Edmonton, Ab Administrative assistant/ document control Jobs – 34 Openings This Week

Administrative Assistant - Remote Camp Operations Nunavut
Kitikmeot Camp Solutions —Edmonton, AB
- From $23.50 an hour
- Overtime
- Heavy lifting
- Microsoft Office
- First Aid Certification
- Dental care
Quick apply
Administrative Assistant- Online Department
Paris Jewellers —Edmonton, AB
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
6d
Medical Office Assistant
Edmonton Dermatology —Edmonton, AB
- From $18 an hour
- Temporary
- Medical office experience
- No university degree
- In-person
Quick apply
Administrative Assistant
Networkpedia —Edmonton, AB
- $20–$35 an hour
- Contract
- Microsoft Word
- Google Suite
- Microsoft Excel
Quick apply
23h
Administrative Assistant
The Inspections Group Inc. —Edmonton, AB
- $43,680–$49,920 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Customer service
- Disability insurance
- Dental care
Quick apply
6d
Principal - School Program
Elves Special Needs Society —Edmonton, AB
- $85,000–$96,000 a year
- Temporary
- CPR Certification
- Master's degree
- Education
- Disability insurance
- Dental care
Quick apply
Project Services Adminstrator
DCM Group Inc. —Sherwood Park, AB
- Full-time
- Microsoft Office
- Analysis skills
- Travel
Site Administrative Assistant
PCL Constructors Inc. —Edmonton, AB
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Administrative Assistant - ENGINEERING SUPPORT
TWS Engineering —Edmonton, AB
- $60,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Administrative Assistant (Contract and Grant Coordinator)
Tri-global Solutions Group Inc. —Edmonton, AB
- Up to $47 an hour
- Contract
- Childcare
- Microsoft Excel
- Microsoft Outlook
4d
Administrative Assistant
Employee Benefit Funds Administration Ltd. —Edmonton, AB
- From $24.24 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
4d
Administrative Assistant
BEUMER Group —Edmonton, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Field Site Administrator
Skyway Canada Ltd. —Edmonton, AB
- $31.00–$33.50 an hour
- 8 hour shift
- Microsoft Excel
- Word processing
- Writing skills
Quick apply
11d
Medical Office Assistant
Vibe Medical Specialist —Edmonton, AB
- $17–$20 an hour
- Weekends as needed
- Medical office experience
- Bachelor's
- Organizational skills
- Dental care
- Paid time off
Quick apply
Program Coordinator
University of Alberta —Edmonton, AB
- Full-time
- Hybrid work
- Google Suite
- Microsoft Excel
- Bachelor's
Quick apply
5d
Project Coordinator
Turner & Townsend —Edmonton, AB
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
Administrative Assistant
Corrpro Canada Inc —Edmonton, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
1d
Senior Admin Assistant
Vantix Systems Inc —Edmonton, AB
- Contract
- Remote
- Microsoft Excel
- Microsoft Outlook
- Customer service
4d
Research Associate
University of Alberta —Edmonton, AB
- $33,848–$38,081 a year
- Part-time
- Hybrid work
- Microsoft Word
- Nursing
- Microsoft Excel
Quick apply
12d
Research Assistant
University of Alberta —Edmonton, AB
- Full-time
- Research
- Bachelor's
- Organizational skills
Quick apply
7d

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Administrative Assistant - Remote Camp Operations Nunavut

Kitikmeot Camp Solutions -
Edmonton, AB

Quick apply

Job details

Contract
From $23.50 an hour

Qualifications

Heavy lifting
Microsoft Office
First Aid Certification
Hospitality Management
College diploma
Business
Food safety
Communication skills
Driving Licence

Full job description

Company Description

WHO ARE WE?

Dexterra Group is a fast-growing, financially strong, publicly listed company (TSX:DXT). We have a far-reaching presence across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer fulfilling opportunities in a culture that promotes stability, diversity and inclusion, camaraderie, employee recognition, work-life balance, and doing what you love. For over 75 years, the companies that began independently, and now form Dexterra Group, have been dedicated to serving North American clients to create and manage built environments that play a vital role in our economy and our local communities. And, that’s something we’re truly proud of. Work That Matters, People Who Care.

Job Description

WHAT'S THE JOB?

The Administrative Assistant is the on-site hub for documentation, scheduling, commissary operations, and communications, ensuring that camp operations run smoothly. This role supports the Lodge Manager, Operations Manager, Chef, and Housekeeping by coordinating crew rotations, maintaining rooming lists, compiling reports, processing purchasing and invoices, and ensuring HSEQ documentation is complete and current. The position requires strong attention to detail, professional client service, retail/commissary acumen, and the ability to work independently in a remote, fast-paced environment.

This position requires fly-in/fly-out travel from Edmonton, Alberta or Yellowknife, Northwest Territories, to the project site in Nunavut, with potential for weather-related delays or logistical challenges. This is a safety-sensitive position requiring a fit-test and drug and alcohol testing as a condition of employment.

Key Responsibilities:

Coordinate daily/rotation schedules, rooming lists, and check-in/out processes, update rosters and distribution lists in real time.
Prepare and reconcile flight manifests; liaise with travel/workforce for crew changes; communicate delays and impacts to site leaders.
Own front-office administration: reception, radio/keys issuance logs, visitor sign-in, mail/courier, and site communications.
Maintain document control for SOPs, SDS binders, HACCP logs, water-testing records, inspections, and corrective actions; ensure version control.
Assist with payroll/timekeeping: collect and verify timesheets, allowances (LOA/Travel), and overtime approvals; submit within deadlines.
Draft meeting agendas, capture minutes and actions; follow up to closure with accountable owners.
Support HSEQ program administration, including incident/near-miss reporting, JHAs, drills logistics, and records retention.
Coordinate onboarding/orientation for new arrivals; prepare welcome packages and ensure required forms and access are in place.
Uphold confidentiality and privacy standards when handling personnel information and client data; comply with company and client policies.
Run and manage the camp commissary/canteen: set hours, merchandise displays, accurate pricing, and excellent customer service.
Operate POS and handle cash/card transactions; perform daily cash-out and reconciliation; prepare deposit logs and petty-cash summaries.
Manage vending machines: restock to par, clear jams, conduct basic troubleshooting, log meter reads, reconcile cash, and coordinate vendor service calls.
Ensure commissary compliance with client/site policies (e.g., prohibited items) and food-safety requirements for packaged goods (HACCP, temperature control).

Physical Demands:

Extended periods of standing, walking, and on-site presence in remote locations.
Ability to lift, carry, and move items up to 40–50 lbs.
Work in varying environmental conditions, including extreme weather.
Travel to multiple sites, including fly-in/fly-out locations.

Working Conditions:

Project-based role with primary work in Nunavut, flexibility for remote work when not on-site.
Ability to work long shifts and rotational schedules (e.g., 3 weeks on / 3 weeks off or similar).
Endurance to function effectively in remote northern climates, including extreme cold, wind, or lack of daylight during specific periods.
Resilience under isolation conditions—long periods away from home with limited external contact.
Fly-in/fly-out arrangement; shared accommodations and meals provided while on-site.
Extended periods away from home with possible weather-related travel delays.
Must comply with all company and client health, safety, and operational standards.

Qualifications

WHO ARE WE LOOKING FOR?

Required Qualifications:

College diploma in hospitality/operations/business administration (or equivalent experience).
Proficient in Microsoft Office
Remote Camp experience
WHMIS and Food Safety (asset); First Aid (asset).
Valid driver’s license and ability to travel as required.
3 - 5+ years in coordination/administration within hospitality/remote camps; rooms/front-desk or scheduling experience preferred.
Exceptional attention to detail; clear written and verbal communication; customer‑service mindset.
Ability to manage competing priorities calmly in a fast-paced, remote environment.
Ability to pass the Drug and Alcohol and Fitness Test is required

Other Skills and Competencies:

Strong client service focus with excellent interpersonal and communication skills.
Proficient in Microsoft Office Suite and operational management tools.
Strong understanding of Health & Safety compliance.
Ability to work independently with minimal direct supervision during remote shifts.
Cultural sensitivity and adaptability in diverse team environments, including collaboration with Indigenous and Inuit staff

Additional Information

WHAT’S IN IT FOR YOU?

Competitive compensation package
You will receive competitive medical and dental benefits upon day of hire PLUS $500 annual Wellness Benefit AND $500 annual Health Spending Account
Employee Referral Program – earn up to $1000 for each referral hired!
Advancement opportunities

Administrators work on a rotational schedule of 3 weeks on/3 weeks off. Site locations are in remote settings, requiring either air travel to site, or via ground on our shuttle. You may be required to work nights, weekdays, weekends, and general holidays. Wages are paid on an hourly basis with a starting rate of $23.50 per hour.

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.

#IND2

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Refine Your Search

administrative assistant/ document control jobs in edmonton, ab

Administrative Assistant - Remote Camp Operations Nunavut

Administrative Assistant- Online Department

Medical Office Assistant

Administrative Assistant

Administrative Assistant

Principal - School Program

Project Services Adminstrator

Site Administrative Assistant

Administrative Assistant - ENGINEERING SUPPORT

Senior Administrative Assistant (Contract and Grant Coordinator)

Administrative Assistant

Administrative Assistant

Field Site Administrator

Medical Office Assistant

Program Coordinator

Project Coordinator

Administrative Assistant

Senior Admin Assistant

Research Associate

Research Assistant

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