Executive Assistant to Realtor / Real Estate Business Owner
In Office
About the Role
We're looking for a sharp, systems-driven Executive Assistant to support Kip, a busy
Realtor and real estate business owner. This is not a passive inbox-monitoring role or
a bubbly front desk position. You will be in the middle of active deals, fast-moving
conversations, and real decisions — and you'll be expected to move with the same
speed and precision as the person you're supporting.
This is a fast-growing real estate business with real momentum — and room to grow
with it. For the right person, this role comes with genuine investment in your growth
— professional development, expanding skills, and increasing responsibility as the
business scales, allowing you to grow your career in a meaningful way.
If you thrive on structure, love a good checklist, and feel pride in being excellent and
supportive — and you're looking for something outside the ordinary and a real
opportunity to grow as a person — we'd love to hear from you.
What You'll Do
Operations and Transaction Coordination
- Monitor and update the deal management system; track due dates and
- proactively flag anything at risk
- Record outcomes from appointments and calls promptly and accurately
- Prepare all relevant supporting documents and information so Kip walks into
- meetings prepared
- Prepare complete, polished appointment folders so every meeting starts
- organized and professional
- Collect all relevant information and communicate it clearly to Realtors, clients,
- lawyers, and outside vendors; execute a high volume of tasks and make
- decisions confidently within clearly defined guidelines we provide and train
- you on
Communication & Inbox Management
- Own the email inbox — triage, draft, send, and follow up
- Manage Kip's calendar with care and foresight
- Take instructions over the phone (sometimes rapid-fire, sometimes 9 things at
- once) and execute independently without needing to circle back
Accountability & Follow-Through
- Proactively push Kip to stay on top of commitments, deadlines, and action items
- Use established follow-up cadences to stay on top of Kip, clients, vendors, and
- anyone else who needs a nudge — without being asked
- Adapt fluidly as the day shifts — when appointments move and priorities
- change, you recalibrate without missing a beat
- Anticipate what's needed next and have it ready
Who You Are
- Extremely Type A. You notice when things are slightly off and you fix them.
- A strong academic track record. You took school seriously, applied yourself,
- and it showed. That same work ethic is what we're looking for here.
- A strong writer and communicator. Clear, direct, human. No AI-generated
- fluff.
- A context-switcher. You can go from a deal update to a calendar reschedule to
- drafting an email without losing a beat.
- Resourceful. When you hit a wall, you find a way around it.
- Process-oriented. You don't just follow systems — you love them. You improve
- them.
- Autonomous. Once you have the training and direction, you run. You don't
- need hand-holding.
Requirements
- Exceptional written and verbal communication skills
- Comfortable receiving and executing multi-part verbal instructions in real time
- Comfortable with technology, including CRM, deal management tools, calendar
- platforms, and email
- Ability to maintain confidentiality and exercise strong judgment
- Availability to respond quickly during business hours
- No real estate experience required — we train you on everything. What we can't
- train is the personality: sharp, organized, and genuinely wired for systems
- Minimum typing speed of 60 WPM
- Comfortable occasionally running errands or handling tasks outside the office as
- needed
To apply, write us a short note — in your own words — covering three things: what the last 5
years of your life have looked like, what life experiences and character traits you have that
you think would make you great for this role, and what you want out of life. Deliver it in
whatever format you'd like to [email protected]. We read every one.
Pay: $51,487.00-$60,000.00 per year
Benefits:
Education:
- Secondary School (required)
Experience:
- Administrative: 2 years (preferred)
Licence/Certification:
- Real Estate License (preferred)
Location:
- Kamloops, BC V2C 3J4 (required)
Work Location: In person
