Hamilton, On Fleet maintenance coordinator Jobs – 4 Openings This Week

Service Coordinator
Paddock Transport International —Stoney Creek, ON
- Customer service
- Maintenance
- Microsoft Office
Quick apply
Material Coordinator
Cargojet Airways Ltd. —Hamilton, ON
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Repairs Coordinator
Cargojet Airways Ltd. —Hamilton, ON
- Forklift
- Analysis skills
- Communication skills
Quick apply
4d
310T/310J Licensed Technician
Joseph Transportation Group —Hamilton, ON
- From $34 an hour
- 12 hour shift
- Mechanic experience
- In-person
- Communication skills
- Wellness program
- Disability insurance
Quick apply
4d

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Service Coordinator

Paddock Transport International -
Stoney Creek, ON

Quick apply

Job details

Qualifications

Preventative maintenance
Customer service
Post-secondary education
Filing
Maintenance
Microsoft Office
High school diploma or GED
Business
Communication skills
Time management

Full job description

The Service Coordinator is responsible for coordinating and supporting the day-to-day maintenance and repair activities of the fleet maintenance department. This role acts as the primary liaison between operations, vendors, and maintenance staff to ensure repairs, preventative maintenance, inspections, and service requests are scheduled, communicated, and completed efficiently. The Service Coordinator helps maximize fleet uptime while ensuring compliance with company policies, safety standards, and regulatory requirements.

Maintenance Coordination

Receive, prioritize, and process maintenance and repair requests from drivers, operations personnel, and customers.
Schedule preventative maintenance services, repairs, inspections, and warranty work.
Coordinate work assignments with shop supervisors, technicians, and vendors.
Monitor repair progress and provide regular updates
Ensure work orders are opened, updated, and closed accurately and in a timely manner.
Assist with managing vehicle downtime and scheduling equipment availability.

Work Order Administration

Create and maintain detailed service records and repair documentation.
Verify labour hours, parts usage, and repair details are accurately entered into maintenance management systems.
Review completed work orders for accuracy and completeness.
Maintain electronic and paper maintenance files in accordance with company and regulatory requirements.
Generate reports related to maintenance activities, vehicle status, and shop productivity.

Fleet Compliance Support

Monitor upcoming preventative maintenance schedules and inspection due dates.
Assist in tracking regulatory inspections, certifications, and fleet compliance requirements.
Ensure maintenance records are retained and organized in accordance with applicable regulations.
Support audit preparation and documentation requests.

Parts and Vendor Coordination

Coordinate with parts personnel to ensure required parts and materials are available for scheduled repairs.
Communicate with external service providers, dealerships, and vendors regarding repair status, estimates, and service appointments.
Obtain and track repair quotes and authorizations as required.
Assist in managing warranty claims and vendor service documentation.

Customer and Driver Support

Serve as a primary point of contact for maintenance-related inquiries.
Communicate repair timelines, vehicle status updates, and maintenance schedules to drivers and operational departments.
Address maintenance concerns and escalate issues when necessary.

Inventory and Administrative Support

Assist with tracking maintenance-related expenses and purchase orders.
Support inventory control processes for shop supplies and commonly used parts.
Maintain organized filing systems and maintenance databases.
Prepare maintenance reports and performance metrics as requested.

Health and Safety

Follow all company safety policies and procedures.
Promote a safe and organized work environment.
Report safety concerns, incidents, and equipment deficiencies promptly.
Support compliance with occupational health and safety requirements.

Qualifications

High school diploma or equivalent required.
Post-secondary education in business administration, transportation, logistics, or a related field is considered an asset.
Previous experience in fleet maintenance, transportation, trucking, automotive service, or a maintenance coordination role preferred.
Strong understanding of preventative maintenance programs and fleet operations.
Knowledge of commercial vehicle maintenance practices is considered an asset.

Skills and Competencies

Excellent organizational and time management skills.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite and maintenance management software.
Strong attention to detail and accuracy.
Problem-solving and decision-making skills.
Ability to work independently and as part of a team.

Quick apply

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fleet maintenance coordinator jobs in hamilton, on

Service Coordinator

Material Coordinator

Repairs Coordinator

310T/310J Licensed Technician

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Maintenance Coordination

Work Order Administration

Fleet Compliance Support

Parts and Vendor Coordination

Customer and Driver Support

Inventory and Administrative Support

Health and Safety

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