Etobicoke, On Jr. operations & administrative assistant Jobs – 19 Openings This Week

Executive Assistant (Technology, Operations and Corporate Areas - Legal & Regulatory Compliance)
BMO Financial Group —Toronto, ON
- $45,500–$84,500 a year
- Full-time
- Hotel
- Administrative experience
- Analysis skills
- Tuition reimbursement
- Life insurance
Executive Assistant, Investment Banking, BMO Capital Markets
BMO Financial Group —Toronto, ON
- $45,500–$84,500 a year
- Full-time
- Hotel
- Administrative experience
- Analysis skills
- Tuition reimbursement
- Life insurance
Executive Assistant
BMO Financial Group —Toronto, ON
- $45,500–$84,500 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Tuition reimbursement
- Life insurance
8d
Fleet Operations Administrator
Roam —Toronto, ON
- $45,000–$50,000 a year
- Hybrid work
- CRM software
- Microsoft Excel
- Customer service
- Dental care
Quick apply
5d
Junior Executive Assistant
KPMB Architects —Toronto, ON
- From $55,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
Quick apply
6d
Senior Branch Administrator - Licensed
Raymond James Financial, Inc. —Toronto, ON
- $75,000–$90,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Boat Rocker Studios —Toronto, ON
- $58,000–$65,000 a year
- Hybrid work
- Microsoft Office
- Presentation skills
- Bachelor's
Quick apply
11d
Senior Executive Assistant, Commercial Banking (Treasury & Payment Solutions)
BMO Financial Group —Toronto, ON
- $45,500–$84,500 a year
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Tuition reimbursement
- Life insurance
1d
Ice Technician & Curling Administrator (Year-round - Permanent, Full Time)
Donalda Club —Toronto, ON
- $41,000–$45,500 a year
- Weekends as needed
- CPR Certification
- Maintenance
- Administrative experience
Quick apply
IT Lead
Toronto Sun Wah Trading Ltd. —Etobicoke, ON
- $78,000 a year
- Full-time
- ERP systems
- Project management
- JavaScript
- Life insurance
Quick apply
Senior Law Clerk - Corporate Services
Gowling WLG —Toronto, ON
- $78,000–$88,000 a year
- Full-time
- Hybrid work
- Databases
- Communication skills
- Disability insurance
- Dental care
Quick apply
Legal Director - HPS and Procurement
Celestica —Toronto, ON
- Call to connect
- Remote
- Sales
- Writing skills
- Bachelor's
Head Badminton Professional (Full Time)
GRANITE CLUB —North York, ON
- $60,000–$160,000 a year
- Full-time
- CPR Certification
- English
- First Aid Certification
- Dental care
Quick apply
6d
Careers: Principal, Himel Branch
Bialik Hebrew Day School —Toronto, ON
- $140,000–$180,000 a year
- Master's degree
- Education
- Bachelor's

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Senior Accounts Payable Specialist / Junior Staff Accountant
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Ice Technician & Curling Administrator (Year-round - Permanent, Full Time)
Donalda Club —Toronto, ON
Promote events through social media and ensure up-to-date website content. Level 2 Ice Technician certification preferred; Level 1 will be considered.
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Executive Assistant (Technology, Operations and Corporate Areas - Legal & Regulatory Compliance)

BMO Financial Group -
Toronto, ON

Apply Now

Job details

Full-time
$45,500–$84,500 a year

Qualifications

Post-secondary education
Filing
Administrative experience
Analysis skills
Business
Communication skills

Full job description

Application Deadline:

07/06/2026

Address:

100 King Street West

Job Family Group:

Business Management

The Executive Assistant provides senior‑level executive and operational support to the Chief Legal Officer, Technology, Operations and Corporate Areas and leadership across the Legal function within a highly regulated
environment. This role serves as a trusted advisor and key enabler of strategic initiatives, requiring strong judgment, discretion, and the ability to operate independently while managing complex priorities.

The position combines advanced administrative expertise with analytical, relationship‑management, and problem‑solving capabilities. The role supports strategic planning, executive communications, budget oversight, and operational coordination, while also acting as a central point of contact for internal and external stakeholders. The Executive Assistant
contributes to process improvements and ensures consistent execution of administrative standards.

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.
Broader work or accountabilities may be assigned as needed.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary :

$45,500.00 - $84,500.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en .

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Apply Now

Refine Your Search

jr. operations & administrative assistant jobs in etobicoke, on

Executive Assistant (Technology, Operations and Corporate Areas - Legal & Regulatory Compliance)

Executive Assistant, Investment Banking, BMO Capital Markets

Executive Assistant

Fleet Operations Administrator

Junior Executive Assistant

Senior Branch Administrator - Licensed

Executive Assistant

Senior Executive Assistant, Commercial Banking (Treasury & Payment Solutions)

Ice Technician & Curling Administrator (Year-round - Permanent, Full Time)

IT Lead

Senior Law Clerk - Corporate Services

Legal Director - HPS and Procurement

Head Badminton Professional (Full Time)

Careers: Principal, Himel Branch

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