Hamilton On Office administrator burlington Jobs – 26 Openings This Week

New Home Sales Administrator (Burlington)
RARE Real Estate Inc. —Burlington, ON
- $20–$27 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Dental care
- Paid time off
Quick apply
Office Administrator
4Sight Search Solutions Inc. —Burlington, ON
- $50,000–$65,000 a year
- Full-time
- Inventory control
- Customer service
- QuickBooks
Quick apply
12d
Executive Real Estate Assistant
Confidential —Burlington, ON
- From $65,000 a year
- Full-time
- CRM software
- Google Suite
- Administrative experience
Quick apply
Dental Administrator (Concierge)
Passion Dental Group —Burlington, ON
- Weekends as needed
- EMR systems
4d
Payroll & Benefits Administrator
Robert Half —Burlington, ON
- $70,000–$75,000 a year
- Finance
- Business
- Accounting
Quick apply
4d
Office Administrator
ControlChem Canada Ltd. —Burlington, ON
- $48,000–$55,000 a year
- Full-time
- Microsoft Word
- Administrative experience
- First Aid Certification
- Dental care
- Paid time off
Quick apply
5d
Administrative Assistant (Entry Level)
Evertz Microsystems Limited —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Data entry
- Employee assistance program
Quick apply
13d
Office Administrator
REEL —Burlington, ON
- $48,000–$62,000 a year
- Part-time
- ERP systems
- Administrative experience
- High school diploma or GED
Quick apply
Office Manager/Administrator
Fieldstone Law —Burlington, ON
- From $55,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
7d
Customer Care Rep
Edge Imaging Inc —Burlington, ON
- $19–$21 an hour
- Full-time
- Research
- Data entry
- Communication skills
Quick apply
Operations and Production Administrator
Eltherm Canada Inc —Burlington, ON
- From $55,000 a year
- Full-time
- English
- Administrative experience
- Project management
- Designated paid holidays
- Dental care
Quick apply
5h
Talent Acquisition Administrator
Alberici Constructors, LTD Canada —Burlington, ON
- Microsoft Office
- Administrative experience
- Human resources
Quick apply
5d
Front Desk Administrator
Dental Edge —Burlington, ON
- $19.00–$26.84 an hour
- Part-time
- English
- Administrative experience
- In-person
- Dental care
Quick apply
Workers’ Compensation Claims Administrator
Organizational Solutions —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Hybrid work
- Medicine
- Customer service
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
2d
Digital Communications & Office Administrator
Burlington East Community Church —Burlington, ON
- $21–$25 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Databases
Quick apply
6d
Paralegal / Workers Compensation Claims Administrator
Organizational Solutions —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Travel
- Disability insurance
- Dental care
Quick apply
2d
Wellness Coordinator / Front Desk Administrator
Roseland Wellness —Burlington, ON
- From $18 an hour
- Part-time
- Microsoft Word
- Google Suite
- Medical office experience
Quick apply
11d
Quality Control (QC) Plan Administrator
JFE Shoji Power Canada Inc. —Burlington, ON
- $20–$25 an hour
- Contract
- English
- Administrative experience
- Quality Control
Quick apply
Physiotherapy Clinic Receptionist
Velocity Sports Medicine and Training Centre —Burlington, ON
- From $18 an hour
- Part-time
- English
- Administrative experience
- Cashiering
- Flexible schedule
Quick apply
Health & Safety Specialist
Burlington Hydro Inc. —Burlington, ON
- $105,000–$120,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Engineering
- Dental care
- Work from home

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New Home Sales Administrator (Burlington)

RARE Real Estate Inc.
Burlington, ON

Quick apply

Job details

Full-time
$20–$27 an hour

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
French
Microsoft Excel
Microsoft Outlook
Open house
Marketing
Post-secondary education
Administrative support experience
Filing
Sales administration
English
Administrative and business operations experience
Microsoft Office
Administrative experience
High school diploma or GED
Social media platforms
Stakeholder coordination
Customer service orientation
Data entry
Contracts
Front desk
Anti-Money Laundering and Anti-Terrorist Financing Regulations
Deposits
Business
Communication skills
Client interaction
Marketing collateral creation

Full job description

Position Overview

The New Home Sales Administrator plays a key role in supporting the day-to-day operations of a pre-construction sales office. This position is responsible for coordinating administrative processes, managing documentation, and assisting the sales team to ensure the smooth execution of new home sales activities.

