Hamilton, On Executive assistant to ceo Jobs – 4 Openings This Week

Executive Assistant / Accreditation Lead
Wayside House of Hamilton —Hamilton, ON
- $60,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Mileage reimbursement
- Disability insurance
Quick apply
Executive Assistant to CEO (Full-time, IN-OFFICE)
Icon Office Environments —Brantford, ON
- $60,320–$70,720 a year
- Weekends as needed
- Research
- Associate's degree
- Communication skills
- Mileage reimbursement
- Paid sick leave

Other jobs to consider

Find your next job by exploring related positions.

Executive Assistant / Accreditation Lead
Wayside House of Hamilton —Hamilton, ON
Experience within healthcare, social services, addictions, mental health, supportive housing, or non-profit organizations is strongly preferred.
$60,000–$65,000 a year
Quick apply
Executive Assistant to CEO (Full-time, IN-OFFICE)
Icon Office Environments —Brantford, ON
Valid G driver’s license and access to a vehicle (mileage reimbursed). Coordinate complex travel plans, itineraries, and logistics, taking the lead on all…
$60,320–$70,720 a year

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Executive Assistant to CEO
Bravura Architectural Products —Whitby, ON
Exceptional written communication skills with a demonstrated ability to manage high-volume executive email and telephone screening. How You Will Make an Impact.
$60,000–$80,000 a year
Quick apply
7d
Investment & Executive Associate
On-Time Human Resources —Markham, ON
Provide office and administrative support to senior leadership (Chairman / CEO / Partner level). Investment banking, consulting, or senior executive support…
$75,000–$90,000 a year
Quick apply
11d

Show more jobs in cities nearby

I want to receive the latest job alerts for executive assistant to ceo in hamilton, on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant to ceo jobs near hamilton, on

Executive Assistant jobs in Hamilton, ON

Executive Assistant jobs in St. Albert, AB

Speech Language Assistant jobs in Alberta

Sales Executive jobs in Toronto, ON

Executive Assistant jobs in Trenton, ON

Executive Assistant jobs in Oldcastle, ON

Administrative Assistant jobs in Scarborough, ON

Executive Assistant jobs in Georgetown, ON

Clinical Assistant jobs in Halifax, NS

Executive Assistant To Ceo jobs in Montréal, QC

Executive Assistant To Ceo jobs in Edmonton, AB

Executive Assistant To Ceo jobs in Greater Toronto Area, ON

Lab Assistant jobs in Ontario

Early Childhood Assistant jobs in Whitby, ON

Executive Assistant To Ceo jobs in Toronto, ON

Executive Director Executive Director jobs in New Brunswick

Executive Assistant / Accreditation Lead

Wayside House of Hamilton -
Hamilton, ON

Quick apply

Job details

Full-time
$60,000–$65,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
QuickBooks
Business
Document management systems
Communication skills
Time management

Full job description

Join a Mission That Changes Lives

Wayside House of Hamilton has been helping men overcome substance use disorders and rebuild their lives for nearly 60 years. We are seeking an experienced, highly organized, and detail-oriented Executive Assistant – Accreditation Lead to support executive leadership, governance, accreditation, financial administration, and organizational accountability.

This is not an entry-level administrative position.

We are seeking a professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and possesses exceptional organizational, communication, and documentation skills.

What Success Looks Like

Within your first year, you will:

✓ Coordinate and support all Board of Directors and Committee meetings.

✓ Maintain accreditation documentation and evidence systems in preparation for surveys and reviews.

✓ Support compliance with governance, ONCA, and organizational reporting requirements.

✓ Manage accounts payable processes with a high level of accuracy.

✓ Maintain HR records, onboarding documentation, and payroll support systems.

✓ Produce accurate reports for leadership, auditors, funders, and external stakeholders.

✓ Assist in maintaining organizational data systems including EMHware, Greenspace, and QuickBooks.

Key Responsibilities

Executive & Leadership Support

Manage CEO calendar and meeting coordination.
Prepare reports, presentations, correspondence, and organizational documentation.
Track action items and follow-up requirements.
Support executive projects and organizational initiatives.

Accreditation & Quality Improvement

Lead accreditation preparation activities.
Maintain evidence repositories and compliance documentation.
Coordinate policy reviews and quality improvement activities.
Support organizational readiness for accreditation surveys.

Governance & Board Administration

Prepare Board and Committee agendas and packages.
Record and distribute Board minutes.
Maintain governance records and documentation.
Support compliance with ONCA requirements and governance best practices.

Financial Administration

Process accounts payable transactions through QuickBooks.
Code invoices accurately using established accounting procedures.
Coordinate cheque preparation and expense claim processing.
Support payroll data collection and reporting.
Assist with audit preparation and financial documentation.
Assist leadership with preparing monthly financial reports and related operational documentation to support informed decision making.
Prepare Ministry of Health-related financial documentation.

Human Resources Administration

Maintain employee files and confidential records.
Coordinate onboarding documentation.
Support benefits administration and HR reporting.
Maintain compliance with employment and organizational requirements.

Data & Reporting

Generate reports for leadership, funders, auditors, and accreditation bodies.
Maintain data integrity across organizational systems.
Support outcome measurement and organizational reporting activities.

Required Qualifications

Applicants must demonstrate:

Education

Diploma or Degree in Business Administration, Office Administration, Human Resources, Accounting, Healthcare Administration, or a related field.

Experience

Minimum 5 years of progressively responsible experience in:

Executive administration
Board governance support
Financial administration
Human resources administration
Accreditation, compliance, or quality improvement environments

Experience within healthcare, social services, addictions, mental health, supportive housing, or non-profit organizations is strongly preferred.

Technical Skills

Applicants must be proficient in:

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
QuickBooks
Document management systems
Meeting and calendar management systems

Experience with the following is considered a strong asset:

EMHware
Greenspace Health
Accreditation processes (CCA, Accreditation Canada, CARF, etc.)
Ontario Not-for-Profit Corporations Act (ONCA)

Competencies We Are Looking For

We are seeking someone who can demonstrate:

Exceptional attention to detail
Strong written communication skills
Ability to manage confidential information
Strong organizational and time-management skills
Ability to work independently
Ability to manage competing priorities and deadlines
Professional judgment and discretion
Strong interpersonal and relationship-building skills

Application Requirements

Only applicants who submit the following will be considered:

Cover Letter
Resume
References will be required

Applications without a cover letter will not be reviewed.

Job Type: Full-time

Pay: $60,000.00-$65,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Discounted or free food
Life insurance
Mileage reimbursement
On-site parking
Paid time off
RRSP match
Vision care

Experience:

relative: 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

executive assistant to ceo jobs in hamilton, on

Executive Assistant / Accreditation Lead

Executive Assistant to CEO (Full-time, IN-OFFICE)

Other jobs to consider

Explore jobs in cities nearby

I want to receive the latest job alerts for executive assistant to ceo in hamilton, on

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected