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- Full-time
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- Microsoft Word
- Administrative experience
1d
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6d

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Admissions Assistant

MacEwan University -
Edmonton, AB

Apply Now

Job details

Full-time
$24.26–$35.27 an hour
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Data management software
Case file maintenance
Administrative support experience
Filing
Process improvement
Student information system
Administrative experience
Records management
PeopleSoft
File scanning and digitization
Customer service orientation
Data entry
SharePoint
Document management
Communication skills

Full job description

Admissions Assistant

Office of the University Registrar

Competition No. 26.08.204

Category

Salary

Closing Date

Full-Time Continuing (35 hours per week)

MSU Band C (Steps 1-8): $24.256 - $35.273 per hour. $44,147 - $64,197 per annum (Based on 35 hours per week).

September 17, 2026

Category

Full-Time Continuing (35 hours per week)

Salary

MSU Band C (Steps 1-8): $24.256 - $35.273 per hour. $44,147 - $64,197 per annum (Based on 35 hours per week).

Closing Date

September 17, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking an Admissions Assistant for a full-time continuing opportunity with the Office of the University Registrar.

The position is an integral member of the Admissions team and is accountable for providing exemplary service, preparing admission files for evaluation, and providing support to the admission team. You will receive, organize, and manage related information and documentation to prepare a file for admission evaluation. Additionally, you will respond to future students, applicants, and parents regarding a broad range of inquiries related to applicant file status, admissions and transfer policies, procedures, and documentation requirements.

Key responsibilities include:

Entering applications and supporting documents (i.e. transcripts, test scores) into the student information system;
Identifying and confirming receipt of academic transcripts and related admission documentation required for the evaluation of applications, and, where required, scanning and uploading to the electronic document management system and student record;
Reviewing academic transcripts and applicable admission documents to verify authenticity and completeness, using multiple resources;
Providing accurate admission information to future students, applicants, parents, and stakeholders by email or other electronic communication tools;
Assisting applicants in understanding their admission and transfer credit statuses;
Engaging with the Admissions team to ensure accurate and consistent information is provided to applicants, students, and staff;
Identifying and recommending new or revised procedures where efficiencies can be optimized; and
Assisting with and supporting the collaborative training model for new and existing employees.

Skills

You will have:

Excellent written and verbal communication skills;
A service-oriented approach with the ability to serve diverse prospective students, applicants, and other stakeholders with empathy, professionalism, clarity, consistency and conciseness;
The ability to perform intermediate-level tasks using a student information system;
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Google and other software applications;
The ability to organize time and priorities with limited supervision to meet goals and objectives;
The ability to understand and anticipate applicants need using critical thinking and problem-solving skills;
The ability to process large volumes of work and meet deadlines;
Aptitude for accuracy and thoroughness with keen attention to detail;
The ability to demonstrate flexibility and adaptability in a dynamic environment; and
The ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

Qualifications

A minimum of a Diploma (two-year) with a focus on records/data management, administration or related areas.
A minimum of one (1) year of administrative support and/or data management experience in program evaluation settings.
Experience in a post-secondary institution in an administrative setting would be considered an asset.
Knowledge of PeopleSoft - Campus Solutions would be considered an asset.
An equivalent combination of education and experience may be considered.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay
Generous vacation time
Secure pension plan
Flexible benefits package
Continuous learning culture
Opportunities for career growth

How to Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at [email protected].

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to [email protected] so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Apply Now

Refine Your Search

service assistant jobs in edmonton, ab

Admissions Assistant

Registered Dental Assistant

Speech-Language Pathologist

Pharmacist (full time)

Assistant Store Manager - Edmonton

Assistant Guest Experience Manager - Based in Lake Louise

Controller / Assistant Controller

Advisor Support Associate

Registered Dental Assistant - One67 Dental

Certified Dental Assistant - 12230 - Edmonton, AB

Survey Crew Chief (Edmonton, AB)

Certified Dental Assistant - Edmonton, AB

Commercial Paralegal

Elementary School Teacher (Relocation- Eligible for up to 30k Student Loan Forgiveness)

Housekeeping Supervisor (Field, BC)

Project Services Adminstrator

Physiotherapist / Physical Therapist

Experienced Family Paralegal

Assistant Project Manager - Heavy Civil

Claims Assistant

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