coquitlam bc event assistant Jobs – 16 Openings This Week

Executive Assistant
Beedie —Burnaby, BC
- $72,000–$88,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Special Events Assistant
City of Burnaby —Burnaby, BC
- $31.58 an hour
- 8 hour shift
- Writing skills
- High school diploma or GED
- Project management
2d
Recreation Assistant
Vancouver Coastal Health —Vancouver, BC
- $32.84 an hour
- Temporary
- Wellness program
- Dental care
Recreation Aide
Dufferin Care Centre —Coquitlam, BC
- $29.83 an hour
- Microsoft Outlook
- English
- High school diploma or GED
Quick apply
Admin Assistant, BCEHS, Planned Events
PHSA —Burnaby, BC
- $32.39 an hour
- Full-time
- High school diploma or GED
- Recruiting
- Typing
Recreation Aide AgeCare Royal City
AgeCare Royal City —New Westminster, BC
- $31.64 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Activities Assistant - Canada Summer Job
Baptist Housing Seniors Living —Vancouver, BC
- $18.25–$19.25 an hour
- Temporary
- First Aid Certification
- Computer skills
- Leadership
Quick apply
8d
Executive Assistant to the Vice President
ETRO Construction Ltd. —Vancouver, BC
- $85,000–$100,000 a year
- Full-time
- Administrative experience
- Project management
- Business
2d
Administrative Assistant, On-Call
Trinity Western University —Langley, BC
- $23 an hour
- On call
- Bachelor's
Quick apply
Recreation Assistant, Residential Care - Chenchenstway - Burnaby
Fraser Health —Burnaby, BC
- $31.64 an hour
- CPR Certification
- High school diploma or GED
- First Aid Certification
Recreation Aide - AgeCare Lakeview
AgeCare Lakeview —Vancouver, BC
- $31.64 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Office Coordinator
RXO, Inc. —Burnaby, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Disability insurance
Farmers Market Assistant and Driver
Fraser North Farmers Market Society —Maple Ridge, BC
- $19.50 an hour
- Seasonal
- Customer service
- English
- First Aid Certification
Quick apply
Administrative Assistant
Lulu Island Winery —Richmond, BC
- $21–$25 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
14d
Recreation Aide - Casual -AgeCare Holyrood
AgeCare Holyrood —Maple Ridge, BC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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Executive Assistant

Beedie -
Burnaby, BC

Apply Now

Job details

Full-time
$72,000–$88,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Microsoft Office
Administrative experience
Schedule management
Presentation skills
Organizational skills
SharePoint
Computer skills
Office management
Communication skills
Time management

Full job description

At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Position Overview

As an Executive Assistant, you’ll provide high‑level, proactive administrative support to four senior executives within the Industrial Development and Construction group. This role is central to the effectiveness of the leadership team, requiring the ability to manage complex schedules, coordinate competing priorities, and anticipate needs across multiple leaders in a fast‑paced and dynamic environment.

This trusted partner to the executives will be highly organized, detail-oriented, and comfortable navigating changing priorities, with a strong sense of professionalism and problem‑solving mindset. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and a readiness to handle the needs of the executives and the teams they oversee.

This is an ideal opportunity for an experienced Executive Assistant who thrives in a high‑energy setting, enjoys supporting multiple senior leaders, and takes pride in enabling executive efficiency and business momentum. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities

Executive Assistance

Manage the day-to-day schedule of the Executive Vice President, Industrial Development and Construction, ensuring seamless coordination of meetings, appointments, deadlines, and priorities.
Serve as a trusted partner to the Executive Vice President by proactively planning, tracking, and managing business and personal commitments, relationships, and engagement strategies
Monitor, track, and maintain all critical business and personal dates, deadlines, and milestones to ensure timely action and follow‑through
Prepare the Executive Vice President for internal and external engagements —including leadership meetings, client interactions, partner/vendor discussions, events, and presentations – through briefing materials, background research, and logistics coordination
Provide comprehensive administrative support to additional executive leaders across the organization, ensuring responsive, high‑quality service delivery
Manage executive expenses, ensuring accuracy, policy compliance, and timely submission
Lead and support ad‑hoc initiatives and special projects as assigned, often involving cross‑functional collaboration and high levels of discretion

Office & Event Administration

Manage the Industrial business unit’s event calendar, ensuring accurate tracking, scheduling, and alignment with business priorities
Plan and coordinate holiday gift baskets and seasonal initiatives on behalf of the Industrial team
Act as the primary organizer for the annual broker event, including vendor management, logistics, communications, and onsite coordination
Track, manage, and coordinate Industrial sponsorships, ensuring visibility, compliance, and alignment with business goals
Conduct business‑related errands and support office operations through hands‑on administrative assistance
Support miscellaneous and ad‑hoc office projects as assigned, demonstrating flexibility, initiative, and problem‑solving skills

Travel Administration

Coordinate, track, and maintain all travel bookings for members of the Industrial executive team, ensuring alignment with meeting schedules, business priorities, and personal preferences
Prepare detailed travel itineraries, including flights, accommodations, ground transportation, meeting locations, and contingency plans.
Monitor and update travel logistics in Outlook, including real‑time adjustments, confirmations, and relevant documentation
Ensure all travel bookings comply with company policies, approval workflows, and budget guidelines.
Troubleshoot travel‑related issues proactively, including delays, cancellations, rebooking’s, and last‑minute travel needs
Support the reconciliation of travel expenses by ensuring accurate, timely submission of receipts and expense reports.
Collaborate with internal teams to ensure travel logistics are fully aligned with event planning, meeting coordination, and executive agendas

Desired Skills and Experience

A minimum of 3 years’ experience in an office management or administrative role
Post-secondary education (preferred)
Strong interpersonal skills and the ability to contribute effectively within a team environment
Ability to work efficiently and without constant supervision
Ability to multi-task and meet multiple objectives in short time periods
Ability to identify, assess and solve problems/issues independently and proactively
Strong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePoint.
Exceptional time management and organizational skills
Attention to detail
Excellent communication skills (oral and written)
Strong sense of integrity, professionalism and loyalty
Proactive, positive, and outgoing
Flexible and comfortable with ambiguity
Confidentiality and discretion on sensitive information
Experience working in a very fast-paced environment

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

Refine Your Search

event assistant jobs in coquitlam bc

Executive Assistant

Special Events Assistant

Recreation Assistant

Recreation Aide

Admin Assistant, BCEHS, Planned Events

Recreation Aide AgeCare Royal City

Activities Assistant - Canada Summer Job

Executive Assistant to the Vice President

Administrative Assistant, On-Call

Recreation Assistant, Residential Care - Chenchenstway - Burnaby

Recreation Aide - AgeCare Lakeview

Office Coordinator

Farmers Market Assistant and Driver

Administrative Assistant

Recreation Aide - Casual -AgeCare Holyrood