Halifax, Ns Administrative services coordinator Jobs – 69 Openings This Week

Safety, Fleet & Employee Engagement Coordinator NS/NB
PMC Energy Limited —Halifax, NS
- $55,000–$75,000 a year
- Full-time
- CPR Certification
- Up to 50% travel
- Analysis skills
- Dental care
- Paid time off
Quick apply
2d
Inventory & Warehouse Coordinator
Mackay Marine —Dartmouth, NS
- $21–$25 an hour
- Overtime
- English
- Forklift
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- $23–$25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Marketing & Communications Coordinator
Canada Games Centre —Halifax, NS
- $46,000–$60,000 a year
- Weekends as needed
- Marketing
- Microsoft Office
- Project management
- Disability insurance
- Dental care
Quick apply
9d
Real Estate Analyst/Coordinator
J.D Irving, Limited (Real Estate Division) —Dartmouth, NS
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
Quick apply
Program Coordinator
NUVISTA Mental Health —Halifax, NS
- $45,000 a year
- Full-time
- CPR Certification
- Medical office experience
- High school diploma or GED
- Paid time off
- Life insurance
Quick apply
Administrative Assistant
Graybar —Dartmouth, NS
- No weekends
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Disability insurance
Mechanic - Shop Foreman
Battlefield Div of Toromont Ind Ltd —Dartmouth, NS
- $35–$38 an hour
- On call
- Heavy lifting
- Customer service
- Analysis skills
- Employee stock purchase plan
- Disability insurance
Quick apply
Medical Administrative Coordinator
ANSR Clinics —Bedford, NS
- $50,000–$60,000 a year
- Full-time
- Medical office experience
- QuickBooks
- Organizational skills
- Dental care
- Paid time off
Quick apply
Administrative Coordinator
Halifax Regional Municipality —Halifax, NS
- $52,399–$67,811 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Client Care Coordinator
NUVISTA Mental Health —Halifax, NS
- $46,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
7d
Clerk 3 (OPOP/OPIP Claim Coordinator)
Province of Nova Scotia —Halifax, NS
- $3,696.78–$4,136.22 a month
- Databases
- Administrative experience
- Analysis skills
- Disability insurance
- Dental care
1d
Talent Pathways - Candidate Roster for Temporary Positions
Dalhousie University —Halifax, NS
- $20.69–$34.19 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Operations & Member Experience Coordinator
LiftLab Wellness Studio —Halifax, NS
- $25–$30 an hour
- Part-time
- Hybrid work
- Customer service
- Administrative experience
- Human resources
- Flexible schedule
Quick apply
Administrative Coordinator
Shannex —Bedford, NS
- Full-time
- Microsoft Office
- Computer skills
- Dental care
- Employee assistance program
Quick apply
8d
Residential Community Services Coordinator
Dexel Developments/Paramount Management —Halifax, NS
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Human Resources Coordinator
Lindsay Construction —Dartmouth, NS
- Full-time
- Administrative experience
- Human resources
- Organizational skills
- Flexible schedule
Quick apply
Scheduling Coordinator
ParaMed —Halifax, NS
- Full-time
- Customer service
- Administrative experience
- Computer skills
- Dental care
- Employee assistance program
Quick apply
Administrative Assistant
Emera Newfoundland —Halifax, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
6d
Clerk 2 (Relief)
Province of Nova Scotia —Dartmouth, NS
- $23.54–$25.62 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2d

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Safety, Fleet & Employee Engagement Coordinator NS/NB

PMC Energy Limited -
Halifax, NS

Quick apply

Job details

Full-time
$55,000–$75,000 a year
2 days ago

Qualifications

CPR Certification
NCSO
Analysis skills
Bachelor's
First Aid Certification
Communication skills
Mechanical knowledge
Driving Licence

Full job description

Job Overview

ABOUT PMC:

PMC Energy was founded in 2008 with a mission to save energy for our customers. We use energy efficient HVAC equipment, modern open control systems and unique control strategies to fine tune building performance and minimize energy use. We have performed many successful building retrofits, saving our customers hundreds of thousands of kilowatts of electricity.

PMC has been built on the foundation of a multi-trade technical and engineering team working collaboratively to deliver a superior product and service to our clients. Our team currently includes electricians, building automation technicians, HVAC journeymen, G1 gas technicians, mechanical engineers and more.

We are seeking a dynamic and proactive Safety, Fleet & Employee Engagement Coordinator to join our team. In this vital role, you will champion safety initiatives, oversee fleet operations, and foster a vibrant employee engagement culture across our facilities in Nova Scotia and New Brunswick. Your energetic approach will help create a safe, efficient, and motivating environment where every team member feels valued and empowered. This position offers an exciting opportunity to make a meaningful impact on workplace safety, operational excellence, and team morale.

