ABOUT SOCCER NOVA SCOTIA :
Soccer Nova Scotia (SNS) is the provincial governing body for soccer in Nova Scotia, responsible for the development, governance, and growth of the game across the province. A critical part of this mandate is the delivery of a high-quality, sustainable referee program that supports safe, fair, and positive soccer experiences at all levels of play.
GENERAL PURPOSE:
The Referee Operations & Development Coordinator is the primary operational, systems, and administrative lead supporting Soccer Nova Scotia's referee development program.
Working closely with the Referee Development Manager, this position ensures the referee program operates efficiently, accurately, and in full compliance with Soccer Nova Scotia and Canada Soccer requirements. The Coordinator oversees referee registration, certification, education logistics, compliance tracking, communications, reporting, event operations, and committee administration while serving as the authoritative source of referee operational data and systems information for the province.
This role plays a key part in supporting referee recruitment, retention, development, and overall program sustainability across Nova Scotia.
WHAT’S IN IT FOR YOU?:
Compensation: Competitive salary and comprehensive benefits package aligned with similar roles within Provincial Sport Organizations.
Time Off & Balance: Enjoy three weeks vacation, plus extended time off during the Christmas holiday period, supporting rest, recovery, and work-life balance.
Professional Development & Wellness: Access dedicated professional development funding to support continued learning, certification, and leadership growth, along with an annual healthy living allowance to support physical activity and overall well-being.
Travel Opportunities: Opportunities to travel provincially and nationally for events, competitions, and development initiatives—expanding your experience, network, and impact.
Flexibility: Work within a collaborative, high-performing team culture with flexible work arrangements.
Impact: Play a central role in shaping the future of refereeing across Nova Scotia.
Leadership: Lead and influence a province-wide referee system, aligned with national standards and connected to Canada Soccer.
Purpose: Contribute to delivering fair, safe, and high-quality soccer experiences for participants at every level of the game.
RESPONSIBILITIES:Referee Registration & Compliance:
- Manage the annual referee registration and certification process for all referees (entry-level and returning).
- Maintain records of referee registration, certification, upgrading, and eligibility status.
- Ensure referees have completed required screening, Safe Sport training, and mandatory compliance requirements.
- Determine referee eligibility for assignment based on registration, certification, and compliance status.
- Serve as the primary administrator for referee-related platforms including:
- • RAMP Registration
- RAMP Assigning (permissions and access)
- RAMP Game Sheets
- SmarterU
- SNS Website Resources
- Coordinate province-wide communications related to registration and compliance.
Education & Development Program Coordination :
- Coordinate logistics for all referee education and development activities including:
- • Entry-Level Referee Courses, Refresher Clinics, Continuing Referee Education Sessions, Upgrading Programs, Fitness Testing and Mentor and Assessor Development Activities.
- Book facilities, manage registrations, attendance tracking and prepare course materials and participant communications.
- Coordinate scheduling and logistics with instructors, assessors, mentors, and the Referee Development Manager.
- Support delivery of annual referee seminars and provincial development events.
Assignment Systems Support:
- Support the development and provincial rollout of a standardized referee assigning framework in collaboration with the RDO and Referee Development Committee.
- Maintain referee eligibility records, platform permissions and user access for assignors across the province.
- Provide operational support to assignors and referee leadership groups, including reporting and documentation.
- Maintain assigning-related operational procedures and documentation.
Recruitment, Retention & Event Support:
- Support referee recruitment campaigns, onboarding, and recognition initiatives.
- Assist with female referee, youth referee, and rural referee development initiatives.
- Coordinate referee logistics for provincial championships, tournaments, and special events including travel, accreditation, and materials.
Communications & Member Support:
- Serve as the primary point of contact for referee inquiries throughout Nova Scotia.
- Provide technical support for referee-facing systems and platforms.
- Maintain referee-related content on the SNS website.
- Support newsletters, announcements, and referee engagement initiatives.
Data Management, Reporting & Documentation:
- Compile and produce referee reports for:
- SNS Leadership
- Sport Nova Scotia
- Canada Soccer
- Funding and partner organizations
- Maintain accurate records of referee participation, education, assessment, and development activities.
- Support updates to referee handbooks, policies, educational resources, and operational procedures.
- Track and report on key referee program metrics.
- Support evidence-based decision-making through accurate reporting and data analysis.
Committee & Governance Administration:
- Support the Referee Development Committee through scheduling, agenda preparation, distribution of meeting materials, minute taking and action item tracking
- Maintain committee records and documentation and support administration of referee conduct files as directed by the RDM.
Additional Responsibilities:
- Coordinate accommodation, catering, and meeting logistics as required.
- Support Soccer Nova Scotia events and operational initiatives as assigned.
- Perform other duties consistent with the scope and intent of the position.
QUALIFICATIONS:
Education: in Business Administration, or a related field from a recognized educational institution or an equivalent combination of education and experience.
Experience required: 2–4 years in administration, operations coordination, program delivery, or event management. Experience managing databases, online platforms, and administrative systems. Proficiency with Microsoft Office and Google Workspace. Strong organizational and project coordination skills.
Preferred experience: Experience working within a sport organization, provincial sport organization, or non-profit. Experience coordinating education programs, training sessions, or events. Knowledge of soccer, officiating, or sport development systems.
CORE COMPETENCIES:
- Organizational Excellence: Manages multiple priorities, deadlines, and data with precision
- Customer Service & Relationship Building: Ability to provide responsive service while building positive relationships with referees, instructors, volunteers, leagues, and stakeholders.
- Adaptability: Flexible, solution-oriented, and comfortable working in a dynamic sport environment.
- Communication: Clear written and verbal skills across diverse audiences.
- Technology & Systems Management: Comfortable with databases, registration platforms, and digital tools.
- Integrity & Confidentiality: Handles sensitive information with professionalism, discretion, and sound judgment.
WORKING CONDITIONS:
- Primarily office-based with hybrid work flexibility.
- Occasional evening and weekend work during registration periods, clinics, tournaments, and special events.
- Occasional travel within Nova Scotia.
- Ability to lift and transport materials up to 20 lbs.
- Extended periods of computer and administrative work.
