Etobicoke, On Client care coordinator & clinic administrator Jobs – 4 Openings This Week

Client Care Coordinator & Clinic Administrator
Hearing Fitness —Etobicoke, ON
- $23–$25 an hour
- Full-time
- Customer service
- Administrative experience
- Organizational skills
Quick apply
Practice Engagement Specialist
WELL Health Technologies Corp —Toronto, ON
- $60,000–$65,000 a year
- Full-time
- Medical office experience
- Administrative experience
- Travel
Quick apply
Bilingual Program Coordinator, Practice Ready Ontario
Touchstone Institute —Toronto, ON
- $57,000–$71,000 a year
- Contract
- Hybrid work
- Bilingual
- English
- Microsoft Office
- Dental care
Quick apply

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Client Care Coordinator & Clinic Administrator

Hearing Fitness
Etobicoke, ON

Quick apply

Job details

Permanent | Full-time
$23–$25 an hour

Qualifications

Computer operation
Customer service
Administrative experience
Organizational skills
Communication skills

Full job description

Mississauga & Etobicoke, ON

4-Day Work Week (30 Hours/Week) with potential for 5 days per week for those with direct experience in the Hearing healthcare field.

$23-$25 per Hour + Performance Bonus Opportunities. Some flexibility for those with Hearing/Audiology clinic experience.

Hearing Fitness is a privately owned and operated hearing healthcare clinic serving the GTA for over 13 years. With two conveniently located clinics in Mississauga and Etobicoke, we are proud to provide personalized hearing care, hearing aid services, tinnitus management, earwax management, and ongoing patient support in a welcoming, patient-focused environment.

Hearing/Audiology clinic experience is strongly preferred.

We're looking for a warm, organized, and dependable Patient Care Coordinator & Clinic Administrator to become an important part of our team.

This role is ideal for someone who enjoys helping people, takes pride in keeping things organized, and wants to work in a professional healthcare environment where they can make a meaningful difference in patients' lives. You will work closely with an experienced hearing healthcare professional and play a key role in creating an exceptional patient experience from the first phone call through ongoing patient care.

Schedule

Permanent position
4 days per week
8:45 AM – 5:00 PM
45-minute unpaid lunch
Approximately 30 hours per week
Work between our Mississauga and Etobicoke clinics (located approximately 10 minutes apart)
Wednesday preferred as the regular day off (flexible for the right candidate)
No evenings or weekends

What You'll Be DoingPatient Care & Reception

Welcome patients and visitors with professionalism, warmth, and exceptional customer service
Answer incoming phone calls and respond to patient inquiries
Schedule, confirm, and reschedule appointments
Follow up with patients regarding appointments, hearing aid trials, and ongoing care
Process payments and assist with financing applications

Clinic Administration

Manage patient records and documentation using Blueprint Practice Management software
Maintain accurate patient files and contact information
Assist with invoicing and outstanding account follow-up
Order office and clinic supplies as needed
Coordinate incoming and outgoing mail and paperwork
Keep the clinic organized, professional, and ready for patients each day

Marketing & Patient Engagement Support

Monitor and respond to online inquiries and website leads
Support patient recall and follow-up campaigns
Assist with email communications and patient outreach initiatives
Help generate patient reviews and testimonials
Support physician referral and community relationship activities

Technology & Problem Solving

Become comfortable using clinic software and systems
Troubleshoot basic office technology issues when needed (printers, payment terminals, internet connectivity, software logins, etc.)
Work closely with clinic leadership to support operational improvements and patient service initiatives

What We're Looking For

1-3+ years of experience in an administrative, and customer service capacity within a healthcare setting, ideally a Hearing/Audiology clinic.
Experience in a dental, medical, optometry, hearing, physiotherapy, retirement living, or other service-oriented healthcare environments will also be considered
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Comfortable using computers and learning new software
Professional, dependable, and self-motivated
Someone who genuinely enjoys helping people and providing exceptional customer service
A proactive problem solver who takes pride in keeping things organized and running smoothly

Compensation & Growth

$23-$25 per hour based on experience
Opportunity for additional performance-based bonuses tied to patient engagement, patient retention, review generation, and other revenue-generating activities
Long-term opportunity with a growing organization

Why Join Hearing Fitness?

Family-owned and operated organization with a strong reputation in the community
Supportive, patient-focused, and professional work environment
Opportunity to make a meaningful impact in patients' lives every day
Consistent daytime schedule with no evenings or weekends
Work directly alongside an experienced hearing healthcare professional
Modern clinics located in Mississauga and Etobicoke
Opportunity to contribute ideas and play an important role in the continued growth of the business

If you're an organized and caring professional looking for a rewarding role where your work truly matters, we'd love to hear from you! Please apply, and feel free to send an email to [email protected] with a short synopsis of why you're interested in the role, and feel you'd be a strong fit.

Pay: $23.00-$25.00 per hour

Benefits:

On-site parking

Experience:

Healthcare industry: 1 year (preferred)
Hearing/Audiology Clinic: 1 year (preferred)

Work Location: In person

Quick apply

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client care coordinator & clinic administrator jobs in etobicoke, on

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