Overview
Weaver Simmons LLP is seeking a detail-oriented, and professional individual to join our team as a Legal Assistant. The successful candidate will work within our Criminal Law Department, providing administrative and clerical support in a busy and fast-paced legal environment.
The ideal candidate is highly organized, professional, and capable of managing multiple priorities while maintaining a high degree of accuracy, confidentiality, and attention to detail.
Duties & Responsibilities
- Communicate professionally with clients, court staff, Crown offices, police services, legal professionals, and other third parties by telephone, email, and written correspondence.
- Prepare, format, proofread, and organize legal documents, correspondence, affidavits, application materials, disclosure materials, trial briefs, and other court-related documentation.
- Schedule and coordinate court appearances, client meetings, appointments, and deadlines.
- Maintain accurate calendars and track court dates, filing deadlines, and limitation periods.
- Open, maintain, organize, and close client files in accordance with firm procedures and Law Society requirements.
- Perform document management, file maintenance, data entry, scanning, and electronic filing.
- Attend courthouses and government offices as required to file, retrieve, or process court documents.
- Prepare client accounts, invoices, trust statements, and related administrative documentation.
- Assist lawyers with billing, time entry, and file administration.
- Maintain confidential client information and records with the highest level of discretion and professionalism.
- Provide general administrative and clerical support to lawyers and the department.
- Perform other duties as assigned.
Knowledge, Skills & Abilities
- Strong organizational skills with the ability to manage multiple tasks and competing priorities.
- Exceptional attention to detail and commitment to accuracy.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and a professional client-service approach.
- Ability to work independently and collaboratively within a team environment.
- Ability to work effectively under pressure and meet deadlines in a fast-paced legal setting.
- Sound judgment and discretion when handling confidential and sensitive information.
- Proficiency with Microsoft Office Suite, Adobe Acrobat, Zoom, and other office technologies.
- Experience with legal software, including PCLaw, is considered an asset.
- Reliable, dependable, and self-motivated with a strong work ethic.
Qualifications
- Legal Assistant Diploma or equivalent combination of education and experience preferred.
- Previous experience in a legal office is preferred.
- Experience working in Criminal Law is considered a strong asset.
- Completion of a Law Clerk or Paralegal diploma/certificate is considered an asset.
Weaver Simmons LLP offers a comprehensive salary and benefits package with matched pension contributions, and a commitment to a long-term working relationship.
Weaver Simmons LLP welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the interview and selection process.
Schedule:
- 7-hour shift
- Monday to Friday
Rate of Pay:
Weaver Simmons LLP welcomes applications from candidates with a wide range of experience levels, including recent graduates and experienced legal assistants.
Compensation for this position starts at $22.00 per hour and will be commensurate with the successful candidate's skills, qualifications, relevant experience, and ability to perform the duties of the role.
Pay: From $22.00 per hour
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
Application question(s):
- Are you legally authorized to work in Canada?
Experience:
- Legal Assistant: 5 years (preferred)
Location:
- Greater Sudbury, ON (required)
Work Location: In person
