At Omni Quality Living, our passion is people. Whether you are connected to us through residency, family, or as a team member, you are the driving force behind our everyday care! We are in search of a Payroll Operations Lead for our Corporate Home Office team. In this role you will be reporting to the Director of Director of Finance & Controls.
The Payroll Operations Lead is responsible for overseeing and coordinating payroll operations across multiple sites, ensuring accuracy, compliance, and consistency with organizational policies, collective agreements, and legislative requirements. Acting as the primary liaison between site leadership and the corporate finance team, this role provides guidance, audits payroll practices, resolves discrepancies, and supports continuous improvement of payroll and timekeeping processes. This position plays a critical role in maintaining financial integrity, operational efficiency, and employee trust within a complex, multi-site healthcare environment.
Below are the responsibilities and qualifications needed for the role. But first, let’s get into what we can offer you!
THE DETAILS
- Permanent full-time role
- Salary range of $70, 000 to $80,000 (placement in the range will be based on experience, skills, and qualifications)
- Remote
THE PERKS
- Retirement savings matching plan (RRSP)
- Summer hours program
- Parental leave top-up
- Education bursary program
- Extended health benefits & life insurance
- Employee assistance program
- Corporate discounts
THE RESPONSIBILITIES
Payroll Oversight & Administration
- Oversee end-to-end payroll processes for multiple long-term care sites, ensuring timely and accurate payroll processing
- Ensure compliance with employment standards legislation, payroll tax requirements, and organizational policies
- Interpret and apply collective agreements, employment contracts, and pay rules across sites
- Review and approve payroll adjustments, corrections, and off-cycle payments as required
Audit, Compliance & Controls
- Conduct regular payroll audits to identify discrepancies, trends, and areas of risk
- Validate timekeeping data, premiums, overtime, seniority, vacation, sick time, and statutory holiday calculations
- Ensure appropriate documentation and approvals are in place for payroll transactions
- Support internal and external audits by providing payroll data, explanations, and reconciliations
Site & Corporate Liaison:
- Serve as the primary point of contact between site EDs, HR, and the corporate finance office for payroll-related matters
- Provide guidance and training to site leaders on payroll processes, deadlines, and compliance requirements
- Resolve payroll inquiries and escalated issues in a timely and professional manner
- Communicate policy updates, process changes, and best practices to site teams
Financial Reporting & Analysis:
- Prepare payroll-related reports, variance analyses, and summaries for finance leadership
- Monitor payroll costs, trends, and anomalies across sites
- Support budgeting, forecasting, and workforce cost planning initiatives
Process Improvement & Systems:
- Identify opportunities to streamline payroll workflows and improve data accuracy
- Support implementation and optimization of payroll and timekeeping systems
- Develop and maintain payroll procedures, job aids, and documentation
- Promote consistency and standardization across all sites
QUALIFICATIONS & EXPERIENCE
Education:
- Diploma or degree in Accounting, Finance, Business Administration, or a related field
- Payroll certification (e.g., PCP or equivalent) considered a strong asset
Experience:
- 3-5 years of progressive experience in payroll or finance operations
- Experience in unionized environments
- Experience overseeing payroll in a multi-site, healthcare, or long-term care environment preferred
- Experience conducting payroll audits and managing compliance requirements
Skills & Competencies:
- Strong attention to detail and high level of accuracy
- Excellent analytical and problem-solving skills
- Ability to interpret collective agreements and complex pay structures
- Strong communication and relationship-management skills
- Ability to work effectively with site leadership, HR, and corporate teams
- Proficiency with payroll and timekeeping systems and Microsoft Excel
- High level of discretion and professionalism handling confidential information
Working Conditions
- Occasional site visits may be required
- Periods of increased workload during payroll cycles, audits, and year-end processes
Omni Quality Living is committed to providing an equitable, diverse, inclusive, and accessible environment. Should you require accommodation, please contact us to discuss and arrange your needs. Please note that this is a new vacancy and AI is not used as part of the selection process. We thank all applicants for their interest. Only those selected for an interview will be contacted.
#OMNIHP
Job Type: Full-time
Pay: $70,000.00-$80,000.00 per year
Location:
Work Location: Remote
