Edmonton, Ab Administrative support (part time, shared pih/synapse) Jobs – 714 Openings This Week

Payroll & HR Administrator
5Blue Process Equipment Inc. —Nisku, AB
- $80,000–$85,000 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Designated paid holidays
Quick apply
Medical Office Assistant/Unit Clerk
Alberta Cardiology and Medical Consultants —Edmonton, AB
- $17–$20 an hour
- Part-time
- Medical office experience
- BLS Certification
- English
- Disability insurance
- Dental care
Quick apply
23h
Administrative Support (part-time, shared PIH/Synapse)
Park Integrative Health —Sherwood Park, AB
- $19 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Communication skills
- Wellness program
- Flexible schedule
Administrative / Executive Assistant (Part-Time)
Integral Engineering —Edmonton, AB
- $25–$35 an hour
- Part-time
- Hybrid work
- No experience needed
- Microsoft Office
- Administrative experience
Quick apply
Administrative Support
GEF Seniors Housing —Edmonton, AB
- $21.94–$26.57 an hour
- Full-time
- Microsoft Excel
- Customer service
- English
- Disability insurance
- Dental care
Quick apply
13d
Administrative Assistant/Data Entry Clerk
Teamsters Canada Rail Conference —Edmonton, AB
- $26–$30 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
Quick apply
12d
Administrative Support (part-time, evenings + weekends)
Park Integrative Health —Sherwood Park, AB
- $19 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Communication skills
- Wellness program
- Flexible schedule
Admin/RDA
Southwest Smiles Dental Clinic —Edmonton, AB
- $28–$35 an hour
- Full-time
- In-person
- Dental care
Quick apply
Student Admissions Advisor
Robertson College —Edmonton, AB
- $45,000–$90,000 a year
- Full-time
- Hybrid work
- Sales
- Customer service
- English
- Disability insurance
- Dental care
Quick apply
Administrative Assistant - Remote Camp Operations Nunavut
Kitikmeot Camp Solutions —Edmonton, AB
- From $23.50 an hour
- Overtime
- Heavy lifting
- Microsoft Office
- First Aid Certification
- Dental care
Quick apply
Document Scanner
First Canadian Insurance Corporation —Sherwood Park, AB
- Bilingual
- Microsoft Word
- Microsoft Excel
- Tuition reimbursement
- Employee assistance program
Quick apply
8d
Administrative Assistant
Scandinavian Building Services —Edmonton, AB
- Contract
- Microsoft Excel
- Accounting
- Dental care
- Tuition reimbursement
Quick apply
Finance Administrator
Acumen Health —Edmonton, AB
- $22–$25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
2d
Human Resources Administrator
Canadian Armed Forces —Edmonton, AB
- $4,337–$6,413 a month
- Part-time
- No experience needed
- English
- Bachelor's
- Dental care
- Paid time off
Office Manager | Jasper Avenue
Cactus Club Cafe Jasper Ave —Edmonton, AB
- $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Receptionist/Clerk
LANDMARK MAZDA —Edmonton, AB
- $20–$22 an hour
- Full-time
- Customer service
- English
- Administrative experience
- Dental care
- Paid time off
Quick apply
Administrative Assistant - Remote Camp Operations Nunavut
Dexterra —Edmonton, AB
- From $23.50 an hour
- Overtime
- Heavy lifting
- Microsoft Office
- First Aid Certification
- Dental care
8d
Sales Assistant (Admin)
Source Office Furniture & Systems Ltd. —Edmonton, AB
- $21 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
2d
Administrative Support V
Alberta Health Services —Edmonton, AB
- $31.09–$37.81 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
3h
Administrative Support IV
Primary Care Alberta —Edmonton, AB
- $28.49–$34.62 an hour
- Temporary
- Microsoft Office
- Administrative experience
- High school diploma or GED
8d

