Gibbons Ab Senior clerk Jobs – 1 Openings This Week

Senior Administrative Assistant
CB&I Careers —Sturgeon County, AB
- Full-time
- Microsoft Outlook
- Databases
- Analysis skills
6d

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Senior Administrative Assistant

CB&I Careers
Sturgeon County, AB

Apply Now

Job details

Full-time
6 days ago

Qualifications

Organizing events
Record keeping
Microsoft Outlook
Document preparation
Spreadsheets
Post-secondary education
Databases
Transcription
Copy editing
Analysis skills
Report and presentation preparation
File scanning and digitization
Risk management
Written report writing
Front desk
Document archiving
Typing
Appointment scheduling
Document management
Business
Microsoft Outlook Calendar
Communication skills
Client interaction
Team coordination
Project progress tracking
Time management

Full job description

Company Overview:

CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Overview:

The Senior Administrative Assistant will be responsible for supporting the Operations team in a regional Operations office. This position is an Individual Contributor role. The role directly reports to the Director of Operations and routinely interacts with the Canada Operations and Management team, Project Managers, and administrative personnel in other regional and international offices.

Responsibilities:

Perform a variety of administrative functions using computer programs to produce spreadsheets, presentations, and word documents.
Manage complex calendars and schedules of multiple managers, coordinates and organizes meetings and conference calls, including planning of offsite meetings - sales and safety meetings.
Organizes department staff meetings; captures and assigns action items
Compiles, transcribes, and distributes minutes of Management, Project Management and Client meetings
Prepare, create, type, and proofread various documents including but not limited to correspondence, forms, reports and other technical presentations
Organizes and manages technical file program and archives (electronic and paper files)
Works with department managers and Finance to consolidate department reports (budgets, workload forecasts, personnel, etc.)
Photocopies and scans documents as required.
Assists employees and managers and regularly acts as a point-of-contact for site administrative requests.
May interface with clients, contractors, and suppliers.
Track, manage and report on the progress of assigned projects.
Point person for Canada travel - coordinates and arranges travel for the Operations team and others across the organization, in liaison with travel agency, and prepares expense reports
Organize events for customer visits
Assists with organizing and coordinating social functions and special events throughout the year
Records Management coordinator for Canadian archival records
May handle complex and sensitive information on a regular basis.
Provides front reception relief support as required

Qualifications:

Post-secondary diploma or degree in business, technical, or liberal arts field

10+ years of relevant experience

Skills and Behaviors:

Adaptability and agility to learn and contribute in varying and complex environments
Ability to anticipate business needs and mitigate risks accordingly
Excellent writing, editing and proofreading skills.
Strong analytical, processing, organization, and time management skills.
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with calendar management, video conferencing tools, and database systems.
Excellent communication skills and the ability to work with groups to monitor progress of projects, develop consensus and report progress.
A consistently developing Business and Technical Acumen coupled with a drive to achieve results
Ability to handle sensitive and confidential information with professionalism and trust is essential

Apply Now

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