Halifax Ns Case coordinator Jobs – 19 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
4d
Truck and Transport Mechanic - Evening Shift
Dependable Truck & Tank Ltd —Dartmouth, NS
- Full-time
- Mechanic experience
- Maintenance
- Driving
- Dental care
- Paid time off
Quick apply
RN Case Manager Care Coordinator
Bayshore Medical Personnel —Halifax, NS
- No weekends
- CPR Certification
- Nursing
- BLS Certification
- Dental care
Quick apply
Housing Support Coordinator, Phoenix Supportive Housing Program
Phoenix Youth Programs —Halifax, NS
- $56,000 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Bachelor's
- Paid time off
- Employee assistance program
Quick apply
3d
Project Control Coordinator (PCO)
CGI —Halifax, NS
- $45,000–$90,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Restorative Justice Caseworker
Coverdale Justice Society —Halifax, NS
- $29.09 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Office
- Case management
- Dental care
- Paid time off
Quick apply
2d
Housing Support Worker - Waverley (Overnight)
YWCA Halifax —Halifax, NS
- From $50,000 a year
- Full-time
- Administrative experience
- Bachelor's
- First Aid Certification
- Dental care
- Paid time off
Quick apply
Housing Supporting Coordinator, Phoenix Scattered Site Housing Program
Phoenix Youth —Halifax, NS
- $56,000 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Bachelor's
- Paid time off
- Employee assistance program
3d
Front Desk Care Coordinator
Lifemark Health Group —Dartmouth, NS
- Part-time
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
Care Coordinator
Lifemark Health Group —Halifax, NS
- Temporary
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
13d
Diamond Bailey Mental Wellness and Addictions Coordinator
Mi'kmaw Native Friendship Centre —Halifax, NS
- From $60,000 a year
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
12d
SANE Professional Practice and Education Coordinator
Avalon Sexual Assault Centre —Halifax, NS
- $54 an hour
- 12 hour shift
- Microsoft Word
- CPR Certification
- Nursing
- Dental care
- Paid time off
Quick apply
4d
Overnight Residential Support Worker
The Salvation Army —Halifax, NS
- $18.30–$27.44 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Specialty Program Instructor
YMCA of Greater Halifax/Dartmouth —Halifax, NS
- Part-time
- Bilingual
- CPR Certification
- Customer service
Part-Time Academic (LJSO 3500.03: Legal Research and Writing) - Fall 2026
Dalhousie University —Halifax, NS
- Part-time
- Research
- Master's degree
- Databases
9d
Psychologist - Fully Remote / Virtual
Lifemark Health Group —Halifax, NS
- Full-time
- Remote
- Doctoral degree
- Master's degree
- Psychology
Quick apply
Senior Estimator
EllisDon Group —Halifax, NS
- $100,000–$135,000 a year
- Full-time
- Construction experience
- Budgeting
Psychologist, Fully Remote or Hybrid in Lower Sackville NS
Lifemark Health Group —Lower Sackville, NS
- Full-time
- Remote
- Bilingual
- Doctoral degree
- English
Quick apply
2d
Patient Care Coordinator - Gladstone Dental Centre
Dentalcorp Canada —Halifax, NS
- Full-time
- Employee assistance program
Quick apply
12d

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Licensed Immigration Consultant (RCIC)
2818437 Ontario Inc. —Richmond Hill, ON
Stay current with changes to Canadian immigration legislation, regulations, operational manuals, ministerial instructions, and provincial nominee program…
$60,000–$70,000 a year
Quick apply
9d
Pediatric Clinical Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
Facilitate support groups and community health initiatives. Coordinate referrals to specialists, therapists and community resources and monitor follow up…
$46.05–$66.00 an hour
Quick apply

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case coordinator jobs near halifax ns

Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
4 days ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

case coordinator jobs in halifax ns

Office Manager

Truck and Transport Mechanic - Evening Shift

RN Case Manager Care Coordinator

Housing Support Coordinator, Phoenix Supportive Housing Program

Project Control Coordinator (PCO)

Restorative Justice Caseworker

Housing Support Worker - Waverley (Overnight)

Housing Supporting Coordinator, Phoenix Scattered Site Housing Program

Front Desk Care Coordinator

Care Coordinator

Diamond Bailey Mental Wellness and Addictions Coordinator

SANE Professional Practice and Education Coordinator

Overnight Residential Support Worker

Specialty Program Instructor

Part-Time Academic (LJSO 3500.03: Legal Research and Writing) - Fall 2026

Psychologist - Fully Remote / Virtual

Senior Estimator

Psychologist, Fully Remote or Hybrid in Lower Sackville NS

Patient Care Coordinator - Gladstone Dental Centre

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