Core Safety Responsibilities

Coordinate PMC’s safety program across service, construction, and office operations.
Complete regular field safety visits and documented jobsite inspections across PMC locations and projects.
Build relationships with technicians and supervisors so safety concerns are identified early and employees are comfortable reporting hazards and near misses.
Coach employees in the field on practical hazard controls, PPE, safe work practices and proper completion of field-level hazard assessments.
Verify that FLHAs are completed before work begins and reflect the actual hazards and controls—not completed after the work is finished.
Coordinate and help facilitate toolbox talks, safety meetings and company-wide safety campaigns.
Support the Joint Health and Safety Committee, including meeting preparation, documentation, recommendations and follow-up.
Receive and review incident, injury, property-damage and near-miss reports.
Assist management with incident and near-miss investigations using a non-blaming, root-cause approach.
Track corrective actions to completion and verify that the action taken actually controls the risk.
Maintain the safety dashboard and provide regular reporting on incidents, near misses, inspections, FLHAs, training, leading indicators and overdue corrective actions. PMC has already begun developing detailed dashboards and automated reporting that this person could own.
Analyze safety information to identify recurring hazards, weak signals, regional differences and areas requiring additional controls or training.
Maintain and organize PMC’s Safety Hub, including policies, safe work practices, job procedures, SDS information, forms and employee safety records.
Coordinate required safety training, certification renewals and employee safety learning paths through PMC Academy.
Monitor completion of safety orientations and required courses and follow up on overdue items.
Coordinate new-employee and site-specific safety orientations.
Develop and administer a practical subcontractor prequalification and onsite orientation process, including verification of workers’ compensation coverage, training and required safety documentation.
Assist with internal and external safety audits, customer prequalification requests and implementation of audit recommendations.
Participate in the development and improvement of policies, SOPs, forms and field-friendly safety processes.
Help management communicate safety expectations consistently while avoiding unnecessary paperwork or processes that are difficult to use in the field.
Promote positive safety recognition, including recognition for good hazard identification, near-miss reporting and proactive safety participation.
Provide managers with coaching and documentation support when repeated safety expectations are not being followed.
Coordinate emergency-preparedness requirements, first-aid resources, inspections and drills where applicable.
Maintain confidentiality regarding employee medical, injury and investigation information.

Fleet and driver-safety responsibilities

Coordinate PMC’s vehicle fleet records, assignments and day-to-day administrative needs.
Coordinate preventative maintenance, repairs, tire changes, breakdowns, recalls and vehicle downtime with approved vendors.
Monitor vehicle condition and appearance through scheduled inspections and photographs.
Monitor driver-safety information such as speeding, harsh driving, collisions and repeated vehicle-inspection deficiencies.
Follow up with employees and managers on unsafe driving trends in a fair and consistent manner.
Coordinate vehicle incident reporting, insurance information and post-collision follow-up.

Employee engagement and field-support responsibilities

Bring occasional coffee, snacks or small recognition items to field teams as part of planned employee-engagement visits.
Recognize good work, safe behaviours, customer service and employees who support their teammates.
Gather employee feedback regarding safety processes, tools, vehicles, training, morale and operational obstacles.
Escalate material concerns to the appropriate manager while respecting confidentiality.
Help coordinate field appreciation activities, safety contests, seasonal events and employee-recognition initiatives.
Support company communications, newsletters and safety or culture campaigns.
Help ensure remote and regional employees feel included—not only employees working near the main office.
Assist with onboarding check-ins for new field employees during their first several weeks.
Identify practical improvements that would make technicians’ work safer, easier and more efficient.

Qualifications and Experience

National Construction Safety Officer (NCSO) designation is preferred.
Occupational Health and Safety certificate or diploma, or an equivalent combination of education and practical safety experience is considered an asset.
Three to five years of occupational health and safety experience, preferably within construction, mechanical contracting, industrial service or another field-based operating environment.
Experience supporting a COR-certified organization, participating in safety audits and maintaining a practical safety-management system.
Demonstrated experience conducting field inspections, reviewing hazard assessments, investigating incidents and near misses, and tracking corrective actions to completion.
Working knowledge of occupational health and safety requirements in the Maritime provinces. Experience working across multiple provincial jurisdictions is considered an asset.
Strong ability to build trust with technicians, supervisors and managers and to coach employees in a practical, respectful and field-oriented manner.
Experience coordinating safety training, certification renewals, orientations and employee safety records.
Familiarity with fleet administration, driver-safety monitoring or commercial vehicle programs is considered an asset.
Strong organizational, documentation, analytical and communication skills.
Comfortable using Microsoft 365, dashboards, learning-management systems and electronic safety-management tools.
Valid driver’s licence, acceptable driving record and willingness to travel regularly throughout Atlantic Canada.
Current Standard First Aid and CPR certification, or willingness to obtain it shortly after hire.

Join us as our Safety, Fleet & Employee Engagement Coordinator to help build a safer workplace while energizing our teams through innovative engagement strategies!

Pay: $55,000.00-$75,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Extended health care
Life insurance
Paid time off
RRSP match

Education:

Bachelor's Degree (preferred)

Experience:

Occupational Health & Safety: 3 years (required)

Licence/Certification:

National Construction Safety Officer Designation (preferred)

Willingness to travel:

50% (preferred)

Work Location: On the road

Quick apply

Refine Your Search

administrative services coordinator jobs in halifax, ns

Safety, Fleet & Employee Engagement Coordinator NS/NB

Inventory & Warehouse Coordinator

Office Administrator

Marketing & Communications Coordinator

Real Estate Analyst/Coordinator

Program Coordinator

Administrative Assistant

Mechanic - Shop Foreman

Medical Administrative Coordinator

Administrative Coordinator

Client Care Coordinator

Clerk 3 (OPOP/OPIP Claim Coordinator)

Talent Pathways - Candidate Roster for Temporary Positions

Operations & Member Experience Coordinator

Administrative Coordinator

Residential Community Services Coordinator

Human Resources Coordinator

Scheduling Coordinator

Administrative Assistant

Clerk 2 (Relief)

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