Vacancy Type
This posting represents an existing vacancy and is for an immediate opening.
Artificial Intelligence Disclosure
Dalron Senior Living does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants for this role.
Who We Are
Dalron Mature Lifestyles Inc. develops and manages retirement living communities that support aging in place within a continuum of care environment. Our residents enjoy the peace of mind of knowing that support services are available when required.
Our communities provide value, comfort, independence, and security through fully integrated services, high-quality accommodation, and a resident-centered approach. We are guided by a philosophy of respect for dignity, individuality, and meaningful engagement, and we strive to create safe, welcoming, and supportive environments where residents can thrive.
Dalron Senior Living is an equal opportunity employer committed to building a diverse and inclusive workforce.
Activities Coordinator
Full-Time | Permanent
$23.00 to $26.00 per hour
Location
Amberwood Suites Retirement Residence – Sudbury, Ontario
Position Summary
Reporting to the Administrator, the Activities Coordinator is responsible for developing, implementing, and coordinating a comprehensive social, recreational, and volunteer program for residents. The role focuses on enhancing quality of life through meaningful engagement, resident centred programming, and special events that reflect resident interests, abilities, and cultural diversity. The Activities Coordinator also supports volunteer coordination, community partnerships, and promotion of activities within the home.
Tasks & Responsibilities
Program Development and Delivery
- Develop, implement, and evaluate leisure and recreational programs designed to meet the physical, cognitive, emotional, social, and spiritual needs of residents.
- Oversee the coordination and delivery of diversified recreation programs and services for residents at the site.
- Evaluate program effectiveness, recommend improvements, and implement approved changes.
- Ensure residents are provided with a wide array of activity choices, including but not limited to arts and crafts, music and entertainment events, social gatherings, physical exercise programs, cognitive and educational activities, library services, therapeutic recreation, intergenerational activities, religious and spiritual programs, and community involvement.
Resident Assessment and Documentation
- Complete an initial assessment for each new resident, including social history, physical ability, behavioural considerations, spiritual preferences, significant relationships, family dynamics, and language abilities.
- Provide ongoing documentation of resident participation, progress, and changing needs through observation and one-on-one engagement.
- Maintain all resident records in accordance with ORCA and Retirement Homes Act standards.
Operations and Administration
- Perform administrative duties including attending and scheduling meetings, preparing reports, monitoring expenditures, and maintaining accurate records.
- Complete all monthly reports as required by the Administrator and organizational policy.
- Manage the departmental budget, including monitoring expenditures and reconciling activity petty cash on a monthly basis.
- Prepare projected and actual budgets for special events for Administrator approval.
- Organize and participate in fundraising initiatives that support the activity program.
Leadership and Supervision
- Oversee the activities of staff and volunteers, including planning, assigning, training, directing, and monitoring duties.
- Provide input to the Administrator regarding employee performance evaluations.
- When applicable, participate in hiring, training, mentoring, scheduling, and performance management of the Activity Assistant.
Volunteer and Student Coordination
- Coordinate and implement the volunteer program.
- Participate in the recruitment, orientation, scheduling, training, and development of volunteers and students.
- Coordinate a volunteer recognition event during Volunteer Awareness Month.
- Community and Organizational Support
- Serve as a liaison and resource to community agencies and external organizations.
- Assist the Administrator with resident move in activities and orientation.
- Ensure all compulsory corporate or organizational events are delivered in accordance with annual program expectations.
Program Planning and Engagement
- Plan, organize, and submit a monthly activity calendar to the Lead Activity Coordinator for review and approval, ensuring a variety of activity choices.
- Ensure residents are offered opportunities to participate in multiple varied activities each day.
- Introduce new and innovative activities on a regular basis.
- Ensure all residents are encouraged to participate in activities on an ongoing basis.
- Provide opportunities for residents to participate in the planning, delivery, and evaluation of monthly activities.
- Implement and lead the monthly activities and events schedule with support from volunteers, residents, and other resources.
- Regularly evaluate the success of activities through resident feedback, satisfaction surveys, and benchmarks determined in collaboration with the Administrator.
Community Relations and Promotion
- Coordinate involvement of community groups, entertainers, school groups, and other community resources.
- Promote the activity program and the residence through the development and distribution of monthly calendars, newsletters, and event communications.
- Post monthly activity calendars throughout the residence.
- Create and distribute flyers, posters, and invitations for special events to residents, families, and external contacts as appropriate.
- Maintain positive relationships with community organizations.
- Invite community organizations to utilize the residence as a community resource when appropriate.
Resident Experience and Communication
- Create an enjoyable, relaxed, and engaging environment within the residence that supports resident morale and well-being.
- Communicate with residents on a regular basis.
- Facilitate Resident Council activities where appropriate.
Operations and Collaboration
- Work collaboratively with the Manager of Food Services to coordinate menus for special events.
- Manage delivery of local newspapers to resident subscribers when applicable.
- Participate in conferences, workshops, and instructional courses as required or approved.
- Participate as an active member of the Senior Leadership Team regarding resident services and facility operations, including attendance at SLT meetings as required.
- Professional Conduct and Compliance
- Follow all organizational policies and procedures related to resident care, health and safety, and facility operations.
- Follow all organizational policies and procedures related to employee conduct and performance.
- Demonstrate respectful and effective interactions with people of all cultures, backgrounds, abilities, sexual orientations, and faiths.
- Perform other related duties as assigned
Qualifications
Education
- Post secondary diploma or degree in recreation or activation, sociology, gerontology, or related field, or certificate in recreation or activation required.
