This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has an END date of August 31, 2027.
Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.
Position Summary
The Administrative Assistant is responsible for providing science communications and administrative services to the Mahal Research Group and the Glycomics Institute of Alberta (GIA) and ensuring the effective and efficient flow of information and communication within the group, Institute and its stakeholders as required.
Reporting to Professor Lara Mahal, the Administrative Assistant will provide science communication skills (website, publicity, grant-editing), general administrative support for GIA, and other duties, as needed.
The Faculty of Science is internationally recognized for excellence in research and education. Through pioneering discovery and innovation, the faculty addresses global challenges across disciplines such as biology, chemistry, computing science, physics, mathematics, and earth sciences. Its work positions the university at the forefront of technological, environmental, and scientific advancement.
Science Communications (70%)
-
Prepares written material for websites, publicity, and science education
-
Prepares written and video material for the institute
-
Website maintenance for the institute and lab
-
Aids in grant-writing and editing
-
Aids in figure preparation
-
Aids in editing publications and writing
-
Coordinates and organizes group events and/or events for the institute (e.g., workshops, visits from prospective staff, visits from other group partners and stakeholders, multi-day symposiums, etc.)
-
Maintains and updates a social media presence on behalf of the institute and lab
Research Support (30%)
-
Tracks grant applications and ensures required actions are completed within timelines
-
Ordering and receiving, as needed
-
Coordinates travel details for the PI and other group staff/visitors including flights and hotels, arranges and coordinates itineraries
-
Processes financial transactions (i.e., grant agreements, expense claims, credit card transactions, etc.) as needed
-
Aids in preparation of Research Ethics Board paperwork for clinical samples and other paperwork as needed
Minimum Qualifications:
-
University degree in science or science communication, i.e. biochemistry, cell biology, chemistry, preferably with 12 months of experience to become functional in the role
-
Minimum of 1 year of work experience in a post-secondary institution; knowledge of University of Alberta policies and procedures is an asset
-
Ability to work independently and in a team environment
-
Computer proficiency in a Windows or Mac environment using MS Office applications, e-mail and the internet and Adobe Design or similar products (Illustrator, Photoshop, Canva, etc.)
-
Proficiency using Google Apps
-
Excellent time-management skills
-
Outstanding written and oral communication skills
-
Strong organizational skills with a high level of accuracy and attention to detail
Preferred Qualifications:
-
Degree as listed in Minimum qualifications; equivalent combinations of education and experience may be considered
-
Proficiency in learning new computer programs and applications; knowledge and experience with design programs
-
Working knowledge of PeopleSoft and basic web design knowledge
Application Instructions
Click "Apply Now" to submit your cover letter and resume. A cover letter outlining your interest and qualification for the role is strongly preferred.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
