Coquitlam, Bc Administrative supervisor Jobs – 67 Openings This Week

Office & Rental Operations Manager
Confidential —Lower Mainland, BC
- $70,000–$85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- QuickBooks
Quick apply
3d
Dental Office Manager
Confidential —Coquitlam, BC
- $35–$42 an hour
- Full-time
- Supervising experience
- Organizational skills
- EMR systems
- Dental care
Quick apply
10d
Clinic Manager
Confidential —Surrey, BC
- $75,000–$80,000 a year
- Full-time
- Microsoft Office
- Supervising experience
- Organizational skills
- Dental care
Quick apply
8d
Senior Bookkeeper / Office Manager for North Vanouver HVAC company
Nova Heating & Sheet Metal (2013) Ltd. —North Vancouver, BC
- From $34 an hour
- Full-time
- Hybrid work
- Accounting
- Organizational skills
- Typing
- Work from home
Quick apply
Sales Manager – Immigration & Office Administrator
CityLaw Group —Surrey, BC
- $22–$25 an hour
- Full-time
- Sales
- Business development
- In-person
Quick apply
Full Charge Bookkeeper & Office Manager
The Realistic Success Recovery Soceity —Surrey, BC
- $30–$32 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
1d
Clinic Manager
Q Dermatology + Aesthetics Centre —Langley, BC
- $32–$38 an hour
- Full-time
- Medical office experience
- Supervising experience
- In-person
Quick apply
Campus Administrative Manager
Vancouver College of Massage Therapy —Surrey, BC
- From $55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Dental care
- Vision care
Quick apply
1d
Office Administrative Manager for a Physiotherapy Clinic
Neuromotion Physiotherapy & Rehabilitation —Surrey, BC
- $27 an hour
- Full-time
- Sales
- Customer service
- Medical office experience
- Dental care
- Paid sick leave
Quick apply
4d
Office Manager
Kinsight —Port Moody, BC
- $80,000–$85,000 a year
- Temporary
- Microsoft Office
- Administrative experience
- Supervising experience
- Employee assistance program
- Life insurance
Quick apply
11d
Manager, Student Representatives
Justice Institute of British Columbia —New Westminster, BC
- $104,425–$122,850 a year
- Full-time
- Hybrid work
- Customer service
- Bachelor's
- Business
- Dental care
Office Manager
Budget Blinds of New Westminster/Surrey —Port Coquitlam, BC
- $54,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick apply
Transformation Management Office - Senior Manager/Manager, Business Transformation & Operations
Aritzia —Vancouver, BC
- $100,000–$300,000 a year
- Full-time
- Master's degree
- Business
Education Manager
Tsleil-Waututh Nation —North Vancouver, BC
- $78,577–$108,045 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Project Manager + Front Desk Coordinator
Vinyl Labs Corp. —Surrey, BC
- $50,000–$70,000 a year
- Full-time
- Google Suite
- Administrative experience
- Communication skills
- Paid time off
Quick apply
Manager, Mortgage Administration
BC Housing —Burnaby, BC
- $77,864–$91,605 a year
- Full-time
- Finance
- Analysis skills
- Bachelor's
Contract Administration Lead
Stantec —Burnaby, BC
- $111,700–$167,600 a year
- Temporary
- Hybrid work
- Microsoft Word
- Microsoft Excel
- PMP
- Wellness program
- Employee stock purchase plan
Office Manager
Ace Wellness Clinic —Langley, BC
- $47,800–$52,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Team Leader
YMCA BC —New Westminster, BC
- $27.36 an hour
- Full-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
4d
Desktop Asset Management, Data and Reporting Lead
PHSA —Burnaby, BC
- $90,770–$130,481 a year
- Temporary
- Microsoft Powerpoint
- Word processing
- Microsoft Office

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administrative supervisor jobs near coquitlam, bc

Office & Rental Operations Manager

Confidential
Lower Mainland, BC

Quick apply

Job details

Full-time
$70,000–$85,000 a year
3 days ago

Qualifications

Microsoft Excel
Vendor management
Filing
Microsoft Office
QuickBooks
Office management
Leadership
Communication skills
Time management

Full job description

Job Overview

We are seeking a highly organized and proactive Office & Rental Operations Manager to oversee daily office functions and rental operations. This role requires strong leadership skills, excellent communication, and the ability to manage multiple administrative tasks efficiently. The ideal candidate will have experience in office management, vendor relations, and ensuring smooth operations and exceptional service delivery.

This is not a traditional administrative position. We are looking for someone who takes ownership of their work, likes to work alongside the CEO, follows through without constant supervision, proactively communicates issues, and enjoys creating organized systems and efficient processes.

Key Responsibilities

Equipment Rental & Logistics Coordination

Coordinate equipment rental bookings from initial inquiry through equipment return.

