Dartmouth, Ns Personal lines executive Jobs – 20 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
3d
028 EN - Platform Owner, Automation Platforms
Export Development Canada | Exportation et développement Canada —Halifax, NS
- $96,557–$128,743 a year
- Full-time
- Hybrid work
- Bilingual
- Azure
- Computer Science
- Relocation assistance
Quick apply
7d
Consulting Actuary - Retirement
Gallagher —Halifax, NS
- Bilingual
- English
- Project management
- Employee stock purchase plan
- Dental care
Workplace Experience Coordinator
Paramount Management —Halifax, NS
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Foodservice Account Manager – Atlantic Canada
Freeman Signature —Halifax, NS
- Full-time
- Remote
- Customer service
- Presentation skills
- Bachelor's
- Dental care
- Work from home
Quick apply
Client Executive
Bell —Halifax, NS
- Full-time
- Hybrid work
- Sales
- Business development
- Dental care
9d
Manager, Operational Risk, GWAM
Manulife —Halifax, NS
- $79,700–$129,700 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
8d
Business Growth Manager
Lockheed Martin Corporation —Halifax, NS
- $136,000–$178,500 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Excel
- English
- Dental care
- Vision care
9d
Senior Director, Valuation and Advisory Services
Colliers International —Dartmouth, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Manager Climate Finance
Halifax Climate Investment, Innovation and Impact Fund —Dartmouth, NS
- Full-time
- Hybrid work
- Finance
- Master's degree
- Analysis skills
Quick apply
Aircraft Maintenance Engineers-Missionized Aircraft Flight Line
PAL Aerospace —Halifax, NS
- Communication skills
- Employee stock purchase plan
- Dental care
Quick apply
Senior Project Engineer / Technical Lead - Energy
Stantec —Dartmouth, NS
- Temporary
- PMP
- Engineering
- Microsoft Office
- Wellness program
- Employee stock purchase plan
Line Cook
Moxies —Halifax, NS
- $17–$18 an hour
- Part-time
- No experience needed
- High school diploma or GED
- In-person
- Flexible schedule
Quick apply
Line Cook
Four Points by Sheraton Halifax —Halifax, NS
- $19.57 an hour
- Full-time
- English
- Hotel
- Communication skills
Quick apply
10d
Complex Loss Manager + Technical Specialist (BC, ON, or AB)
Square One Insurance Services —Canada
- $110,000–$125,000 a year
- Full-time
- Remote
- AI
- Leadership
- Communication skills
- Profit sharing
- Disability insurance
Quick apply

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Office Manager
Port to Port Immigration Services Inc —Halifax, NS
A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and…
$65,000–$80,000 a year
Quick apply
3d
CSEC Prevention & Education Coordinator
YWCA Halifax —Halifax, NS
Ensures that program activities operate within the polices and procedures of the YWCA, and ensures the development and implementation of appropriate operational…
From $50,000 a year
Quick apply
10d

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personal lines executive jobs near dartmouth, ns

Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
3 days ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

personal lines executive jobs in dartmouth, ns

Office Manager

028 EN - Platform Owner, Automation Platforms

Consulting Actuary - Retirement

Workplace Experience Coordinator

Foodservice Account Manager – Atlantic Canada

Client Executive

Manager, Operational Risk, GWAM

Business Growth Manager

Senior Director, Valuation and Advisory Services

Manager Climate Finance

Aircraft Maintenance Engineers-Missionized Aircraft Flight Line

Senior Project Engineer / Technical Lead - Energy

Line Cook

Line Cook

Complex Loss Manager + Technical Specialist (BC, ON, or AB)

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