, WSIB and attendance management, payroll, back up for the grievance process and general day-to-day office administration for the Human Resources division. Using independent judgment, critical thinking, and discretion, this position performs a wide variety of administrative and human resource tasks and customer service to employees.
Duties for this position may include, but are not limited to:
Providing administrative and operational support across various Human Resources functions, including recruitment, onboarding, labour relations, health, safety, wellness, and organizational effectiveness.
Receiving, responding to, and redirecting employee, retiree, candidate, and public inquiries while providing information on HR programs, policies, procedures, and services.
Managing departmental communication channels, including general HR email accounts, telephone lines, and front-counter services.
Coordinating office operations, supplies, records management, technology requests, meetings, training sessions, and departmental events.
Maintaining confidential employee records and processing employee data changes in compliance with legislative, corporate, and record retention requirements.
Processing HR transactions in Workday, including hires, transfers, promotions, leaves, retirements, and terminations.
Supporting recruitment activities by coordinating job postings, candidate communications, interview scheduling, testing administration, hiring documentation, and onboarding activities.
Coordinating seasonal and student recruitment programs, including administering the Canada Summer Jobs Grant Program.
Creating and maintaining reports, metrics, and analytics related to recruitment, turnover, attendance, health and safety, and other HR initiatives.
Providing Workday support and troubleshooting assistance to employees and managers.
Assisting with attendance management, disability management, leave administration, WSIB claims, and health, safety, and wellness programs.
Supporting health and safety initiatives, Joint Health and Safety Committee activities, wellness programs, and related documentation and reporting requirements.
Conducting surveys, compiling data, and preparing reports to support benchmarking, program evaluation, and continuous improvement initiatives.
Processing invoices, departmental expenditures, and financial transactions in accordance with corporate policies and procedures.
Providing administrative and project support to Human Resources team members and contributing to special projects and departmental initiatives as assigned.
Our Human Resources team is looking for an enthusiastic, solutions-oriented team player who takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. You value building positive relationships with employees, managers, candidates, and team members.
A high volume of work does not intimidate you. You are excellent at prioritization and time management, and can work under pressure to meet deadlines. You are a problem solver and extremely detail orientated. You understand the importance of accuracy, confidentiality and discretion when handling sensitive information and supporting HR processes.
You like to have fun – this Human Resources team works hard, but also enjoys each other’s company and we make time to connect. Hearing laughter is not uncommon and the open concept office space allows for frequent, real time team huddles on current challenges and opportunities.
As the successful applicant, you must possess:
Post secondary education (college diploma or university degree) in Human Resources, Business/Public Administration or equivalent
A minimum of two (2) years of relevant H.R. office experience; or, have an equivalent combination of education and relevant experience.
Lean Green belt or working towards certification would be considered an asset;
Sound knowledge of human resources theory, best practices and applicable legislation.
Understanding of HRIS platforms and practices.
Extensive experience using and superior knowledge of Microsoft Office (Outlook, Word, Excel, Power Point), Visio, Publisher, Adobe and HRIS databases (Workday);
Demonstrated experience in data management, reporting, and analytics, including maintaining data integrity, preparing metrics, and supporting evidence-based decision-making.
Strong organizational, time management, and prioritization skills, with the ability to manage multiple competing priorities and meet deadlines in a fast-paced environment.
Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive and confidential information.
Excellent customer service, communication, and active listening skills, with the ability to communicate professionally and effectively with internal and external stakeholders.
A comprehensive benefits and pension program to ensure that your total compensation package addresses both your work and life needs.
A hybrid work environment and flexible work arrangements where employees are empowered to do their best work in the way that works for them. This is designated as a designated as a Frontline Hybrid role. Frontline Hybrid recognizes that up to 40% of job functions associated with the role can be done virtually, from a remote office. Further details on these programs will be discussed through the selection process.
Salary Range/Hourly rate:
$81,566.00 - $92,689.00
Hybrid information:
Frontline Hybrid
Hours:
Monday to Friday, 8:30 a.m. to 4:30 p.m., plus additional hours as required.
Closing Date:
September 14, 2026
Vacancy Statement: Unless specifically stated, all job postings at the Town of Whitby are to fill existing vacancies within our organization.
AI Disclosure: The Town of Whitby confirms that artificial intelligence (AI) will not be used in the screening, assessment, or selection process for this position.
Our commitment to Inclusion, Diversity, Equity, and Antiracism
At the Town of Whitby, we view holistic inclusion as the pathway to achieving healthy relationships, inclusive excellence and fostering a culture where everyone can thrive. We acknowledge our history—the good and the bad, promote social justice and address discrimination and inequities. We strive to create a workplace that encourages you to always bring your authentic self to work.
Equal Employment Opportunity Statement
The Town of Whitby is an Affirmative Action/Equal Opportunity Employer. Applications from women and minority candidates are strongly encouraged. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Accommodation
The Town of Whitby is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.
We thank all applicants and advise that only those selected for further consideration will be contacted.
Personal information provided is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.