As the first point of contact for visitors, this role is front-facing and plays an important part in shaping the purchaser and broker experience. The successful candidate will create a welcoming and professional environment while ensuring visitors are properly registered and directed, helping to deliver a positive first impression of the developer they are representing.

This role requires exceptional organization, strong attention to detail, and a professional, customer-focused approach.

Key Responsibilities:

Administrative & Sales Support

Prepare Agreements of Purchase and Sale and related documentation based on instructions from the sales team.
Maintain digital Lot files and purchaser records for all sold units, ensuring documentation is complete, organized, and confidential.
Track and manage deposits, ensuring timely processing and compliance with developer and company policies.
Maintain accurate inventory records, including lot availability, pricing updates, and new releases, ensuring updates are communicated to the sales team.
Collect and maintain purchaser information in accordance with FINTRAC requirements.
Record and track delinquent payments and follow-up attempts.
Collect and review mortgage documentation to ensure compliance with required guidelines.

Sales Office Operations

Serve as the first point of contact for all visitors to the sales office, greeting purchasers and brokers professionally and ensuring a welcoming and positive first impression.
Register all visitors accurately, ensuring new guests complete registration forms and broker information is collected when applicable.
Monitor voicemail and incoming email correspondence, responding to or directing inquiries appropriately.
Maintain the presentation and organization of the sales center, including signage, marketing collateral, and display materials.
Order and maintain inventory of office supplies, marketing materials, welcome gifts, and closing gifts.
Maintain sales office and model home deficiency lists.
Assist with the coordination and execution of sales events, broker previews, open houses, and promotional activities.
Help create a professional and welcoming sales environment that reflects the quality of the builder brand and enhances the purchaser experience.
Open and close the sales center and model homes as required.

Reporting & Systems Management

Prepare and distribute daily and weekly sales and traffic reports for internal teams and developer stakeholders.
Maintain and update CRM systems and internal sales tracking tools, ensuring accurate data entry and reporting.
Utilize centralized ERP and sales systems (such as SalesXpress or similar platforms) to manage sales documentation and reporting.

Client & Developer Communication

Serve as a point of contact for general inquiries from purchasers, brokers, and other stakeholders.
Coordinate with developers regarding pricing changes, incentives, and project updates, and communicating relevant information to the sales team.
Attend internal sales and marketing meetings and communicate updates, issues, and questions as required.
Respond to general online inquiries and assist with managing comments or reviews on social media platforms when required.

General Administrative Duties

Perform general administrative and office coordination duties as required to support the sales team and maintain smooth day-to-day operations.

Qualifications:

Experience & Education

2+ years of administrative experience, preferably within real estate, new home sales, or a related field.
Experience working with a residential home builder or pre-construction sales environment is considered an asset.
Post-secondary education in business administration, sales, marketing, or a related field preferred.
High school diploma required.

Skills & Competencies

Exceptional organizational and multitasking skills with the ability to prioritize effectively.
Strong written and verbal communication skills.
High level of attention to detail and accuracy.
Professional demeanor with a client-focused approach.
Ability to work in a fast-paced sales environment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems.
Experience with builder ERP or sales systems (such as Newstar and SalesXpress) is considered an asset.
Bilingual (English/French) considered an asset.

Working Conditions

Extended periods of working at a computer may be required.
Occasional visits to construction sites may be required; appropriate protective equipment may be necessary.
Flexibility to work evenings and weekends is required.
Reliable transportation may be required to attend off-site sales centers or events.

Compensation & Benefits

Competitive hourly compensation starting at $20/hour
Comprehensive benefits package

Job Type: Full-time

Pay: $20.00-$27.00 per hour

Benefits:

Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Application question(s):

What city are you located in?
Are you willing to work both weekend days? (2 days off during week in lieu)

Education:

Secondary School (required)

Work Location: In person

Quick apply

Refine Your Search

office administrator burlington jobs in hamilton on

New Home Sales Administrator (Burlington)

Office Administrator

Executive Real Estate Assistant

Dental Administrator (Concierge)

Payroll & Benefits Administrator

Office Administrator

Administrative Assistant (Entry Level)

Office Administrator

Office Manager/Administrator

Customer Care Rep

Operations and Production Administrator

Talent Acquisition Administrator

Front Desk Administrator

Workers’ Compensation Claims Administrator

Digital Communications & Office Administrator

Paralegal / Workers Compensation Claims Administrator

Wellness Coordinator / Front Desk Administrator

Quality Control (QC) Plan Administrator

Physiotherapy Clinic Receptionist

Health & Safety Specialist

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