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Payroll & HR Administrator

5Blue Process Equipment Inc.
Nisku, AB

Quick apply

Job details

Full-time
$80,000–$85,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounts payable
Financial auditing
Oil & gas
Post-secondary education
Filing
Microsoft Office
Records management
Microsoft Dynamics GP
Payroll
PCP Certification
Human Resources
Business
Accounting

Full job description

Job Description – Payroll and HR Admin

Department:

Finance & Accounting / Human Resources

Reports To:

CFO

Location:

Edmonton, Alberta (Office-Based)

Employment:

Full-Time, Permanent

AP Support:

Approximately 20% of role time dedicated to Accounts Payable support

Role Purpose

The Payroll and HR Admin is a dynamic, multi-function role at the heart of 5Blue Process Equipment Inc.’s Finance & Accounting and Human Resources operations. Reporting to the CFO, this position owns the full payroll cycle, serves as the primary employee contact for payroll, policy, and employment standards matters, and manages the HR administrative functions that keep 5Blue’s workforce operations running accurately and compliantly.

In addition to payroll and HR responsibilities, this role dedicates approximately 20% of its time to supporting the Accounts Payable function – providing transactional AP processing support that helps ensure vendors are paid accurately and on time. This AP support role is clearly defined as a secondary, supporting function; ownership of the AP function remains with the Controller and the broader Finance team. The successful candidate is a detail-oriented, organized professional who thrives managing competing priorities with discretion, accuracy, and a people-first mindset.

Key Accountabilities

Time Allocation Overview

Payroll & HR Administration: approximately 80% of role time.
Accounts Payable Support: approximately 20% of role time.

The breakdown above reflects typical steady-state allocation. During peak payroll periods (bi-weekly payroll runs, year-end, benefit renewals) or high AP volume periods, priorities will be managed in coordination with the CFO and Controller.

Full-Cycle Payroll Processing (~50% of Role)

Process full-cycle payroll for all salaried, hourly, and subcontractor employees on a bi-weekly basis, ensuring accurate and on-time payment in compliance with the Alberta Employment Standards Code and CRA requirements.
Calculate and apply all payroll inputs including regular hours, overtime, shift premiums, vacation pay, statutory holiday pay, and applicable deductions (CPP, EI, income tax, benefits).
Reconcile payroll remittances and T4s processed through the third-party payroll service provider (ADP or equivalent), ensuring accuracy prior to CRA submission.
Prepare Records of Employment (ROEs) for terminated or leave-of-absence employees in a timely manner.
Maintain and audit payroll records on an ongoing basis, ensuring data integrity, completeness, and confidentiality.
Perform monthly balance sheet reconciliations for all payroll-related accounts, investigating and resolving discrepancies promptly.
Prepare and distribute payroll reports and analytics to management as required, including headcount costs, overtime trends, and labour cost summaries.
Process off-cycle payroll runs as required for new hires, terminations, retroactive adjustments, or corrections.

HR Administration (~30% of Role)

Administer group benefits programs including enrollment, changes, and terminations, coordinating directly with benefit providers to ensure accurate and timely processing.
Maintain accurate and current employee records in both digital and hard copy formats, ensuring files are complete, organized, and audit-ready at all times.
Prepare employment contracts, offer letters, and onboarding documentation for new hires, coordinating the onboarding experience in collaboration with hiring managers.
Support recruitment activities including posting job advertisements, scheduling interviews, managing the applicant tracking system, and coordinating candidate communications.
Process employee changes including promotions, transfers, terminations, and salary adjustments, ensuring all changes are reflected accurately in payroll and HR records.
Prepare HR reports for management including employee headcount, turnover, absenteeism, and compensation data as required.
Support compliance with Alberta employment standards, occupational health and safety legislation, and workplace policy requirements, flagging issues or changes to the CFO.
Serve as the primary point of contact for employees with questions related to payroll, company policy, benefits, and employment standards, responding with accuracy and professionalism.

