Gatineau Qc Spa coordinator Jobs – 5 Openings This Week

Clinic Coordinator
Somerset Health and Wellness Centre —Ottawa, ON
- $50,000–$60,000 a year
- 8 hour shift
- CPR Certification
- Google Suite
- Inventory control
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Member Experience Coordinator
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- From $19 an hour
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- Flexible schedule
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Spa Coordinator
Moulin Wakefield Mill —Wakefield, QC
- Customer service
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Senior Project Coordinator
Windmill Development —Ottawa, ON
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- PMP
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Clinic Coordinator

Somerset Health and Wellness Centre
Ottawa, ON

Quick apply

Job details

Full-time
$50,000–$60,000 a year
2 days ago

Qualifications

French
CPR Certification
Google Suite
Inventory control
Social media marketing
Customer appointment booking
Administrative support experience
English
Research
Patient service
Microsoft Office
Administrative experience
Social media platforms
Schedule management
Canva
Jane App
Customer service orientation
MailChimp
Front desk
Deposits
Phone etiquette
Communication skills
Marketing

Full job description

About Us : We are a well-established naturopathic and holistic wellness clinic in Ottawa dedicated to providing a peaceful, supportive healing environment. We operate as a tight-knit family—and we take pride in offering an exceptional experience from the moment a patient walks through our doors.

The Role: We are seeking a warm, proactive, and versatile Clinic Coordinator to serve as the face of our practice. In a small clinic setting, no two days are identical: you might be welcoming a new patient, refilling a natural health prescription, troubleshooting the printer, posting on social media or assisting our practitioners with a patient's concern.

If you thrive in a multi-tasking environment, love solving problems with grace, and enjoy making someone’s day brighter, you’ll fit right in.

Hours: Full-Time | Core Hours (~37.5 hrs/week) | Mixed Day & Evening Shifts + Occasional Saturdays

Current Schedule (until March 2027 - In coordination with our current part-time receptionist):

Monday: 9:00 AM – 4:00 PM
Tuesday: 1:00 PM – 8:00 PM
Wednesday: 10:00 AM – 7:00 PM
Thursday: 8:30 AM – 4:30 PM
Friday: 8:00 AM – 5:00 PM

Schedule Flexibility Required: Because our part-time receptionist is a student whose availability changes seasonally, candidate flexibility to adjust shift times within our 7:30 AM – 8:30 PM operating window is essential. Occasional Saturday coverage (10 AM–3 PM) is also required.

Scheduling Ownership: Over time, you will take ownership of coordinating desk coverage and shift schedules directly with incoming student staff as team needs evolve. Priority is given to you as the full-timer to have your ideal schedule.

Key Responsibilities

Patient Experience: Warmly greet visitors, answer phone inquiries, explain clinic services, and maintain a welcoming, serene reception area.
Clinic & Schedule Operations: Manage appointments via JaneApp, process billing/payments, handle incoming/outgoing records with other health clinics, and manage clinic opening/closing procedures.
Dispensary & Inventory: Receive product orders, refill natural health prescriptions, and manage inventory levels for office supplies and clinic products.
Growth & Administrative Support: Assist doctors with product research, draft marketing materials, manage local bank deposits, and help streamline office workflows.
Marketing & Clinic Growth: Manage the clinic’s social media presence (Instagram/Facebook), coordinate monthly patient newsletters, update website info, and help design promotional materials for clinic events or seasonal wellness services.

Qualifications

Core Skills: 1+ years of administrative experience (medical, dental, spa, or wellness clinic administration strongly preferred).
Tech Fluency: Proficient with computers and quick to adopt software (experience with JaneApp, MS Office, Google Workspace, and Google Calendar is a major plus).
Basic experience with tools like Canva, GoHighLevel, Mailchimp (or similar email platforms), and social media management is a strong asset.
Communication & Language: Bilingualism (English/French) is strongly preferred. Excellent phone etiquette and written communication skills are required.
Certifications: CPR certification (or willingness to obtain upon hire).
Clinic Culture: Discretion with confidential records, attention to detail, comfort working around our office therapy dog, and an interest in naturopathic or holistic medicine.

Preferred Experience (Higher Starting Pay Offered)

Experience managing operations in a spa, integrative health, or wellness clinic setting.
Background or interest in clinic marketing, social media, or strategic growth initiative support.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Extended health care
On-site parking

Work Location: In person

Quick apply

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