The Opportunity
The BA is responsible for various clerical office duties in support of company administration, including coordinating and communicating office activities. Responsible for creating jobs and POs in M3. Accounting functions such as invoicing, timecards, and supporting Accounts Receivable and Accounts Payable activities as required.
The Role
- Perform basic administrative duties, including answering phones, directing calls, receive and direct mail, direct couriers, greet guests, and order supplies.
- Job creation in M3 and ensure appropriate credit limit.
- Invoicing jobs to the customer, including mailing, e-mailing, or uploading based on the customer.
- Accountable for full job cost and revenue review, and adherence to customer requirement i.e. ensuring all charges are captured.
- Act as key contact for new customers and assist Finance with gathering required information for new customer setup in the system.
- Assist AR with customer collections as required.
- Weekly review of WIP – important for weekly manager reports.
- Enter time into NorthPoint’s ERP for job costing and payroll purposes.
- Assist with vendor management (i.e. invoices processing, collecting vendor information, communication with AP etc.)
- Create Purchase Orders to a job, inventory, or expense GL.
- Responsible for ongoing review of active purchase orders, as well as receive POs in the system.
- Process (review and code) expenses for branch employees.
- Create paperwork and arrange courier pick-ups for shipping.
- Assist General Manager with financial analysis review ie. ensuring revenue/ margins/ indirect costs are appropriately captured.
- Other admin duties to support the location as required.
The Candidate
Education: College diploma / Post secondary Education
Work Experience: • 3-5 years’ experience in an administrative role preferably in a full-cycle accounting department. Accounting administration experience with knowledge of debit/credits, understanding of G/Ls and job costing, and how to interpret a P&L statement
Knowledge: Microsoft Office, including Outlook, Exel, Work and PowerPoint; ERP system (M3)
The Company
Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast. We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas – to name a few. Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward. People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables.
Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”
Highlights include:
- Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
- Wajax led e-learning, and product training through industry leading manufacturers.
- Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
- Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.
As a condition of employment, final candidates will be subject to pre-screening.
\\ Together we get more done.