- Certificate in management and or administration considered an asset.
Experience
- Minimum two years experience working with seniors, preferably in a retirement home or long-term care setting.
- Demonstrated experience planning, implementing, and facilitating recreational and engagement programs.
- Demonstrated experience coordinating volunteers, students, and special events.
- ·Empathy for and understanding of the needs of older adults and individuals with cognitive, mental health, or physical impairments.
- Familiarity with community resources considered an asset.
- Excellent working knowledge of Microsoft Office applications required.
- Working knowledge of Print Shop software considered an asset.
- Familiarity with standards set out in the Retirement Homes Act, 2010 and the role of the Retirement Homes Regulatory Authority.
Certifications
- Current CPR and First Aid certification required.
- Smart Serve certification required.
- Gentle Persuasive Approach certification considered an asset.
Other Requirements
- Ability to meet the physical demands of the position.
- Ability to read, write, and communicate effectively in English.
- ·Must be flexible with work hours, including evenings and weekends as required.
- Provide, at own cost, a current Vulnerable Sector Check.
- Provide, at own cost, evidence of required health clearances in accordance with public health and organizational policy.
Skills & Abilities
- Ability to handle multiple and competing priorities
- Ability to work independently with minimal supervision
- Ability to relate to all levels of staff, residents, and families with a high degree of patience, tolerance, professionalism, and confidentiality
- Ability to facilitate small group presentations and lead group activities
- Ability to maintain accurate record keeping with exceptional attention to detail
- Excellent communication skills, both oral and written
- Demonstrated leadership skills in organizing, coordinating, and motivating seniors
- Demonstrated experience working with volunteers and students
- Demonstrated good judgment, problem solving, and decision-making skills
- Strong time management, planning, and scheduling abilities
- Demonstrated proficiency in computer skills including Microsoft Office (Windows, Outlook, Excel) and ability to learn new applications such as PointClickCare (PCC)
- Strong networking and relationship building abilities
- Demonstrated affinity for the senior population with a good understanding of their needs
- Demonstrated knowledge of community resources and geographic regions near the home
- Demonstrated ability to work as part of an inclusive and collaborative team
- Excellent interpersonal skills with the ability to quickly build rapport
- Ability to manage sensitive situations, conflict, and de-escalation in a calm and respectful manner
- Ability to plan, evaluate, and continuously improve recreational and engagement programs
- Awareness of privacy and confidentiality requirements when handling resident information
- Familiarity with or willingness to become familiar with standards under the Retirement Homes Act, 2010 and the role of the Retirement Homes Regulatory Authority
- Schedule and Availability Requirements
- Must be flexible with work hours
- Some weekends are mandatory based on operational needs
- Some altered shifts apply, including Pub Night shifts from 12:30 p.m. to 8:30 p.m.
Physical Demands
The physical demands described below represent the requirements of the role and may be accommodated in accordance with applicable legislation.
· Standing and Walking
May stand or walk for periods of 2 to 4 hours at one time
Total standing or walking may range from 4 to 6 hours per day
· Sitting
May sit for periods of up to 2 hours at one time
Total sitting may range from 2 to 4 hours per day
· Lifting and Carrying
May frequently lift or carry up to 40 lbs
May occasionally lift or carry up to 70 lbs
May frequently support or assist with items up to 50 lbs
May occasionally support or assist with heavier items with assistance or use of equipment
Height of lift may range from ground level to approximately 3 to 4 feet
Distance of carry may be up to approximately 30 yards
· Manual Dexterity and Fine Motor Skills
Frequent use of hands for simple grasping, pushing, pulling, and fine manipulation
Ability to handle small objects such as game pieces, cards, craft materials, and tools
Regular keyboard and computer use
· Postural and Mobility Requirements
Occasional bending, squatting, kneeling, and reaching (up to approximately 3 feet)
Frequent stair climbing and movement throughout the home
Ability to climb up and down a stepladder
Ability to maneuver in tight or cluttered spaces
· Sensory Requirements
Ability to read printed and electronic materials
Sufficient visual acuity to observe residents and program activities
Ability to hear telephones, alarms, and emergency systems
· Communication Requirements
Ability to speak and communicate clearly with individuals and groups
Ability to communicate with residents who may have hearing, speech, cognitive, or mobility impairments
· Endurance and Pace
Ability to sustain physical and mental activity over the course of a shift
Ability to manage variable pace and competing demands
· Cognitive Demands
Ability to plan, organize, schedule, and prioritize tasks
Ability to concentrate, problem solve, and adapt to changing needs
· Environmental Tolerance
Ability to work in environments with variable noise levels, lighting, and temperatures
Working Conditions
- The standard work week is Monday to Friday.
- Flexibility in hours worked is required based on operational needs. Evening and weekend work is required, including mandatory weekend coverage as scheduled.
- Certain events may require adjusted shifts, including Pub Night shifts from 12:30 p.m. to 8:30 p.m.
Pre-Employment Requirements
In accordance with the Retirement Homes Act and site policy, employment is conditional upon satisfactory completion of:
- Criminal Record Check with Vulnerable Sector Screening
- Required health clearances as per public health and site policy
- Proof of eligibility to work in Canada
Accessibility and Accommodation
Accommodation is available throughout all stages of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Applicants requiring accommodation are encouraged to notify Human Resources.
Additional Information
Employment is subject to the Employment Standards Act, 2000 (Ontario), applicable legislation, and Dalron Senior Living policies and procedures.
Job Types: Full-time, Permanent
Pay: $23.00-$26.00 per hour
Benefits:
- Company events
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