Accounts Payable Support (~20% of Role)

This role provides supporting AP processing assistance to the Finance team. Ownership of the AP function and vendor relationship management remains with the Controller and Finance team. The Payroll and HR Admin contributes AP transaction processing support as described below.

Process vendor invoices accurately and in a timely manner, matching invoices to purchase orders and routing for approval in accordance with 5Blue’s AP procedures.
Prepare and process weekly payment runs (EFT, cheque) for approved vendor invoices in accordance with established payment terms and Controller authorization.
Reconcile vendor statements and identify discrepancies, escalating unresolved items to the Controller for resolution.
Ensure all AP invoices are correctly coded to the appropriate GL account, cost centre, or project prior to posting.
Maintain organized and complete AP filing – both physical and electronic – in accordance with 5Blue’s document retention requirements.
Respond to routine vendor inquiries regarding payment status, escalating any disputes or complex matters to the Controller.
Assist with month-end AP close activities including AP subledger reconciliation and accruals as directed by the Controller.

Month-End & System Administration

Assist with month-end and year-end close procedures related to payroll and accounts payable, providing supporting documentation and reconciliations as directed.
Maintain proficiency with 5Blue’s core systems including Microsoft Dynamics Great Plains, ADP, RBC Express internet banking, and Microsoft Office Suite.
Identify and recommend system or process improvements to the CFO that enhance payroll accuracy, HR record quality, or AP processing efficiency.

Qualifications & Requirements

Required

Post-secondary diploma or degree in Accounting, Payroll Administration, Human Resources, Business Administration, or a related field.
Minimum 5 years of full-cycle payroll processing experience in a Canadian payroll environment, including experience with a mixed salaried and hourly workforce.
Strong working knowledge of the Alberta Employment Standards Code, CRA payroll deduction and remittance requirements, and WCB obligations.
Demonstrated experience in HR administration including benefits coordination, employee records management, and recruitment support.
Working knowledge of accounts payable transaction processing, including invoice matching, payment runs, and vendor statement reconciliation.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and payroll software (ADP or equivalent).
Exceptional attention to detail, accuracy in financial record-keeping, and personal commitment to data confidentiality.
Ability to manage high-volume processing and competing priorities effectively, particularly during bi-weekly payroll cycles and month-end periods.
Professional, empathetic communication style for employee-facing payroll and HR interactions.

Preferred

Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation through the National Payroll Institute is a strong asset.
Experience in the oil and gas, oilfield services, or trades/fabrication sector, including payroll processing for field employees, shift premiums, and subcontractor payments.
Familiarity with Microsoft Dynamics Great Plains and RBC Express internet banking.
Experience with third-party invoicing or field ticketing platforms (CORTEX or equivalent).
CPHR designation or active pursuit of HR professional certification is an asset.

Working Conditions

This is a full-time, in-office role based at 5Blue’s Edmonton, Alberta location. Standard business hours apply. The role requires consistent on-site availability to support payroll cycle management, employee inquiries, and AP processing. Occasional visits to other 5Blue facilities may be required. The work environment is compliant with Alberta Occupational Health and Safety standards. Physical requirements include sustained desk-based work and occasional light lifting (up to 10 lbs).

Compensation

Competitive compensation package commensurate with experience and qualifications, including base salary, company-paid benefits, and RRSP matching. Full details to be discussed during the selection process.

Pay: $80,000.00-$85,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

administrative support (part time, shared pih/synapse) jobs in edmonton, ab

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Medical Office Assistant/Unit Clerk

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Administrative / Executive Assistant (Part-Time)

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Administrative Assistant/Data Entry Clerk

Administrative Support (part-time, evenings + weekends)

Admin/RDA

Student Admissions Advisor

Administrative Assistant - Remote Camp Operations Nunavut

Document Scanner

Administrative Assistant

Finance Administrator

Human Resources Administrator

Office Manager | Jasper Avenue

Receptionist/Clerk

Administrative Assistant - Remote Camp Operations Nunavut

Sales Assistant (Admin)

Administrative Support V

Administrative Support IV

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