As Canada’s second-largest commercial radio broadcaster, Vista Radio Ltd operates over 70 radio stations and digital news portals across three provinces and the Northwest Territories! Each of our stations is deeply rooted in the communities we serve while retaining local voices, building strong connections, and delivering stories that matter. Paired with dynamic digital portals, our stations provide 24/7 access to timely, trusted, and hyper-local content, keeping our audiences informed, engaged, and connected.
Your next opportunity is here! We're looking for an organized, detail-oriented, and tech-savvy HR Operations Coordinator to join our Human Resources team in Kelowna, BC.
If you're the type of person who loves bringing order to complexity, enjoys working with systems, thrives on organization, and gets genuine satisfaction from making processes run smoothly, we'd love to meet you.
We are looking for a lifer, someone who gets us and wants to grow with us long-term. We're collaborative, supportive, and always looking for ways to improve. We need someone who enjoys working behind the scenes to create an exceptional employee experience while ensuring our HR operations are accurate, efficient, and compliant.
If you're looking for a role where every day brings something different, where technology and organization come together, and where your work truly makes a difference, we're ready to talk to you!
About the Job:
Vista Radio has an immediate opening for a full-time HR Operations Coordinator, based on-site in Kelowna, BC.
This role serves as the operational backbone of our Human Resources department, supporting the full employee lifecycle while maintaining our HR systems, documentation, employee records, and administrative processes.
What you'll do
- Coordinate HR administrative processes throughout the employee lifecycle, including hires, promotions, transfers, compensation changes, leaves of absence, and terminations
- Prepare employment agreements, offer letters, employment verification letters, change letters, and other employment-related documentation
- Coordinate onboarding and offboarding activities, ensuring all required documentation is completed accurately and on time
- Maintain HR administrative calendars, deadlines, and follow-up activities
- Administer and maintain employee information within the HRIS, ensuring data accuracy and integrity
- Process employee transactions in the HRIS, including organizational changes, reporting relationships, compensation updates, and personal information changes
- Generate routine and ad hoc HR reports to support operational and business needs
- Administer employee benefit and RRSP enrollments, changes, and terminations
- Coordinate disability, leave of absence, and related administrative documentation
- Respond to employee inquiries regarding benefits, HR policies, employment documentation, and HR processes
- Maintain employee personnel files in accordance with legislative requirements and company standards
- Create, update, and maintain HR policies, procedures, forms, templates, and departmental documentation
- Maintain document organization and version control within SharePoint and other document management systems
- Support internal and external reporting, audits, and compliance initiatives
- Identify opportunities to improve HR processes, documentation, and workflows through technology and continuous improvement
- Provide general administrative support to the Human Resources department and assist with departmental projects as assigned
What You Bring
- Post-secondary education in Human Resources, Business Administration, or a related field
- Minimum two (2) years of experience in an HR Administration, HR Operations, or HR Coordinator role
- Experience administering an HRIS; Dayforce experience is considered a strong asset
- Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive
- Demonstrated experience managing electronic records and document management systems
- Exceptional organizational skills with outstanding attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities while maintaining accuracy and meeting deadlines
- Ability to handle confidential information with professionalism and sound judgment
- Strong initiative, accountability, problem-solving skills, and a continuous improvement mindset
- Legally eligible to work in Canada
Schedule
- Monday to Friday, 40 hours per week, with some flexibility based on individual and operational needs
Salary Range
- $50,000 – $60,000 annually, based on experience and qualifications.
Vista Radio’s Vault of Benefits
At Vista Radio, we’re more than just a workplace — we’re a community of passionate people making a difference through local storytelling, music, and meaningful connections. We invest in our people with a benefits package that supports your health, well-being, and future — all in a fun, collaborative environment.
Here’s what you can expect when you join us:
- Health & Dental Coverage – Comprehensive plans for individuals and families
- RRSP Program with DPSP Matching – Vista matches your contributions into a Deferred Profit-Sharing Plan
- Short-term & Long-term Disability – Income protection when life throws you a curveball
- Employee and Family Assistance Plan (EFAP) – 24/7 access to mental health and counseling support
- ️ Annual Vacation & Stat Holidays – Paid time off to relax and recharge
❤️ Life & Optional Life Insurance – Protection for you and your loved ones
- Virtual Care Access – On-demand, 24/7 healthcare wherever you are
- Work Where You Live – Make a real impact in the communities we serve
If you're passionate about organization, technology, and creating exceptional HR processes that support employees and the business, Vista Radio wants you on our team.
Application Instructions
Apply online on our company website here: Job Board | Dayforce Jobs
On our company website, click the "Apply" button on the tap left corner of the job posting to get started!
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If you experience any difficulty with submitting your application online, please contact the HR department at
[email protected]
At Vista Radio Ltd, we are an equal opportunity employer. We are committed to developing and supporting a diverse and inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the various communities in which we operate. Accommodations are available for all employees and applicants with disabilities throughout the recruitment process. If you require accommodations during the recruitment process, please advise when submitting your application.