Prepare and review rental quotations, contracts, and supporting documentation.

Maintain rental schedules and equipment availability calendars.

Coordinate equipment pickups, deliveries, returns, and logistics with clients and crew.

Ensure rental files are complete and contain all required documentation.

Verify purchase orders, certificates of insurance, and client information prior to equipment release.

Communicate with client offices regarding scheduling, equipment availability, and rental requirements.

Monitor active rentals and proactively resolve scheduling conflicts or operational issues.

Coordinate equipment returns and ensure all rental documentation is completed accurately.

Identify missing, damaged, or outstanding equipment and communicate discrepancies promptly.

Work closely with operations personnel to ensure equipment readiness and availability.

Maintain accurate equipment inventory records and rental status information.

Assist in preparing equipment utilization reports and rental activity summaries.

Office Administration

Maintain organized electronic filing systems and company records.
Coordinate day-to-day office operations and priorities.
Manage administrative workflows and documentation.
Track deadlines and ensure tasks are completed on time.
Maintain management and operational reports, and company records.
Prepare professional correspondence and administrative documentation.

Financial Administration

Generate invoices and maintain accurate billing records.
Monitor accounts receivable and assist with collection follow-up.
Support bookkeeping functions and QuickBooks administration.
Create and issue client invoices and create a follow-up system for payment and reconciliation system on invoices outstanding, paid, and to be issued.
Prepare financial and operational reports for management review.
Identify discrepancies and follow through to resolution.

Equipment & Compliance Administration

Track equipment certifications, inspections, and compliance requirements.
Maintain equipment records and documentation.
Coordinate equipment inventory audits.
Monitor maintenance schedules and identify missing equipment that requires follow-up and/or attention.
Maintain accurate summary list of all equipment and compliance documentation.

Process Improvement & Operational Support

Develop and improve administrative procedures, workflows, and checklists.
Identify opportunities to improve efficiency, organization, and communication.
Recommend practical solutions to recurring operational challenges.
Assist in developing standardized documentation and reporting processes.
Prioritize competing tasks independently and communicate proactively when deadlines or operational issues arise.

What Success Looks Like

The successful candidate will:

Produce reports and documentation that are accurate, complete, and ready for management review.
Maintain organized and reliable administrative systems.
Coordinate equipment rentals efficiently while providing excellent client service.
Consistently meet deadlines and follow through on commitments.
Take ownership of assigned responsibilities with minimal supervision after training.
Demonstrate sound judgment when prioritizing work and communicating with clients and team members.
Identify opportunities to improve efficiency and workflow.
Maintain a high standard of professionalism, organization, and attention to detail.

Required Skills & Qualifications

Minimum three years of experience in office management, operations, project coordination, or a similar role.
Exceptional organizational and time management skills.
Demonstrated ability to produce accurate, high-quality work with strong attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy.
Strong problem-solving skills and the ability to work independently.
Proficiency with Microsoft Office, particularly Excel.
Comfortable learning and working with cloud-based software systems.

Personal Attributes

The ideal candidate is:

Highly organized and dependable.
Self-motivated with a strong sense of ownership, leadership, and accountability.
Comfortable working independently while collaborating effectively with a team.
Solutions-oriented and proactive.
Detail-oriented without losing sight of priorities.
Professional and confident communicating with clients, vendors, and team members.
Takes pride in delivering work that is accurate, complete, and requires minimal revision.

This Role May Not Be the Right Fit If You:

Prefer narrowly defined responsibilities.
Require constant direction or supervision.
Struggle to manage competing priorities.
Avoid following up on outstanding issues.
Prefer repetitive work with little variety.
Are uncomfortable taking ownership of tasks and outcomes.
Do not enjoy working in a fast-paced, hands-on small business environment where flexibility and initiative are essential.

Pay: $70,000.00-$85,000.00 per year

Benefits:

Casual dress
On-site parking

Application question(s):

You have to be willing to complete a 45min office & operations task, if selected for an interview.

Work Location: In person

Quick apply

Refine Your Search

administrative supervisor jobs in coquitlam, bc

Office & Rental Operations Manager

Dental Office Manager

Clinic Manager

Senior Bookkeeper / Office Manager for North Vanouver HVAC company

Sales Manager – Immigration & Office Administrator

Full Charge Bookkeeper & Office Manager

Clinic Manager

Campus Administrative Manager

Office Administrative Manager for a Physiotherapy Clinic

Office Manager

Manager, Student Representatives

Office Manager

Transformation Management Office - Senior Manager/Manager, Business Transformation & Operations

Education Manager

Project Manager + Front Desk Coordinator

Manager, Mortgage Administration

Contract Administration Lead

Office Manager

Team Leader

Desktop Asset Management, Data and Reporting Lead

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