Hamilton, On Administrative officer Jobs – 9 Openings This Week

Document Controller
Egis Group —Hamilton, ON
- $60,000–$75,000 a year
- Full-time
- Hybrid work
- Engineering
- Administrative experience
- Bachelor's
Quick apply
6d
Support Officer - Appendix D/Temporary Assignment (July 2026 - March 2028)
Mohawk College —Hamilton, ON
- $34.60 an hour
- Temporary
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Access
6d
Document Controller
Egis —Hamilton, ON
- Engineering
- Administrative experience
- Bachelor's
6d
RMA Coordinator
Evertz Microsystems Limited —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
3d
Sr. Consultant, Enterprise Risk & Transformation
McMaster University —Hamilton, ON
- $91,464–$137,196 a year
- Part-time
- PMP
- Master's degree
- Project management
13d
Office Administrator (Entry Level)
Evertz Microsystems Limited —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
7d
Administrative Assistant, Finance Department
Evertz Microsystems Limited —Burlington, ON
- $40,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Employee assistance program
Quick apply

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Support Officer - Appendix D/Temporary Assignment (July 2026 - March 2028)
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Liaising with academic partners, community partners, professional associations, certification bodies, industry partners, and outside agencies regarding program-…
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6d

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Document Controller

Egis Group -
Hamilton, ON

Quick apply

Job details

Full-time
$60,000–$75,000 a year
6 days ago

Qualifications

Engineering
Administrative experience
Bachelor's
SharePoint
Construction experience
College diploma
Document management
Business
Communication skills
Information management

Full job description

Company Description

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability.

Job Description

We are currently seeking a Document Controller to support a variety of active transportation and infrastructure projects across Ontario.

Are you passionate about organization, precision, and supporting complex infrastructure projects behind the scenes? Join Egis Canada as a Document Controller and take on a vital role in ensuring our project teams have the accurate, up-to-date information they need to succeed. Working closely with engineers, contract administrators, and project stakeholders, you’ll manage the flow of technical documentation across multiple platforms and disciplines.

This role offers the opportunity to build deep familiarity with engineering documentation standards and tools while supporting major infrastructure initiatives. You’ll be a key contributor to project efficiency, compliance, and success—making your attention to detail and process management skills essential.

Responsibilities

Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence.
Ensure the accuracy and compliance of all document data in line with internal procedures and quality standards.
Manage the flow of documentation within the organization and between external project stakeholders.
Retrieve and distribute files as needed by team members across multiple disciplines.
Develop and manage electronic workflows to streamline document submissions and approvals.
Monitor document quality and proactively manage any discrepancies or process issues.
Prepare ad-hoc reports on project documentation status and deliverables.
Perform other administrative and project support tasks as required.

Qualifications

University degree or College diploma in Business Administration, Engineering, or a related discipline.
Minimum 3 years of experience supporting engineering or construction projects.
Proficiency in document control processes, with a strong understanding of quality and compliance standards.
Experience with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms.
Strong communication, organizational, and problem-solving skills.
Self-starter with a collaborative, team-oriented approach and a focus on process improvement.

Why Join Egis?

Egis Canada is synonymous with project and construction management best practices, delivering over 50 infrastructure projects annually with a dedicated team of 200+ professionals. As a Document Controller, you’ll play a behind-the-scenes but essential role in ensuring the quality and flow of information that supports project delivery.

This position offers a front-row seat to some of Ontario’s most impactful transportation and infrastructure projects, with opportunities to grow your expertise in project administration, quality systems, and information management. Join a company that values your diligence, supports your professional development, and empowers you to contribute meaningfully to complex projects.

Additional Information

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients. The salary range advertised may exceed the range based on several factors, including relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.

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administrative officer jobs in hamilton, on

Document Controller

Support Officer - Appendix D/Temporary Assignment (July 2026 - March 2028)

Document Controller

RMA Coordinator

Sr. Consultant, Enterprise Risk & Transformation

Office Administrator (Entry Level)

Administrative Assistant, Finance Department

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