Halifax, Ns Administrative coordinator Jobs – 24 Openings This Week

Contract Administration Coordinator (Document Control)
Venor —Dartmouth, NS
- Full-time
- Microsoft Office
- Contracts
- SharePoint
Quick apply
10d
Office Coordinator (Full-time)
Nova Scotia Construction Sector Council —Halifax, NS
- $24–$28 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Research
Quick apply
Administrative Coordinator
Citadel Fence —Bedford, NS
- Full-time
- Google Suite
- Administrative experience
- QuickBooks
Quick apply
4d
Client Experience Coordinator
PROTx Services Inc —Dartmouth, NS
- $17.50–$33.00 an hour
- Full-time
- Hospitality
- Sales
- Medical office experience
- Dental care
- Paid time off
Quick apply
3d
Client Service Coordinator
Bayshore HealthCare —Halifax, NS
- $42,300–$48,000 a year
- Full-time
- English
- Windows
- Microsoft Office
- Dental care
- Paid time off
Admin - MLS listing coordinator
Sutton Group Professional Realty —Halifax, NS
- $45,000–$50,000 a year
- Full-time
- Google Suite
- Data entry
- Organizational skills
- Paid time off
Quick apply
13d
Patient Service Coordinator
Hatheway Orthodontics - Bedford Orthodontics —Bedford, NS
- $23–$26 an hour
- Full-time
- Organizational skills
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
13d
Care Team Coordinator- Halifax
Closing the Gap Healthcare —Bedford, NS
- English
- Data entry
- Medical terminology
- Dental care
Quick apply
Office Coordinator
BMT —Dartmouth, NS
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
11d
Administrative & Accounting Coordinator (Controller/Bookkeeper) — Residential Renovation Company
Headway Construction LTD. —Halifax, NS
- From $25 an hour
- Full-time
- Hybrid work
- CRM software
- Microsoft Office
- Finance
- Dental care
Quick apply
Patient Care Coordinator
Resolve Sleep Health —Lower Sackville, NS
- Full-time
- Administrative experience
- Front desk
- Dental care
Quick apply
Care Coordinator
Lifemark Health Group —Halifax, NS
- Part-time
- Medical office experience
- Organizational skills
- EMR systems
Quick apply
Recruitment Coordinator
Atlantic School of Theology —Halifax, NS
- $24,000–$26,000 a year
- Part-time
- Hybrid work
- Microsoft Office
- Presentation skills
- Bachelor's
Quick apply
2d
Front Desk Care Coordinator
Lifemark Health Group —Dartmouth, NS
- Part-time
- Microsoft Office
- High school diploma or GED
- Data entry
Quick apply
Patient Care Coordinator
MEND RX Physiotherapy | Massage Therapy | Chiropractic —Bedford, NS
- $18.50–$25.00 an hour
- Full-time
- Hospitality
- Medical office experience
- Administrative experience
Quick apply
4d
Office & Marketing Coordinator
PR General Contractors Inc. —Dartmouth, NS
- $16.75–$24.00 an hour
- Full-time
- Word processing
- Administrative experience
- In-person
- Commuter benefits
- Disability insurance
Quick apply
CCR-Care Coordinator
Lifemark Health Group —Halifax, NS
- Part-time
- Microsoft Office
- High school diploma or GED
- Data entry
Quick apply
Education Coordinator (Full-Time, In-Person)
Oxford Learning Centres, Inc. —Halifax, NS
- $22–$25 an hour
- Full-time
- Google Suite
- English
- Math
Quick apply
Construction Administrator / Project Coordinator
Headway Construction LTD. —Herring Cove, NS
- $20–$25 an hour
- Full-time
- Google Suite
- Inventory control
- English
- Dental care
- Paid time off
Quick apply
5d
Care Coordinator | Lifemark CORE Physiotherapy & Rehabilitation
Lifemark Health Group —Lower Sackville, NS
- Full-time
- English
- High school diploma or GED
- Data entry
- Employee stock purchase plan
Quick apply
11d

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Contract Administration Coordinator (Document Control)

Venor -
Dartmouth, NS

Quick apply

Job details

Permanent | Full-time
10 days ago

Qualifications

Record keeping
Bluebeam Revu
Filing
Project coordination
Microsoft Office
Contracts
SharePoint
Project management software
Construction documentation
Document management
Autodesk
Communication skills
Adobe Acrobat
ProCore
Team coordination
Time management

Full job description

Contract Administration Coordinator (Document Control)

Venor is proud to partner with Fathom Studio in the search for a Contract Administration Coordinator (Document Control) to join their collaborative team in Dartmouth, Nova Scotia.

