Dartmouth, Ns Document specialist Jobs – 80 Openings This Week

Client Services Administrator
Christianson Financial Limited —Halifax, NS
- $21–$25 an hour
- Full-time
- CRM software
- English
- Microsoft Office
- Disability insurance
- Paid time off
Quick apply
Document Controller
Convergint Technologies Ltd —Dartmouth, NS
- Microsoft Word
- AutoCAD
- Microsoft Excel
- Designated paid holidays
- Dental care
Quick apply
Executive Assistant
Graybar —Halifax, NS
- No weekends
- Microsoft Office
- Computer skills
- Business
- Profit sharing
- Disability insurance
Route Engineering Specialist for Submarine Fibre Optic Cable Projects
IT International Telecom Canada Inc. —Halifax, NS
- Full-time
- Dedicated
- CAD
- System design
Quick apply
6d
Deficiency Quotation Specialist
Troy Life & Fire Safety Ltd. —Dartmouth, NS
- Full-time
- Sales
- Engineering
- Organizational skills
- Wellness program
- Disability insurance
Quick apply
Licensed Diesel Truck Technician/Mechanic I - $5K Sign On Bonus
Penske Truck Leasing and Logistics —Dartmouth, NS
- $40–$42 an hour
- Maintenance
- Travel
- Computer skills
- Designated paid holidays
- Dental care
Junior Documentation Specialist
BMT —Dartmouth, NS
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
Project Support Specialist
BMT —Dartmouth, NS
- $55,000–$105,000 a year
- Full-time
- Hybrid work
- SharePoint
- Dental care
- Employee assistance program
Quick apply
14d
Quality Control Support Specialist
Right Traffic —Dartmouth, NS
- $45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
systems specialist - computer systems
Fastening House Atlantic —Dartmouth, NS
- $45 an hour
- Part-time
- English
- Bachelor's
- Business
Junior Professional –Impact Assessment
GHD —Dartmouth, NS
- Master's degree
- Project management
- Bachelor's
14d
Administrative Associate - Halifax
Scotiabank —Halifax, NS
- Microsoft Office
- Organizational skills
- Financial services
12d
Supplier Quality Specialist
GeoSpectrum Technologies, Inc —Dartmouth, NS
- Full-time
- Engineering
- Project management
- In-person
- Paid time off
Quick apply
3h
Aquatic Biologist
Stantec —Dartmouth, NS
- $69,200–$100,400 a year
- Temporary
- Microsoft Excel
- Data analysis skills
- Microsoft Office
- Wellness program
- Employee stock purchase plan
Regional Administrative Specialist - Halifax
Scotiabank —Halifax, NS
- Microsoft Office
- Organizational skills
- Financial services
Environmental Regulatory Specialist
Stantec —Dartmouth, NS
- Temporary
- Writing skills
- Engineering
- Master's degree
- Wellness program
- Employee stock purchase plan
Laboratory Quality Assurance Specialist - Dartmouth
AGAT Laboratories —Dartmouth, NS
- Full-time
- Bilingual
- Microsoft Excel
- Laboratory experience
- Disability insurance
- Dental care
Quick apply
13d
Accounting Specialist
Avondale Construction Limited —Halifax, NS
- $50,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
14d
DevX Software Engineer
ResMed —Halifax, NS
- Full-time
- Bachelor's
- No university degree
Compliance Specialist
JASCO Applied Sciences —Dartmouth, NS
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Writing skills
- Disability insurance
- Dental care
Quick apply

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document specialist jobs near dartmouth, ns

Client Services Administrator

Christianson Financial Limited
Halifax, NS

Quick apply

Job details

Full-time
$21–$25 an hour

Qualifications

CRM software
Investment
English
Microsoft Office
Administrative experience
High school diploma or GED
Organizational skills
Computer skills
Financial services
Communication skills

Full job description

Christianson Financial is growing — and we’re building the team to match. We’re looking for a Client Services Administrator who brings strong organizational instincts, a detail-oriented mindset, and a genuine interest in doing good work in a firm that takes both its clients and its people seriously. This is not a role for someone looking to maintain the status quo. We want someone who takes ownership, keeps things running smoothly, and is ready to grow with us.

