Halifax Ns Process improvement Jobs – 244 Openings This Week

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- $45,000–$65,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Organizational skills
- Dental care
- Paid time off
Quick apply
Senior Building Automation Systems Designer (BAS) NS or Moncton, NB
PMC Energy Limited —Dartmouth, NS
- $70,000–$85,000 a year
- Full-time
- Hybrid work
- Schematics
- Engineering
- System design
- Dental care
- Paid time off
Quick apply
Customer Success Specialist (Automation)
Graybar —Dartmouth, NS
- No weekends
- Salesforce
- Presentation skills
- Travel
- Profit sharing
- Disability insurance
Senior Executive Assistant
NOVA Injury Law —Bedford, NS
- $50,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
Human Resources Manager
Quest - A Society for Adult Support and Rehabilitation —Bedford, NS
- From $80,000 a year
- Full-time
- Research
- Microsoft Office
- Recruiting
- Dental care
- Paid time off
Quick apply
21h
Human Resources Manager
Quest - A Society for Adult Support and Rehabilitation —Dartmouth, NS
- From $80,000 a year
- Full-time
- Research
- Microsoft Office
- Recruiting
- Dental care
- Paid time off
Quick apply
21h
Assistant Property Manager
Westdale Properties —Dartmouth, NS
- $70,000–$75,000 a year
- Full-time
- Microsoft Excel
- Sales
- Customer service
- Disability insurance
- Dental care
Quick apply
Human Resources Manager
Quest - A Society for Adult Support and Rehabilitation —Halifax, NS
- From $80,000 a year
- Full-time
- Research
- Microsoft Office
- Recruiting
- Dental care
- Paid time off
Quick apply
21h
Property Administrator, Atlantic Canada
Plaza Retail REIT —Halifax, NS
- From $39,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Administrative experience
- Dental care
- Paid time off
Quick apply
9d
Production Manager
Amrize —Nova Scotia
- Engineering
- Microsoft Office
- Analysis skills
- Relocation assistance
- Dental care
6d
Manufacturing Specialist
ABK Biomedical Inc. —Halifax, NS
- $58,350 a year
- Overtime
- English
- Microsoft Office
- Assembly
- Dental care
- Vision care
Quick apply
Operations Supervisor, Marine
GFL Environmental —Dartmouth, NS
- Weekends as needed
- Microsoft Outlook
- Customer service
- Supervising experience
Human Resources Manager
Quest - A Society for Adult Support and Rehabilitation —Timberlea, NS
- From $80,000 a year
- Full-time
- Research
- Microsoft Office
- Recruiting
- Dental care
- Paid time off
Quick apply
21h
Strategic Pricing Manager
Source Atlantic Limited —Halifax, NS
- $95,000–$120,000 a year
- Full-time
- Finance
- Analysis skills
- Bachelor's
- Designated paid holidays
- Disability insurance
Production Manager
Amrize —Nova Scotia
- Engineering
- Microsoft Office
- Analysis skills
- Relocation assistance
- Dental care
6d
Firewood Splitter, Labourer
Barrett Firewood —Beaver Bank, NS
- $17–$25 an hour
- Full-time
- Maintenance
- English
- Forklift
Quick apply
Human Resource and Talent Development Manager
Dependable Truck & Tank Ltd —Dartmouth, NS
- $75,000–$100,000 a year
- Full-time
- Continuous improvement
- Team management
- Human resources
- Disability insurance
- Life insurance
Quick apply
Management Systems Advisor
MacKinnon and Olding Limited —Dartmouth, NS
- Immediate opening
- Engineering
- Databases
- SharePoint
- Disability insurance
- Dental care
Quick apply
ILS Engineer
GeoSpectrum Technologies, Inc —Dartmouth, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Engineering
- Paid time off
Quick apply
Freight Forwarder/Service Dispatcher
Mr. Spa —Dartmouth, NS
- $26–$30 an hour
- Part-time
- Customer service
- Data analysis skills
- Analysis skills
- Profit sharing
- Wellness program
Quick apply

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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$45,000–$65,000 a year

Qualifications

Cost management
Record keeping
Recruitment coordination support
System administration
Supplier management experience
Enterprise software
Workplace safety policies
ATS
Administrative support experience
Administrative and business operations experience
Administrative experience
Revit
Continuous improvement
Decision making
Report and presentation preparation
Written report writing
Vendor relationship management
Organizational skills
IT
HRIS
Purchase order processing
Office management
AI
Document management
Business
Autodesk
ProCore

Full job description

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

Quick apply

Refine Your Search

process improvement jobs in halifax ns

Office Manager & Systems Coordinator

Senior Building Automation Systems Designer (BAS) NS or Moncton, NB

Customer Success Specialist (Automation)

Senior Executive Assistant

Human Resources Manager

Human Resources Manager

Assistant Property Manager

Human Resources Manager

Property Administrator, Atlantic Canada

Production Manager

Manufacturing Specialist

Operations Supervisor, Marine

Human Resources Manager

Strategic Pricing Manager

Production Manager

Firewood Splitter, Labourer

Human Resource and Talent Development Manager

Management Systems Advisor

ILS Engineer

Freight Forwarder/Service Dispatcher

I want to receive the latest job alerts for process improvement in halifax ns

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