Halifax, Ns Executive & personal assistants Jobs – 15 Openings This Week

Executive Assistant to Clinical Psychologist
CRUX Psychology —Halifax, NS
- $18–$23 an hour
- Full-time
- Customer service
- English
- Databases
Quick apply
11d
Executive Assistant
CJ Limited —Dartmouth, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
12d
Administrative Assistant 2 (Court and Sheriff Services)
Province of Nova Scotia —Halifax, NS
- $3,595.74–$4,494.70 a month
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
5d
Executive Assistant
Graybar —Halifax, NS
- No weekends
- Microsoft Office
- Computer skills
- Business
- Profit sharing
- Disability insurance
Administrative Assistant
Graybar —Dartmouth, NS
- No weekends
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Disability insurance
10d
Administrative Assistant - Barrington Hotel
Barrington Hotel —Halifax, NS
- Full-time
- Customer service
- Microsoft Office
- Hotel
- Dental care
- Tuition reimbursement
Quick apply
10d
Administrative Assistant
Emera Newfoundland —Halifax, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
2d
Executive Assistant (Commercial Banking)
BMO Financial Group —Halifax, NS
- $43,200–$80,300 a year
- Full-time
- Hotel
- Administrative experience
- Analysis skills
- Tuition reimbursement
- Life insurance
Administrative Assistant
Citco —Halifax, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Administrative Assistant to Director
Nova Scotia Health Authority (NSHA) —Halifax, NS
- $28.46–$34.86 an hour
- Full-time
- Customer service
- Administrative experience
- Bachelor's
- Disability insurance
- Dental care
4d
Executive Administrative and Governance Specialist
EfficiencyOne —Dartmouth, NS
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Senior Administrative Assistant
Doane Grant Thornton —Halifax, NS
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant / Bookkeeper
Welcome Housing and Support Services —Dartmouth, NS
- $28–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply
7d
Administrative Assistant
Royal Bank of Canada —Bedford, NS
- Full-time
- Microsoft Outlook
- Microsoft Office
- Communication skills
11d

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Executive Assistant Office of the CEO
Confidential —Markham, ON
In coordination with other administrative team members, liaise with philanthropies, support execution of office events, social committee planning and other…
$90,000–$115,000 a year
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3d
Executive Secretary
Westfield Secondary School —Toronto, ON
The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s…
$19.25 an hour
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6d

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Executive Assistant to Clinical Psychologist

CRUX Psychology
Halifax, NS

Quick apply

Job details

Full-time
$18–$23 an hour
11 days ago

Qualifications

Customer service
Filing
English
Databases
Project management
Bachelor's
Data entry
College diploma
Communication skills

Full job description

CRUX Psychology is seeking a qualified and highly organized full-time Executive Assistant to provide administrative support to progress important projects and to maximize growth. Reporting directly to Dr. Simon Sherry, the successful candidate will demonstrate excellent project management skills, a positive attitude, and a strong desire to learn new tasks. The Executive Assistant must be punctual and reliable and must be able to work independently with minimal supervision.

The successful candidate will demonstrate excellent customer service, strong written and verbal communication skills, and a willingness to learn new systems and processes. The ideal candidate is punctual, reliable, adaptable, and able to work both independently and collaboratively in a fast-paced clinical environment.

Previous medical or mental health office experience is preferred but not required. Experience with Google Workspace, spreadsheets, databases, clinical software, workflow tools, and interest in and openness to artificial intelligence is essential to this position.

CRUX Psychology provides expert therapy and assessment services backed by science and delivered with compassion. Our team is made up of 50+ psychologists across 10 provinces.

Mental health challenges are common, and psychological services are scarce. Many people go without needed help. CRUX Psychology is best in Canada at providing timely, accessible, evidence-based assessment and therapy. We are a growing practice driven by innovation, AI, and entrepreneurship. CRUX provides outstanding customer service, with competitive execution, so psychologists deliver better care, faster. CRUX’s purpose is clear: Uplift our communities by providing timely and accessible assessment and therapy to Canadians who would otherwise go without. For more information about CRUX Psychology, visit https://cruxpsychology.ca/

Executive Assistant Duties

Draft letters, emails or other correspondence
Assist with clinic growth plans
Support psychologist recruitment efforts
Schedule appointments and prepare background material for meetings
Research topics as directed
Complete personal, family-related, and business-related errands
Manage personal emails, daily agenda and google calendar when appropriate
Back up support for CRUX Office Administrator
Answer telephone and email inquiries, relay messages accurately, and complete follow-up communication as required.
Handle highly sensitive personal and clinical information with confidentiality, professionalism, and discretion.
Assist with general office administration, including incoming and outgoing mail, equipment coordination, and other operational duties as needed.
Attend meetings and support continuous improvement of administrative systems and processes.
Use and integrate AI to complete duties.
Other duties as assigned

Qualifications

Minimum two years of experience in customer service, administration, or office support, preferably in a clinic, health care, legal, or professional office environment.
A University degree or college diploma in a relevant discipline is preferred.
Proficiency with Google Workspace and other common business software applications.
Strong written and verbal communication skills.
Excellent organization skills and ability to manage multiple tasks under tight deadlines.
Strong attention to detail and accuracy.
Ability to work independently while also collaborating effectively with a team.
Trustworthy, discreet, and professional in handling confidential information.
Thoughtful, conscientious, kind, and client-centered in approach.
Motivated, dependable, and open to learning new tools and systems.

Hours and Salary:

35 hours per week at $18-$23 per hour, depending upon experience.

Contact: Please send your resume and cover letter to Jennifer Sherry, CRUX Psychology Practice Manager.

Job Type: Full-time

Pay: $18.00-$23.00 per hour

Language:

English (required)

Work Location: In person

Quick apply

Refine Your Search

executive & personal assistants jobs in halifax, ns

Executive Assistant to Clinical Psychologist

Executive Assistant

Administrative Assistant 2 (Court and Sheriff Services)

Executive Assistant

Administrative Assistant

Administrative Assistant - Barrington Hotel

Administrative Assistant

Executive Assistant (Commercial Banking)

Administrative Assistant

Administrative Assistant to Director

Executive Administrative and Governance Specialist

Senior Administrative Assistant

Executive Assistant / Bookkeeper

Administrative Assistant

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