Who We Are

Christianson Financial is a Halifax-based wealth management firm dedicated to being the destination for our clients and their families across all their financial needs. We work with intention — building trusted, long-term relationships, delivering personalized planning and investment solutions, and holding ourselves to a high standard in everything we do. Our team is small, capable, and committed. We take care of our clients the way we’d take care of family, and we bring that same care to how we work with one another.

About This Role

The Client Services Administrator provides the operational and logistical foundation for the team. You will be the first point of entry for many of our day-to-day tasks — keeping appointments organized, documents prepared, files maintained, and clients well looked after when they walk through our door. You will also serve as backup across the Client Experience and Investment Operations roles, which means you’ll develop a broad understanding of how the business runs over time.

Client-facing responsibility in this role starts modestly and grows deliberately. We’re looking for someone who will build familiarity and confidence with our clients and our practice — and who will, over time, take on increasing ownership of client touchpoints and insurance servicing.

This is a full-time, 37.5-hour-per-week position, Monday to Friday from 9:00 AM to 5:00 PM, based entirely on-site at our Halifax office.

Responsibilities

Calendar and appointment management — scheduling and coordinating client and team meetings
Client greeting — welcoming clients as they arrive for appointments or drop by the office
Inbound call and email support — backing up the Client Experience Specialist on client inquiries when needed
Document preparation — KYC packages, client meeting files, agendas, and financial summaries
File processing and document management — executing tasks as directed, maintaining accuracy and confidentiality
Ongoing client relationship touchpoints — annual review coordination, meeting follow-up, and service continuity
CRM data entry and file maintenance
Meeting logistics — booking, preparing materials, confirming, and following up on paperwork
Technology and project support — assisting with the implementation and ongoing management of office technology platforms, and contributing to team projects and initiatives as directed
General backup coverage across Client Experience and Investment Operations roles during absences
Insurance servicing support — assisting the Client Experience Specialist as familiarity develops, with increasing ownership over time
Contribution to team projects and initiatives as directed — scope to expand over time

Qualifications

Minimum 1 year experience in client service, operations, or administrative roles
Previous experience in financial services, banking, insurance, or financial planning is a significant asset
Exceptional organizational skills and a proven ability to manage competing priorities
Strong attention to detail and a commitment to accuracy
Advanced computer proficiency — MS Office, CRM software, and database navigation
Professional written and verbal communication skills
Discretion and sound judgment in handling confidential client information
Genuine interest in financial services and in contributing to a client-first team

Additional Requirements

Must like dogs!

What We Offer

Competitive salary of $42,000–$50,000 (final salary based on qualifications)
Opportunity to grow into senior client service or operations roles
Comprehensive benefits package including Life, AD&D, Long-Term Disability, and Extended Health Care
Paid time off
Free on-site parking
Free coffee and tea in our office kitchen
Supportive, inclusive, and engaged team culture
Ongoing professional development and career growth

How to Apply

Please send your resume and cover letter to [email protected] with the subject line: ‘Your Next Client Services Administrator’.

Please note: ONLY CANDIDATES WHO APPLY AS NOTED ABOVE WILL BE REVIEWED.

Job Type: Full-time

Pay: $21.00-$25.00 per hour

Benefits:

Paid time off

Flexible language requirement:

French not required

Education:

Secondary School (required)

Experience:

Administrative: 1 year (required)

Language:

English (required)

Location:

Halifax, NS B3M 2K5 (required)

Work Location: In person

Quick apply

Refine Your Search

document specialist jobs in dartmouth, ns

Client Services Administrator

Document Controller

Executive Assistant

Route Engineering Specialist for Submarine Fibre Optic Cable Projects

Deficiency Quotation Specialist

Licensed Diesel Truck Technician/Mechanic I - $5K Sign On Bonus

Junior Documentation Specialist

Project Support Specialist

Quality Control Support Specialist

systems specialist - computer systems

Junior Professional –Impact Assessment

Administrative Associate - Halifax

Supplier Quality Specialist

Aquatic Biologist

Regional Administrative Specialist - Halifax

Environmental Regulatory Specialist

Laboratory Quality Assurance Specialist - Dartmouth

Accounting Specialist

DevX Software Engineer

Compliance Specialist

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