For more than 25 years, Fathom has built a distinctly interdisciplinary design practice bringing together architecture, landscape architecture, planning, urban design, graphic design, interpretive planning, and engineering under one roof. Rooted in Atlantic Canada, Fathom approaches projects through the lens of place—bringing different perspectives together to create thoughtful, meaningful spaces and communities.

What makes Fathom different is the opportunity to work beyond the boundaries of traditional architectural practice. Their studio brings designers, architects, planners, technologists, landscape architects, engineers, and other creative professionals together in a highly collaborative environment where strong coordination and communication are essential to successful project delivery.

The Opportunity

As Contract Administration Coordinator, you will play an important role in supporting Fathom’s projects through construction by ensuring project information is organized, accurate, current, and accessible.

Working closely with the Contract Administration team, Project Architects, consultants, contractors, and clients, you will coordinate construction documentation, maintain project records, and help keep information moving efficiently from construction through project closeout.

This is an opportunity for someone who thrives on organization and enjoys bringing structure to complex projects. Your work will allow Fathom’s Contract Administrators and project teams to focus on technical review, client service, and construction problem-solving while knowing the documentation behind each project is well managed.

What You’ll Be Doing

Manage electronic construction documentation, including document control, revision tracking, and version management.
Prepare, distribute, and track construction contract documentation.
Maintain project logs and registers for RFIs, Shop Drawings, Supplemental Instructions, Change Orders, Contemplated Change Orders, Field Review Reports, Deficiency Lists, and other project records.
Maintain project information within Autodesk Construction Cloud, Procore, SharePoint, and other project management platforms.
Coordinate document distribution between owners, contractors, consultants, and internal project teams.
Monitor outstanding documentation and help ensure project information remains current and complete.
Review documentation for completeness prior to issuance and maintain accurate revision histories.
Coordinate project closeout documentation, including O&M Manuals, warranties, Record Drawings, commissioning records, occupancy documentation, and final project archives.
Support the continued development of Fathom’s Contract Administration standards, templates, and document control processes.

What We’re Looking For

We’re looking for a highly organized and detail-oriented professional who enjoys creating structure, keeping information on track, and supporting teams through complex projects.

You understand that good document control is more than filing information—it’s about making sure the right people have the right information at the right time. You’re comfortable managing multiple projects and competing priorities while maintaining accuracy and following through on details.

Just as importantly, you’re collaborative and proactive. You communicate clearly, anticipate what project teams need, and enjoy working with different disciplines and stakeholders to keep projects moving forward.

Qualifications

Experience within architecture, engineering, construction, or professional consulting is preferred.
Experience supporting construction contract administration or document control is considered a strong asset.
Familiarity with construction documentation, RAIC Document Six, CCDC contracts, and contract administration processes is considered an asset.
Experience with Autodesk Construction Cloud, Procore, SharePoint, Bluebeam Revu, Microsoft Office, and Adobe Acrobat is preferred.
Strong organizational and time-management skills with the ability to manage multiple projects and priorities.
Excellent attention to detail and commitment to accurate, well-organized documentation.
Strong written and verbal communication skills.
A proactive, collaborative approach and commitment to supporting successful project delivery.

Why Fathom?

Fathom offers something a little different from a conventional architecture firm. You’ll join an interdisciplinary, design-focused studio where strong project coordination and organization are valued as important parts of successful design and construction.

You’ll work alongside talented people across multiple disciplines, contribute to interesting projects throughout Atlantic Canada, and play an important role in helping project teams work effectively through construction. For someone who enjoys organization, collaboration, and keeping complex projects on track, Fathom offers an opportunity to make a meaningful contribution.

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in halifax, ns

Contract Administration Coordinator (Document Control)

Office Coordinator (Full-time)

Administrative Coordinator

Client Experience Coordinator

Client Service Coordinator

Admin - MLS listing coordinator

Patient Service Coordinator

Care Team Coordinator- Halifax

Office Coordinator

Administrative & Accounting Coordinator (Controller/Bookkeeper) — Residential Renovation Company

Patient Care Coordinator

Care Coordinator

Recruitment Coordinator

Front Desk Care Coordinator

Patient Care Coordinator

Office & Marketing Coordinator

CCR-Care Coordinator

Education Coordinator (Full-Time, In-Person)

Construction Administrator / Project Coordinator

Care Coordinator | Lifemark CORE Physiotherapy & Rehabilitation

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