Halifax, Ns Personal skills Jobs – 815 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
13h
Rec & Leisure Counsellor
Building Futures Employment Society - Building Futures Club —Lower Sackville, NS
- From $51,500 a year
- Weekends as needed
- Computer skills
- Social Work
- In-person
- Mileage reimbursement
- Dental care
Quick apply
7d
Community Inclusion Facilitator
Mosaic Community Homes —Dartmouth, NS
- $28.80–$31.22 an hour
- Full-time
- CPR Certification
- First Aid Certification
- Psychology
- Paid time off
Quick apply
Human Intelligence Officer
Canadian Security Intelligence Service —Halifax, NS
- $87,459–$120,917 a year
- Bilingual
- English
- Bachelor's
- Flexible schedule
Pharmacy Manager
Loblaw Companies Limited —Halifax, NS
- $49.75–$64.35 an hour
- Full-time
- Management
- Customer service
- Bachelor's
Parts Advisor
Tidal Tractor —Nova Scotia
- $45,000–$55,000 a year
- Full-time
- Sales
- Customer service
- Cashiering
- Store discount
- Designated paid holidays
Quick apply
Heavy Duty Mechanic
Liftow Limited —Dartmouth, NS
- $38–$43 an hour
- Full-time
- Heavy lifting
- Customer service
- Forklift
- Dental care
- Vision care
Quick apply
11d
Construction Safety Manager
Southwest Properties —Halifax, NS
- Weekends as needed
- CPR Certification
- Microsoft Office
- First Aid Certification
- Wellness program
- Dental care
Quick apply
Senior Site Superintendent- Construction
Southwest Properties —Halifax, NS
- Full-time
- Bachelor's
- Construction experience
- In-person
- Disability insurance
- Dental care
Quick apply
Data and Privacy Management Specialist
Port to Port Immigration Services Inc —Halifax, NS
- $55,712.41–$75,000.00 a year
- Full-time
- Hybrid work
- SQL
- Organizational skills
- Dental care
Quick apply
5d
Sales Engineer
Dash Social —Halifax, NS
- Full-time
- Sales
- Marketing
- Presentation skills
- Wellness program
- Dental care
Site Superintendent - Construction
Southwest Properties —Halifax, NS
- Full-time
- Bachelor's
- Construction experience
- In-person
- Disability insurance
- Dental care
Quick apply
Lifeguard THCC
Tim Hortons Foundation Camps —Halifax, NS
- 4 hour shift
- CPR Certification
- First Aid Certification
- In-person
Pharmacy Manager
Loblaw Companies Limited —Dartmouth, NS
- $50.00–$68.75 an hour
- Full-time
- Management
- Customer service
- Bachelor's
HVAC Sales Representative
TRALO Heating & Cooling —Dartmouth, NS
- $80,000–$200,000 a year
- Full-time
- Sales
- Customer service
- No experience needed
- Dental care
- Vision care
Quick apply
Pharmacy Manager
Loblaw Companies Limited —Halifax, NS
- $49.75–$64.35 an hour
- Full-time
- Management
- Customer service
- Bachelor's
Building Science Technologist
Pinchin Ltd —Dartmouth, NS
- Civil engineering
- Microsoft Office
- Bachelor's
Quick apply
Pharmacy Manager
Loblaw Companies Limited —Halifax, NS
- $49.75–$64.35 an hour
- Full-time
- Management
- Customer service
- Bachelor's
Travel Consultant
Maritime Travel —Dartmouth, NS
- $21.27–$21.92 an hour
- Part-time
- Hospitality
- Sales
- Customer service
- Disability insurance
- Dental care
Quick apply
Road Mechanic
Liftow Limited —Dartmouth, NS
- $38–$43 an hour
- Full-time
- Heavy lifting
- Customer service
- Forklift
- Dental care
- Vision care
Quick apply

I want to receive the latest job alerts for personal skills in halifax, ns

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

personal skills jobs near halifax, ns

Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
13 hours ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

personal skills jobs in halifax, ns

Office Manager

Rec & Leisure Counsellor

Community Inclusion Facilitator

Human Intelligence Officer

Pharmacy Manager

Parts Advisor

Heavy Duty Mechanic

Construction Safety Manager

Senior Site Superintendent- Construction

Data and Privacy Management Specialist

Sales Engineer

Site Superintendent - Construction

Lifeguard THCC

Pharmacy Manager

HVAC Sales Representative

Pharmacy Manager

Building Science Technologist

Pharmacy Manager

Travel Consultant

Road Mechanic

I want to receive the latest job alerts for personal skills in halifax, ns

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected