hamilton, on senior administrative assistant Jobs – 2 Openings This Week

ADMINISTRATIVE ASSISTANT (III)
McMaster University —Hamilton, ON
- $26.99–$38.03 an hour
- Temporary
- Microsoft Excel
- Data entry
- Organizational skills
5d
Administrative Assistant, Academic (III)
McMaster University —Hamilton, ON
- $26.99–$38.03 an hour
- Temporary
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
23h

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Administrative Assistant, Academic (III)
McMaster University —Hamilton, ON
Greet visitors, answer, or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature…
$26.99–$38.03 an hour
23h

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ADMINISTRATIVE ASSISTANT (III)

McMaster University -
Hamilton, ON

Apply Now

Job details

Temporary
$26.99–$38.03 an hour
5 days ago

Qualifications

Website maintenance
Microsoft Excel
Filing
Data entry
Organizational skills
College diploma
Communication skills

Full job description

Job ID

75924

Job Title

ADMINISTRATIVE ASSISTANT (III)

Regular/Temporary

Temporary

Location

HSC- Central Campus

Open Date

2026/05/29

Job Type

Limited Term (>12 months)

Close Date

2026/06/11

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Medicine

Full/Part Time

Full-Time

Salary Grade/Band

Grade 6

Salary Range

$26.99 - $38.03 (hourly)

Job Code

JD0643

Existing Vacancy

Yes - Newly Created Position

Contract Duration

24.4 Months

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday-Friday, 8:30am-4:30pm

Education Level

2 year Community College diploma in Office Administration or related field of study.

Career Level

Requires 4 years of relevant experience.

Anticipated Fill Date

As soon as possible

Existing Vacancy?

Yes

Job Description Number

JD00643

Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Job Summary:

The Administrative Assistant (III) will oversee the day-to-day administrative operations of a Research Institute, establish priorities and schedule projects. The successful incumbent will participate in the implementation of projects, work methods and procedures and recommend procedural changes to improve unit efficiency.

Accountabilities:

Participate in the development and implementation of projects, work methods and procedures.
Recommend procedural changes to improve unit efficiency, including recommendations on staff requirements.
Follow up on and ensure appropriate implementation of decisions made by supervisor.
Resolve complex problems within area of responsibility, consult relevant documentation, and liaise with appropriate
resource persons to obtain and provide information on a variety of diverse and complex administrative issues.
Collect, analyze, assess, and summarize information relevant to the decision-making process and develop recommendations for final approval and implementation.
Develop estimates of time and resources for various activities and events.
Contribute to the development of budgets for review and approval.
Implement and maintain budgets. Create financial projections and adjust budgets throughout the fiscal year.
Exercise appropriate controls, monitor, and reconcile accounts.
Establish priorities for general office operations.
Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized
knowledge of policies and procedures.
Utilize discretion and judgment to screen visitors and telephone calls and notify appropriate personnel.
Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal
entries.
Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
Provide policy and procedure information to others.
Gather and compile the paperwork required to facilitate hiring and payment processes.
Collect, verify, and input data into a variety of spreadsheets and databases.
Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
Write a variety of formal notes and records such as meeting minutes.
Update and maintain information on websites and social networks.
Format, word process, edit, and proofread a variety of documents and materials.
Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
Monitor and order office supplies.
Source and obtain pricing information for office supplies and equipment.
Set up and maintain filing systems, both electronic and hard copy.

Skills and Qualifications:

2-year Community College diploma in Office Administration or related field of study.
Requires 4 years of relevant experience.
- Well versed in Excel, including data entry, maintaining spreadsheets, summarizing data tables, and creating basic graphs/charts
- Experience updating and maintaining website content
- Understanding of MOSAIC and budget-related processes
- Strong communication and interpersonal skills
- Ability to use professional social media platforms effectively
- Strong organizational skills and attention to detail

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

Apply Now

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Administrative Assistant, Academic (III)

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